Affinity Constitution Originally Adopted June, 2013 Revised April 13th, 2017 Article I (Name) The name of this organization is Affinity. Article II (Purpose) Section 1: To offer voice and visibility to LGBT identified and unidentified people of color. Section 2: To acknowledge and educate allies and others about the unique experiences and struggles associated with the dual identities of being LGBT and of color through discussions and programming. Section 3: To provide a voice for students identifying as LGBT and of color at Agnes Scott College and serve as liaison for LGBT identified and unidentified students of color if/when potentially negative based incidents that pertain to this community arise on campus. Section 4: To provide a safe and supportive space for LGBT identified and unidentified people of color as well as advocate for the freedom of sexual and gender expression. Article III (Membership) Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. Section 2: Student and Non-Student Members Membership is open to A. All Agnes Scott College Students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office. B. Agnes Scott College faculty and/or staff C. Honorary members, Alumnae, and others as voted on by the Executive Board There will be no maximum number of members Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: A. Attend at least half of all scheduled meetings and at least half of all scheduled events during the entire school year to remain in good standing. B. Serve on at least two committees per academic year to establish good standing and attend said committee’s meetings as they are called. a. To take the initiative in communicating with the Committee Chair if communication is felt to be insufficient. C. Fulfill and record the ten-hour per semester Service Requirement with Membership Chair. a. Service is defined as a minimum of five hours of community volunteer work with or on behalf of a non-profit organization and five hours of on-campus at events or other campus events as noted by the Community Service Chair. Article IV (Offices) Section 1: President(s) Duties A. Call and preside over all meetings of the organization. B. See that all elections are announced and geld as prescribed by the constitution. C. Appoint, oversee, and assist all committees and Executive Board Members as needed. D. Submit a detailed report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections. E. Serve as a liaison(s) between the organization and its advisor. F. Ensure that written correspondence is established with incoming First-Year students. G. Represent the organization at the Leadership Retreats and at all other IOC convened events as their presence is needed. Section 2: Vice-President A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings. a. To notify the President(s) of their absence at IOC meetings at least ONE week prior to the meeting so arrangements for a replacement representative can be made. B. Preside over all meetings in the event of the unavailability of the President(s). C. Succeed the President in the event of the President’s extended absence or removal. D. Act as another advisor to all committees appointed by the President(s). E. Prepare all necessary duties as prescribed by the President(s). F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system. a. Includes but not limited to membership numbers, community service hours, event attendance, etc. G. Submit a detailed report to incoming Vice-President Section 3: Secretary A. Keep a record of the procedures of all meetings and to make minutes available to the campus community. B. Send out notices of all called/scheduled meetings to the General Body. C. Take attendance at each meeting or event. D. Make a member sign-up sheet available at all meetings and events. E. Track members’ participation in committees, meetings, and events. F. Maintain an updated mailing and email list of all current members. G. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons. H. Submit a detailed report to incoming Secretary. Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Update budget regularly and bring to all Executive Board meetings. C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information. D. Store budget information in multiple forms, digital and hard copy. E. Propose budget changes in congruence with the President(s) and Vice-President. F. Pay any bills accrued by the organization. G. Request checks from the Treasurer of SGA. H. Submit a detailed report to incoming Treasurer. Section 5: Public Relations Chair A. Coordinate all off-campus promotions of events in a timely manner. B. Coordinate collaboration promotion efforts with other Agnes Scott organizations that the organization has agreed to promote as an event. C. Create promotional materials (flyers, event emails, cardstock invitations, etc) and Facebook event pages for events. D. Oversee a committee to aid them in publicity efforts, as needed. E. Submit a detailed report to the incoming Public Relations Chair. Section 6: COSMO Chair A. Serve as the liaison, attending all COSMO meetings. a. To notify the President(s) of their absence at COSMO meetings at least ONE week prior to the meeting so arrangements for a replacement representative can be made. B. Oversee all mandatory COSMO events (Harvest fest, Unity Banquet, etc) C. Help facilitate collaborations with other COSMO organizations. Article V (Elections and Removals) Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester and the date will be set by the Center of Student Engagement. B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position. C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected President (except in cases of special nomination of a member by the Executive Board). a. Requirements apply to both candidates for a Co-Presidency. D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform – defined as one’s intentions for their position and the organization once elected – before ballots are sent out. E. All officers must be elected by a majority vote of all members with an executive quorum or two – thirds majority, consisting of at least half of all members. F. Runoff elections may be called as necessary by the Executive Board and Advisor. G. New officers take office at the last meeting of the Spring semester and remain in office until the next election. H. If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies. a. Emergency elections will take place early fall semester. b. All general body members must be notified of the vacancies and have an opportunity to run for the position, if they are eligible to run for office. I. All members of the executive board must actively acknowledge and address transphobia and homophobia within the group, and check themselves for such discriminations as much as possible in order to ensure a safe space for all members Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation. B. The President(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board. a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle. All other officers will be nominated by the organization’s members. Section 3: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization. B. The Advisor(s) shall be chosen by the Executive Board. C. Duties of the Advisor include but are not limited to: a. Meeting with the organization’s Executive Board at times agreed upon. b. Reviewing the yearly allocated budget to plan for events, etc. c. Signing all required paperwork. d. Advising the organization on issues of risk management and leadership. e. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures. Section 4: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Student Engagement. B. Emergency Elections are held in early Fall. Article VI (Meetings) Section 1: Organization Meetings A. The Executive Board shall meet bi-weekly and before each General Body meeting. B. General Body meetings shall be held every other week and at least twice monthly. Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend General Body meetings. B. The President(s), with the approval of the Executive Board, may call additional meetings. Article VII (Amendments) Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members. Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it. Section 3: An Amendment must be approved by the organization Advisor before final ratification. African Student Association @Agnes Scott College African Student Association @Agnes Scott College TABLE OF CONTENTS: ASA Purpose & Constitution Executive Duties Meeting(s) Agenda Pg. 2 Pg. 3-4 Pg. 5 African Student Association ASA CONSTITUTION @Agnes Scott College Article II Section 1: To create a hub for African Students to engage in intellectual discourse that addresses the social, cultural, and political climate on the African continent. Section 2: To encourage students to think critically about problems facing the continent and facilitate discussing strategic and culturally acceptable ways to resolve these problems. Section 3: To promote African diversity by showcasing events that illustrates the unique nature of the continent. In addition, to dismiss the cultural generalizations and lack of awareness that surrounds the African continent. Section 4: To create a space to engage in conversations that involves the social, cultural, and political topics surrounding the African continent. Section 5: To display African diversity and debunk misconceptions about the continent by organizing events that showcase the richness and multiplicity of the culture represented across Africa. Section 6: Yet to also integrate African students and other students interested in African culture in order to stimulate dialogue and interaction on campus Section 7: To provide a haven for African students to socialize and unwind Executive Duties: ASA @Agnes Scott College As Seen in Article 4 Section 1-5 Section 1: President(s) Duties A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed D. Submit a detailed report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor F. Serve as a voice of the members of the organization G. Bridge Communication between partner schools with Senior Programmer H. Promote the clubs values within and outside of meetings ___Section 2: Vice-President A. Preside over all meetings in the event of the unavailability of the President(s) B. Succeed the President in the event if the President’s extended absence or removal C. Act as another advisor to all committees appointed by the President(s) D. Prepare all necessary duties as prescribed by the President(s) E. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership numbers, community service hours, event attendance etc. F. Submit a detailed report to incoming Vice-President G. Promote the clubs values within and outside of meetings ___Section 3: Secretary A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings B. Keep a record of the procedures of all meetings and to make minutes available to the campus community C. Send out notices of all called/scheduled meetings to the General Body D. Take attendance at each meeting or event E. Track members participation in committees, meetings and events F. Maintain an updated mailing and email list of all current members G. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons H. Submit a detailed report to incoming Secretary I. Promote the clubs values within and outside of meetings J. Meet with the president once a month to discuss the format of meetings, and to discuss future meeting topics and discussion. To ensure that the organization as a whole is tackling all aspects of meeting discussions. ___Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital and hard copy E. Propose budget changes in congruence with the President(s) and Vice-President F. Submit a detailed report to incoming Treasurer G. Promote the clubs value within and outside of meetings H. Meet with the President twice a semester to determine the funding allocations for events and meetings ___Section 5: Senior Programmer A. Plans and Promotes organization events (in collaboration with other exec members) B. Collaborates with the junior Programmer and Dance Committee team to coordinate events C. Oversees the junior programmers and dance committee, and other committee teams. D. Submit a detailed report to incoming Senior Programmer E. Meets with the President twice a semester to discuss events within the organization F. Promote the clubs value within and outside of meetings G. Bridge Communication between partner schools with the president Section 5+: Non Exec, Organization Committee Section 5: Junior Programmer Section 6: Dance Chair Meeting(s) Agenda @Agnes Scott College a. Attendance Taken • Meeting Begins approximately 7:00pm, Anyone that comes after 7:05pm is considered late a. Icebreaker (5min) -7:05-7:10pm -Preplanned Group Fun Breaker b. Weekly Update (5min) -7:10-7:15pm -Do any Exec members have updates for the group? Any hot topics, News, or opportunities? -Do any members have updates for the group? Any hot topics of News, or opportunities? c. Discussion Leader (25min) -7:15-7:40pm -Presents for ten minutes, group discusses for 15 minutes -Or Can make it an interactive presentation -Discussion Leaders can incorporate visuals, videos, etc. -We will determine discussion leaders for the semester by picking out of a hat in our 9/10 meeting d. Event Planning (10min) -7:40-7:50pm -Depending on How Close we are to the event, discussions may vary from throwing around ideas to actually structuring the event e. Reminders & Closing Discussion (10min) -Reminders -Roses & Thrones African Student Association: Proposed Event List Fall 2015 Events Name of Event/Need Description of Event & Cost Breakdown Projected Cost Welcome To ASA Introduction Event Introduction of ASA and what we stand for. Costs will cover Food, Drinks, and arts supplies (for now and future events) Africa In Colors Poetry night, with featured songs, arts and cultures from around the African continent. Costs will cover Food, Drinks. African Night Market “Night walk through Africa” Our Biggest Event of the year. We will bring in different African vendors, and food vendors for this evening event. Have you ever wondered what a night on the streets of within different countries in Africa is like? Food, Drinks, DJ, Entertainment, Props and other miscellaneous needs Spring 2016 EVENTS Alumnae Night/Speed Networking Event African careers bazaar; we will reach out to any Africans who have developed careers in the Atlanta area. Small networking event/career fair about opportunities for students, also those who are international. We will collaborate with the Georgia tech ASA. Cost would include: Food & Drinks African Fashion Show African Fashion show, of cultures from around Africa. Cost would include: Food, Drinks, DJ, event promotion fliers Other Other Programming needs for lunch events. In order to educate the ASC community once a month we will have a lunch meeting in lower Evans to showcase either North, South, East or West Africa in images ASA Members 2015-2016 School Year Member Name ASC Year Email Number Country of Origin Joy Akinfenwa Sr. fakinfenwa@gmail.com (646) 775 0262 Nigeria Lola Weaver JR. rweaver@agnesscott.edu (404) 924 9950 Nigeria Ugonna Ume SR. uume@agnesscott.edu (770) 374 8196 Nigeria Meklit Tilahun SOP. mtilahun@agnesscott.edu (202) 341 6941 Ethiopia Malemma Azumah JR. eazumah@agnesscott.edu 404-791-2014 Ghana Jazmyne Lane SOP. jklane@agnesscott.edu 770.680.9191 United States Faridah Nalunkuuma SOP. fnalunkuuma@agnesscott.edu 315-870-0730 Uganda Hamda Hussein SOP. hhussein@agnesscott.edu 315870-0010 Somaliland Esi Segbawu SOP. esegbawu@agnesscott.edu 4046977758 Ghana Zebib Gebretensae SOP. zgebretensae@agnesscott.edu 678-779-6637 Ethiopia Nalorm Tay JR. ntayagbozo@agnesscott.edu 9178593441 Ghana Sthoko Mabaso JR. smabaso@agnesscott.edu 8056801423 South Africa Sanae Lahgazi Alaoui JR. slahgazialaoui@agnesscott.edu 4049079793 Morocco Ama Genfi JR. agenfi@agnesscott.edu 4047477148 Ghana Esperance Mugabekazi SOP. emugabekazi@agnesscott.edu 404-484-3368 Rwanda Executive Meeting Dates Month Date Time Meeting Topic|Event Description of Meeting September Thurs. 09/03 6:30­8pm Welcome To ASA Intro Event Sharing with everyone the Read@Peace Discussion, Georgia Tech Collab. Thurs. 09/10 7-8pm Discussion Leader Thurs. 9/17 6:45­8:30p m Mental Health Discussion Bring Georgia Tech In On Discussion, Africa in Colors Event Planning MEETING HERE TBD Thurs. 9/24 6:30­8pm EVENT TBD Thurs|Friday Spt. 24th/25th: Africa In Colors Event Biweekly Meetings Beginning Oct 1 October Thurs. 10/1 6:45­8pm Discussion Leader Thurs. 10/15 7-8pm Discussion Leader Thurs. 10/29 7-8pm Discussion Leader November Thurs. 11/12 6:30­8pm Discussion Leader Planning For African Night Market Mon. 11/16 TBD Planning For African Night Market Wed. 11/18 TBD Planning For African Night Market Thurs. 11/19 5-8pm Planning For African Night Market Thurs|Friday Nov. 19th/20th: Africa Night Market 11/26 NO MEETING Thanksgiving. Break December Thurs. 12/3 LAST MEETING OF THE SEMESTER 6:30­8pm Discussion Leader Reflections, & Next Semester Drafting Friday 12/4 or Friday 12/5 TBD Closing Members Dinner @ Ikes Restaurant Member Calendar Meeting Dates & Info Month Date Time Meeting Topic|Event Description of Meeting September Thurs. 09/03 7-8pm Welcome To ASA Intro Event Sharinng with everyone the Read@Peace Discussion, Georgia Tech Collab. Thurs. 09/10 7-8pm Discussion Leader Thurs. 9/17 7-8:30pm Mental Health Discussion Bring Georgia Tech In On Discussion, Africa in Colors Event Planning Thurs. 9/24 7-8pm EVENT TBD Thurs|Friday Spt. 24th/25th: Africa In Colors Event BiWeekly Meetings Beginning Oct 1 October Thurs. 10/1 7-8pm Discussion Leader Thurs. 10/15 7-8pm Discussion Leader Thurs. 10/29 7-8pm Discussion Leader November Thurs. 11/12 7-8pm Discussion Leader Planning For African Night Market Mon. 11/16 TBD Planning For African Night Market Wed. 11/18 TBD Planning For African Night Market Thurs. 11/19 7-8pm Planning For African Night Market Thurs|Friday Nov. 19th/20th: Africa Night Market 11/26 NO MEETING Thanksgiv. Break 7-8pm December Thurs. 12/3 LAST MEETING OF THE SEMESTER 7-8pm Discussion Leader Reflections, & Next Semester Drafting Friday 12/4 or Friday 12/5 TBD Closing Members Dinner @ Ikes Restaurant Contact List Name Cell Email Address? Notes? Anime Club Constitution I. ARTICLE I: NAME Section 1: The name of this organization shall be Anime Club. II. ARTICLE II: Purpose/Mission Statement Section 1: The purpose of this organization is to provide a safe and comfortable atmosphere which fosters learning of other cultures and friendship building, present and discuss anime and themes relating to material viewed, and provide additional activities for the enjoyment of the members. III. ARTICLE III: Affiliations Section 1:The Anime Club is the sister club of the Role Playing Games Club. Section 2: The Anime Club may accept new affiliations with the approval of the executive board. IV. ARTICLE IV: Membership A. Anti-Discrimination Clause 1. All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. B. Student and Non-Student Members 1. Membership is open to all Agnes Scott College students who meet eligibility requirements as stated in the SGA policies. Only Agnes Scott College students can vote and/or hold office. 2. Membership is open to Agnes Scott College faculty and staff with the approval of the executive board. 3. Honorary members can include Alumnae with the approval of the executive board. 4. There will be no maximum number of members. C. Obligations and Expectations of the General Body Members 1. It shall be the duties of the members to assist with Wizard’s Ball by participating in at least one committee under one of the executive board members. 2. It shall be the duties of the members to attend regular club meetings. 3. A person can become a member at any point by adding their name to the members list and paying membership dues at time of joining. 4. Members must be in good academic standing (2.5 GPA or higher) to retain membership. 5. Members must adhere to the club policies at all times. V. ARTICLE V: Offices A. Duties of the President 1. Call and preside over all meetings of the organization 2. See that all elections are announced and held as prescribed by the constitution 3. Appoint, oversee, and assist all committees and Executive Board members as needed 4. Submit a detailed transition report to the incoming president(s) in addition to conducting a transitional meeting for all incoming executive board members after elections 5. B. Duties of the Vice President 1. Assist the Anime Club President 2. Presides over weekly meetings in the absence of the Anime Club President. 3. Assumes host duties with guest speakers. 4. Heavily involved with membership development. 5. Assumes the role and responsibilities of the president in the event that the acting president is no longer able to fulfill his/her/their duties. C. Duties of the Treasurer 1. Keeps record of all club money and receipts. 2. Informs the President and V.P. of any monetary requests needed by the club 3. Provide full financial reports at weekly club meetings 4. Assist in advising and tracking budgeting for events D. Duties of the Secretary 1. Records minutes for all meetings 2. Keeps record of all important files. (i.e. Handbook and Constitution.) 3. Report pertinent information to officers who were absent from meetings. 4. Record names of officers and club member who are present at weekly meetings. 5. Calls attention to the other officers regarding any unfinished business from past meetings. 6. Send weekly newsletter to the club members. E. Duties of the A.S.L.A.N. Chair 1. Present themes/topics and collect ideas from the club members 2. Assist with voting on ASLAN themes. 3. Organize theme nights (“ASLAN Nights”), including purchasing materials and organizing activities. 4. Assist with advertising of ASLAN nights. F. Duties of the Advisor 1. Communicate with the officers regarding any matters which may concern the advisor as needed VI. ARTICLE 6: Elections and Removals A. Executive Board 1. The elections for officers for the forthcoming year will take place in the spring semester and will be set by the Center for Leadership and Service. B. Impeachment 1. Under the circumstance where the remaining executive board members feel impeachment may be necessary, it is required that a conversation be held informing the member that they are danger of impeachment. 2. Impeachment of an officer requires a unanimous vote among the remaining executive board members. 3. If impeachment occurs, emergency elections to fill the role should be held as soon as possible. 4. Any member of the Anime Club Executive Board may be impeached for the following reasons: a) Misconduct, judged on an individual basis b) Embezzlement of club funds c) Failure to perform duties on a regular basis d) Any other reason which disrupts the functioning of the organization C. TIme of Elections 1. General Elections shall be held in the Spring (April) and shall be overseen by the executive board of Anime Club. Emergency elections will be held in November as needed. The executive board will announce elections, the candidates, and the results in accordance with SGA politics. VII. ARTICLE VII: Meetings A. Organization Meetings 1. Regular meetings of this organization shall be held weekly for all general members, while the executive board will also meet weekly separately. Any member of the executive board has the ability to call a meeting. All members of the Executive Board shall notify the appropriate members of this organization via e-mail, no later than 48 hours in advance of the meeting. 2. Quorum shall consist of all voting members, unless the number of total members exceeds 10. If so, quorum only needs approximately 40% of voting members. 3. The Agnes SCott Student Handbook (2016-2017) and the IOC and SGA guidelines shall govern meetings of this club or organization within the requirements of this constitution and bylaws adopted by the membership of this organization. B. Additional Meetings 1. Additional meetings will be held with the exec board of Anime Club and SGA, Advisor, faculty, etc, as needed 2. Executive board members will hold separate meeting on a weekly basis. VIII. ARTICLE VIII:Advisors Choosing the Advisor A. There shall be at least one full time Agnes Scott College faculty or staff member who shall serve as an advisor to the organization. B. The advisor will be selected based on their ability to dedicate some of their time and effort to the goals of the organization, as well as their interest in the organization’s mission. The advisor will be chosen by the executive board. The advisor will fulfill the responsibilities specified in the Advisor/Organization Contract. IX. ARTICLE IX: Amendments A. The constitution shall be amended by an Executive board Quorum (majority of Executive Board members in attendance at meeting) and majority vote of general body; the President or next highest position will act as a tie breaker. B. An amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the board plan to implement it. C. An amendment must be approved by the organization general body before final ratification. Ascend Constitution (August 24 2015) Article I: Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, class, religion, nationality, sexual orientation, romantic orientation, or disability. Article II: Purpose The purpose of this organization shall be: SECTION 1: Primarily to provide a safe space and resources for students on campus who identify with the LGBTQIA+ community. SECTION 2: To provide a voice and community for students on campus who identify with the LGBTQIA+ community . SECTION 3: To be a resource on LGBTQIA+issues for the entire campus community. Article IV: Membership SECTION 1: Student and Non-Student Members Membership is open to: A. All Agnes Scott College students B. Agnes Scott College faculty and staff C. Honorary members: Alumni and others as voted upon by the Executive Board SECTION 2: Obligations and Expectations of General Body Members It shall be the duties of members to: A. Attend at least half of all scheduled meetings and at least half of all scheduled events during the entire school year to remain in good standing. B. Participate in at least one service day organized by Ascend’s Executive Board. C. Understand that the primary function of the group is to serve as a safe space for LGBTQIA+ and/or questioning students. Article V: Organization SECTION 1: President(s) It shall be the duties of the president(s) to: A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed D. Submit a detailed report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board members after elections E. Serve as a liaison(s) between the organization and its advisor F. Represent the organization at the Leadership Retreats and at all other IOC convened events as their presence is needed SECTION 2: Vice-President It shall be the duty of the Vice-President to: A. Serve as leader in social media B. Preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event of the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Make a member sign-up sheet available at all events G. Track members participation in committees, meetings and events H. Maintain an updated mailing and e-mail list of current members I. Submit a detailed report to incoming Vice-President SECTION 3: Secretary It shall be the duty of the secretary to: A. Keep a record of the procedures of all meetings and to make these minutes available to the campus community B. Send out notices of all called meetings and events every week for every meeting C. Track members participation in committees, meetings and events D. Maintain an updated mailing and e-mail list of current members E. Send mailed correspondence to others off-campus, check the mailbox and route the mail to the appropriate persons F. Submit a detailed report to the incoming secretary SECTION 4: Treasurer It shall be the duty of the treasurer to: A. Record of all expenditures B. Request supplies C. Bring an updated budget to ALL Executive Board Meetings D. Personally communicate with all Executive Chairs periodically regarding their individual expenditure and other budgetary concerns E. Check out PCards when necessary F. Propose budget changes with the guidance of the President(s) and Vice-President G. Submit a detailed report to the incoming Treasurer SECTION 5: COSMO Representative It shall be the duty of the COSMO Representative to: A. Attend all COSMO meetings and report back to the rest of the Executive Board members with meeting notes and announcements. B. Assist whenever possible with club management. Article VI: Elections and Removals SECTION 1: Officers A. Any rising Sophomore general body member of good standing is eligible to run for an Executive Board position a. Any rising Junior or Senior in good standing is eligible to be elected President, except in cases of special nomination of a rising sophomore member of good standing by the Executive Board B. Any rising Junior or rising Senior in good standing with at least one year of Executive Board experience is eligible to be elected President, except in cases of special nomination of a rising sophomore or junior member of good standing by the Executive Board. a. These requirements apply to both candidates for a Co-Presidency b. Current Sophomores, current Juniors or current Seniors who meet the above requirements may also run c. All nominees must write and present – publicly or electronically – a brief statement of their qualifications for the Executive Board leadership and their “platform – defined as one’s intentions for their position and the organization once elected – before ballots are sent out” C. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members in good standing D. Run off elections may be called as necessary by the Executive Board and Advisors SECTION 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party,” shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board. a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle. All other officers will be nominated by the organization’s members. SECTION 2: Advisor(s) A. The Advisor(s) shall be chosen by the membership, or by Executive Board request SECTION 3: Time of Elections A. Elections shall take place during Spring Elections, typically before IOC and COSMO requests new Executive Board members and final budgets Article VII: Meetings SECTION 1: Organization Meetings A. The Executive Board shall meet whenever necessary and before each general body meeting B. General Body meetings will be held every other week and at least twice monthly SECTION 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general meetings B. The President(s) with the approval of the Executive Board may call additional meetings Article VIII: Amendments SECTION 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members with consistent meeting attendance and community service participation SECTION 2: An amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board takes action on it SECTION 3: Amendment must be approved by the Advisor before final ratification The Aurora Constitution Updated: September, 2016 Article I: Name . The name of the club shall be The Aurora Arts & Literary Magazine. Article II: Purpose . The purpose of the Aurora club to highlight creative talent in the Agnes Scott community. The club is designed to teach members about the literary magazine publication process while providing a platform for writers and artists to publish their work. . Members develop a variety of skills, such as critical literary analysis, editorial experience, experience with editing layouts in preparation for magazine printing, as well as knowledge of the costs of publishing a magazine. . The main goal of the club is to publish an annual literary & arts magazine in the Spring Semester, while also sponsoring events that . Article III: Membership Membership Requirements: . The Aurora is open to all registered students of the college, regardless of discipline, course of study, class standing, and all students possessing interest in editorial work and literary magazine publication should be considered eligible for membership in the Aurora club. . Members of the Aurora are required to attend meetings and participate in Aurora events, as well grade submissions to the magazine. Article IV: Club Leadership Officer Positions: . Editor-in-Chief . Junior Editor . Treasurer . Prose Editor . Art Editor . Poetry Editor . Layout Editor Section 1: Editor-in-Chief Duties . The Editor-in-Chief is the principal officer of the club. She presides over club meetings, ensures that all officers and members comply with the policies and procedures of the club, and directs all activities in cooperation with the faculty advisor. . The Editor-in-Chief is ultimately responsible for coordinating all meetings and events. . Submit a detailed report to the incoming Editor-in-Chief in addition to conducting a transitional meeting for all incoming Executive Board Members after elections. Section 2: Junior Editor . Assists the Editor-in-Chief in performance of duties . Shadows the Editor-in-Chief to prepare themselves for the duties of being the Editor-in-Chief . Assumes the role of Editor-in-Chief in the absence of the President. Section 3: Treasurer . Responsible for monetary functions in relation to the Aurora . Create a detailed Budget and update regularly . Inform the incoming Treasurer of budget allocation requirements Section 4: Poetry Editor . Responsible for the poetry section of the Aurora . Attend editorial meetings . Submit grades for ALL submissions Section 5: Prose Editor . Responsible for the prose section of the Aurora . Attend editorial meetings . Submit grades for ALL submissions Section 5: Art Editor . Responsible for the art section of the Aurora . Attend editorial meetings . Submit grades for ALL submissions Section 5: Layout Editor . Responsible for the layout of the Aurora which shall be done in a timely manner . Attend editorial meetings . Submit grades for ALL submissions Article V: Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for all Executive Board positions except for Junior Editor and Editor-in-Chief C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to run for Junior Editor (except in cases of special nomination of member by the Executive Board) -Requirements apply to both candidates for a Co-Presidency D. Any current student who has been the Junior Editor is eligible to run for Editor-in-Chief. E. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out F. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members G. Runoff elections may be called as necessary by the Executive Board and Advisor H. New officers take office at the last meeting of the Spring semester and remain in office until the next election I. If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies -Emergency elections will take place early fall semester -All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor, considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain in the situation B. The Editor-in-Chief and Junior Editor will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that ember shall remain on the board o The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the vice President will take their place in the interim until the next election cycle. All other officers will be nominated by the organization’s members Section 3: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to o Meeting with the organizations Executive Board at times agreed upon o Reviewing the yearly allocated budget to plan for events, etc o Signing all required paperwork o Advising the organization on issues of risk management and leadership o Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Section 4: Time of Elections A. Elections shall take place during Spring Elections, set by the Center of Student Engagement B. Emergency Elections are held in early fall Article VI: Meetings Section 1: Organization Meetings A. The Executive Board shall meet before each general body meeting B. General body meetings shall be held at the discretion of the Editor-in-Chief Section 2: Additional Meetings A. Emergency Meetings May be called to provide awareness to students who are unable to attend general body meetings B. The President with the approval of the Executive Board may call additional meetings Article VII: Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body member Section 2: An Amendment, Which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it Section 3: An amendment must be approved by the organization Advisor before final ratification. Adopted March, 2016 Revised March, 2016 . Article I . We as a student body hereby gather as The Bee Society. . Article II . Section I: The Bee Society was created with the purpose of educating the school and local community about bees and their importance, maintaining and caring for our on campus hives, and preserving one of humanity’s most important symbiotic relationships. . Article III . Section I: All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. . Section II: We hereby open our membership to ¦ All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office. ¦ Agnes Scott College faculty and/or staff. ¦ Honorary members; Alumnae, and others as voted on by the Executive Board. ¦ There will be no maximum number of members. . Section III: Obligations and Expectations of General Body Members ¦ It shall be the duties of members to be present at at least four meetings a semester and at least two major events a semester, should there be any. Exceptions will be made on an case by case basis as voted on by the executive board. ¦ Members must be in good academic standing with a minimum, yearly GPA of 2.5. Non-Academically students must have good standing with honor court. ¦ The Bee Society wishes to provide a productive environment for all of its members. Therefore, any hateful or derogatory speech WILL NOT be tolerated. The first reported incident will result in a stern warning. The second incident will result in an immediate dismissal from The Bee Society and being banned from all future events. ¦ The executive board reserves the right to withhold membership for any reason other than race, gender, creed, color, religion, nationality, sexual orientation, or ability. . Article IV . Students can only run for, and hold office in an organization if they are in good standing based on the organization’s requirements and the Agnes Scott Honor Code. . Section I: Presidential Duties ¦ Call and preside over all meetings of the organization ¦ See that all elections are announced and held as prescribed by the constitution ¦ Appoint, oversee and assist all committees and Executive Board Members as needed ¦ Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections ¦ Serve as a liaison between the organization and its advisor ¦ Determine beekeeping schedules . Section II: Vice Presidential Duties ¦ Serve as Inter-Organizational Council (IOC) Representative, attending all meetings . If they are unable to attend they will give a 24 hour notice to alert the executive board and someone else will attend in their place ¦ Preside over all meetings in the event of the unavailability of the President(s) ¦ Succeed the President in the event if the President’s extended absence or removal ¦ Act as another advisor to all committees appointed by the President(s) ¦ Prepare all necessary duties as prescribed by the President(s) ¦ Collect and submit all organizational information to IOC as it relates to the Allocation Points system . Includes but not limited to membership numbers, community service hours event attendance etc. ¦ Submit a detailed transition report to incoming Vice-President . Section III: Secretary ¦ Keep a record of the procedures of all meetings and to make minutes available to the campus community ¦ Send out notices of all called/scheduled meetings to the General Body ¦ Take attendance at each meeting or event ¦ Track members participation in committees, meetings and events ¦ Maintain an updated mailing and email list of all current members ¦ Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons ¦ Submit a detailed transition report to incoming Secretary . Section IV: Treasurer ¦ Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, donations to charities, etc. ¦ Update budget regularly and bring to all Executive Board meetings ¦ Continuously search for and apply for grants the relate to The Bee Society and its various projects ¦ Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information ¦ Store budget information in multiple forms, digital and hard copy that are available to the entire society ¦ Propose budget changes in congruence with the President(s) and Vice-President ¦ Submit a detailed transition report to incoming Treasurer . Section V: Social Media Manager ¦ Continuously manage and update social media accounts ¦ Advertise events and meetings ¦ Inform Agnes Scott College and/or the Irvine about major events and accomplishments . Section VI: Advisor ¦ A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization ¦ The Advisor(s) shall be chosen by the Executive Board ¦ Duties of the Advisor include but are not limited to . Fulfillment of the agreed upon Advisor/Organization Contract . Meeting with the organization's Executive Board at times agreed upon in their Advisor/Organization Contract . Reviewing the yearly-allocated budget to plan for events, etc. . Signing all required paperwork . Advising the organization on issues of risk management and leadership . Review Agnes Scott College’s Handbook with the organization to know all college policies and procedures . Article V: Elections and Removals . Section I: Executive Board ¦ The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement ¦ Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position should the current member decide to step down ¦ Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected President (except in cases of special nomination of member by the Executive Board) ¦ Requirements apply to both candidates for a Co-Presidency ¦ All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out ¦ All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members ¦ Runoff elections may be called as necessary by the Executive Board and Advisor ¦ New officers take office at the last meeting of the Spring semester and remain in office until the next election ¦ If a position remains unfilled after the elections process, the President or the next highest position will host an emergency election to fill the vacancies . Emergency elections will take place early fall semester . All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office . Section II: Impeachment ¦ In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: . The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation . The president(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the member's’ willingness to remain on the Board and perform sufficiently. . If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board . The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. . If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle; all other officers will be nominated by the organization’s members. . Section III: Time of Elections ¦ Elections shall take place during Spring Elections, set by the Center for Student Engagement ¦ Emergency Elections are held in early fall . Article VI: Meetings . Section I: Organization Meetings ¦ The Executive Board shall meet every other week and before each general body meeting . Should the need arise, the executive board can meet as needed ¦ General body meetings shall be held every other week and at least twice monthly . Section II: Additional Meetings ¦ Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings ¦ The President(s), with the approval of the Executive Board, may call additional meetings ¦ Add or adjust required meeting times you want your organization to have . Article VII: Amendments . Section I: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the general body; the President or next highest position will act as a tiebreaker. . Section II: An Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it. . Section III: An amendment must be approved by the organization Advisor before final ratification Black Power Book Club Constitution April 2017 _Article I: Name Black Power Book Club _Article II: Purpose Black Power Book Club provides students a safe space to read and discuss powerful novels written by authors who are a part of the African diaspora as well as books about black history around the globe. We aim to collaborate with book clubs at other Atlanta colleges and universities to establish a healthy relationship with them by allowing students to come together and have intellectual discussions. Not only does the book club read books/novels and watch documentaries pertaining to black history, black leaders, and revolution in the black community, but also we learn about and combat issues impacting our campus as well as the greater Atlanta communities i.e. GSU/Turner Field purchase and gentrification, HB 37, etc. _Article III: Membership The book club will meet every Wednesday, for a member to remain in good standing they need to attend at least two meetings a month and actively and consistently contribute to the discussions. -Section 1: Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. -Section 2: Student and Non-student members Membership is open to A. All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College students can vote and/or hold office. B. Agnes Scott College faculty and/or staff C. Honorary members; Alumnae, and others as voted on by the Executive Board. D. Maximum of 15 members E. Atlanta college students _Article IV (Offices) Students can only run for, and hold office in an organization if they are in good standing based on the organization’s requirements and the Agnes Scott Honor Code (Mandatory to have 4 executive board positions defined in the organization’s constitution). ._ Section 1: President(s) Duties A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed. D. Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections. E. . Serve as a liaison between the organization and its advisor. F. Establish collaborations with other universities. • _ Section 2: Vice-President(s). A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings B. Preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event if the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s). E. Prepare all necessaryduties as prescribed by the President(s). F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership numbers, community service hours, event attendance etc. G. Submit a detailed transition report to incoming Vice-President H. Assist President in establishing relationships and collaborations with other universities’ book clubs. _Section3: Secretary. A. Keep a record of the procedures of all meetings and to make minutes available to the campus community. B. Send out notices of all called/scheduled meetings to the General Body. C. Take attendance at each meetingor event. D. Track members participation in committees, meetings and events. E. Maintain an updated mailing and email list of all current members. F. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons G. .Submit a detailed transition report to incomingSecretary. _Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, .vendors, performers/speaker costs, etc. . B. Update budget regularlyand bring to all Executive Board meetings . C. Personally communicate with all Executive chairs regarding their individual .expenditures and other budgetary information . D. Store budget information in multiple forms, digital and hard copy . E. Propose budget changes in congruence with the President(s) and Vice-President . _Section 5: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to .the organization . B. The Advisor(s) shall be chosen by the Executive Board . C. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract (Mandatory guideline followed by all Student Organizations) . b. Meeting with the organizations Executive Board at times agreed upon in their Advisor/Organization Contract . c. Reviewing the yearly-allocated budget to plan for events, etc. . d. Signingall required paperwork . e. Advising the organization on issues of risk management and leadership . f. Review Agnes Scott College’s Handbook with the organization to know all .College policies and procedures . g. Assist in planning collaborations with other university book clubs. . • • _ Article V: Elections and Removals (mandatory guidelines followed by all Registered Organizations) . ___ Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. .Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position C. .Any current and rising Sophomore, Junior or Senior with at least one year Executive Board experience is eligible to be elected President (except in cases of special nomination of member by the Executive Board) a. Requirements apply to both candidates for a Co-Presidency. D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out (optional). E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members (optional). F. Runoff elections may be called as necessary by the Executive Board and Advisor (optional) G. .New officers take office at the last meeting of the Spring semester and remain in office until the next election (mandatory). a. If a position remains unfilled after the elections process, the President or the next highest position will host an emergency election to fill the vacancies (mandatory) a. Emergencyelectionswill take place earlyfall semester. b. All general body members must be notified of the vacancies and have an .opportunity to run for the positions, if they are eligible to run for office . _ Section 2: Impeachment.In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a.The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle; all other officers will be nominated by the organization’s members. • • • _Section 3: Time of Elections (Mandatory guidelines followed by all registered student .organizations) A. Elections shall take place during Spring Elections, set by the Center for Student Engagement . B. Emergency Elections are held in early fall . • • _Article VI Meetings (mandatory) . _Section 1: Organization Meetings. A. The Executive Board shall meet weekly and before each general body meeting B. General body meetings shall be held every other week and at least twice monthly _Section 2: Additional Meetings. A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings. • B. The President(s), with the approval of the Executive Board, may call additional meetings. • • _Article VII Amendments (mandatory guidelines followed by all registered organizations) . • _Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive .Board members in attendance at a meeting) and majority vote of the general body; the President or next highest position will act as a tie-breaker. . • _Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it . • _Section 3: An amendment must be approved by the organization Advisor before final ratification . Black Ring Radio Constitution Adopted February, 2014 Revised October, 2015 Article I The organization shall be called Black Ring Radio. Article II Section 1: To allow students to gain experience with broadcasting, networking, production, management, and promotions/marketing by participating in the operations of a student-created, student-run radio station. Section 2: To encourage student creativity by promoting and broadcasting student-generated content. Section 3: To bring music, news, and entertainment to the Agnes Scott community through programming that will be researched, created, and performed by student DJs and the production team. Article III Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race,gender, creed, color, religion, nationality, sexual identity or expression, or ability. Section 2: Student and Non Student members Membership is open to A. All Agnes Scott College students who meet eligibility standards as stated in the SGApolicies. Only Agnes Scott College Students can vote and/or hold office. B. Agnes Scott College faculty and/or staff C. Honorary members; Alumnae, and others as voted in by the Executive Board There will be no maximum number of members. Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: a. Join the organization by signing up. This can be done when attending any General Body meetings held throughout the year or the Student Activities Fair that is traditionally held during Orientation. b. In order to become an officially recognized member of the organization, a student must then attend three (3) consecutive General Body meetings within a semester. During these three meetings, the student can sit in on each of the three committees in order to determine which committee(s) they would like to join. i.) The names of these committees are as follows: Content Committee, DJ Committee, and Promotions Committee. ii.) A student can join multiple committees if desired. iii.) Members who wish to become radio station DJs must complete an application, audition, and training for the position. This audition includes reading a piece of literature/news story/monologue as well as an improvisation piece on a subject selected by the head of the Executive DJ Committee. In order to remain a DJ, they must comply by the rules set in the training manual as Agnes Scott regulations. c. After attending those three meetings, the student will become an official member of their chosen committee(s) and must perform the tasks that are presented to them by the Executive Board. d. Absences: If a member of the General Body is unable to attend a meeting, in order to receive an excused absence the General Body member must inform a member of the Executive Board of their absence within these time frames: -at least a day in advance -the day of OR the day after the missed meeting, with reason for the excuse. The duties of these committees are as follows: Content Committee The Content Committee is responsible for: a. Content collection: finding, procuring, and securing material for broadcast by connecting with artists both via social media (Facebook, Twitter, Soundcloud, Youtube, Spreaker, etc.) and in-person interactions b. Collaborate with Promotions Committee to advertise the need for artists at local venues (i.e. Eddie’s Attic, on-campus performances and shows) c. Scout for talent at on-campus performances and shows, including those hosted by Blackfriars, Programming Board, Witkaze, etc. d. Collaborate with DJs to approve ideas for live and prerecorded radio shows e. Sort through content that is collected, and decide what is suitable for broadcast f. Censorship as needed g. Enforcing rules of broadcasting DJ Committee The DJ Committee is responsible for: a. Managing all technical aspects of the broadcasting process including pre-show planning, equipment handling, and DJing b. Maintaining the recording booth and all of the equipment necessary for producing a show c. All activities concerning station DJs, including gathering and broadcasting i.) All DJs or persons interested in DJing are included as a part of the DJ Committee ii.) DJs are responsible not only for traditional DJ Committee duties, but also for the creation and airing of self-generated programs and Content Committee approved music d. Ensure that all DJs are following station and campus regulations Promotions Committee The Promotions Committee is responsible for: a. Maintaining and updating all social media accounts regarding the radio station i.) Committee members will choose which social media accounts, if any, they will regularly update ii.) Social media accounts may include Facebook, Twitter, Instagram, Tumblr, Youtube, and Weebly, but are subject to change in the future. If there is no longer a need to use a site, our account may be suspended for the time being. iii.) Maintaining the radio station’s webpage (blackringradio.weebly.com) in collaboration with DJ Committee b. Conducting market research via polls on the Facebook page, website, and word-of-mouth in order to gauge the general interest of the student body in music, shows, content, etc. c. Thinking of, and implementing ways to advertise the station around campus i.) Promotions tactics will include word-of-mouth advertising and recruitment, making and putting up posters/stickers, planning contests (with small prizes), and partnering with other organizations, etc. d. Planning and executing promotional events, including (but not limited to) launch parties and listening parties Article IV Section 1: Presidential Duties A. May serve as Inter-Organizational Council (IOC) Representative, attending all meetings. B. Call and preside over all meetings of the organization C. See that all elections are announced and held as prescribed by the constitution D. Appoint, oversee and assist all committees and Executive Board Members as needed E. Submit a detailed report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections F. Serve as a liaison between the organization and its advisor G. Preside over all constitutional amendments Section 2: Vice-President A. May serve as Inter-Organizational Council (IOC) Representative, attending all meetings. B. Preside over all meetings in the event of the unavailability of the President(s) C. Assume the responsibilities of the President in the event that the President had an extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership numbers, community service hours,event attendance etc. G. Submit a detailed report to incoming Vice-President(s) Section 3: Secretary A. May serve as Inter-Organizational Council (IOC) Representative, attending all meetings. B. Keep a record of the procedures of all meetings and to make minutes available to the General Body C. Send out notices of all called/scheduled meetings to the General Body D. Take attendance at each meeting or event E. Track members participation in committees, meetings and events F. Maintain an updated mailing and email list of all current members G. Send mailed correspondence to others off-campus if needed, check mailboxes androute mail to appropriate persons H. Submit a detailed report to incoming Secretary Section 4: Treasurer A. May serve as Inter-Organizational Council (IOC) Representative, attending all meetings. B. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. C. Update budget regularly and bring to all Executive Board meetings D. Store budget information in multiple forms, digital and hard copy E. Propose budget changes in congruence with the President(s) and Vice-President(s) F. Submit a detailed report to incoming Treasurer G. Prepare a budget to go before Allocating Committee Section 5: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor tothe organization B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Meeting with the organization's Executive Board at times agreed upon b. Reviewing the yearly allocated budget to plan for events, etc. c. Signing all required paperwork d. Advising the organization on issues of risk management and leadership e. Review Agnes Scott College’s Handbook with the organization to know allcollege policies and procedures Section 6: Committee Chairs The General Body of Black Ring Radio is divided into and functions through committees designed to address the particular needs of a functioning radio station. A member of General Body may be a member of as many committees as they wish, as long as they are members of at least one committee. Standard election practices are held to elect “Committee Chairs”. The duties of the Chairs are as follows: Section 7: Promotions Chair(s) A.The Promotions Chair will preside over the Promotions Committee and will oversee all activities dealing with or regarding the promotion of the radio station, including but not limited to social events, social media management, and advertisement. B. The Promotions Chair will attend all General Body and Executive Board meetings. Section 8: Content Chair(s) A.The Content Chair will preside over the Content Committee and will oversee all activities dealing with or regarding to the content played and presented on the radio station, including but not limited to content collection, content selection, and censorship. B. The Content Chair will attend all General Body and Executive Board meetings. Section 9: Executive DJ Chair(s) A. The Executive DJ Chair will preside over the DJ Committee and will oversee all activities dealing with or regarding the production and management of radio programming, including but not limited to DJ selection and training, station management, and technical production. B. The Executive DJ Chair will attend all General Body and Executive Board meetings. It should be noted that if, at any time, a committee (and its Chair) become unnecessary for the successful running of the radio station, that committee may be disbanded with the majority vote of both the General Body and the Executive Board. Also, if, at any time, the need for a new committee arises, a new committee may be formed and a new chair elected with a majority vote from both the General Body and the Executive Board. Upon the creation of a new committee, the duties of its chair must be outlined in this section of the constitution for future use. For the purposes of the IOC (Inter-Organizational Council), the President shall oversee all the duties of the Executive Board and committees.The remaining traditional officer positions (Vice President, Secretary, and Treasurer) will be given to members of the Executive Board based on the preferences and consensus of the members of the Executive Board. Upon the assigning of the traditional offices to the Executive Board members, those members with traditional office titles will assume the responsibilities of their traditional office, including but not limited to assuming the responsibilities of the President in case of the President’s absence (Vice President), recording of minutes for all General Body and Executive Board meetings (Secretary), constructing and management of a budget (Treasurer), and attendance at IOC meetings when necessary. Article V: Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Leadership and Service. B. In order for a student to be elected to a Committee Chair, they must be a member of said committee and must have at least one year of experience with Black Ring Radio a. In the case of co-chairs, the rules apply to both members interested in the position. C. In order for a student to be elected to the President, they must have at least one year of experience as a Committee Chair for Black Ring Radio, except in cases of special nomination by the Executive Board. a. Requirements apply to both candidates for a Co-Presidency D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members F. Runoff elections may be called as necessary by the Executive Board and Advisor G. New officers take office at the last meeting of the Spring semester and remain in office until the next election H. If a position remains unfilled after the elections process, the President or next highest Executive Board member will host anemergency election to fill the vacancies a. Emergency elections will take place early fall semester b. All General Body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The President(s) and the Vice-President(s) will meet with this Executive Board memberafter they have met with the Advisor to determine the member's’ willingness toremain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, which would be an active GeneralBody member and who also agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in theinterim until the next election cycle. All other officers will be nominated by the organization’s members. Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Student Leadership and Service. B. Emergency Elections are held early in the fall Article VI: Meetings Section 1: Organization Meetings A. The Executive Board shall meet weekly and before each General Body meeting B. General Body meetings shall be held at least every other week and at least twice monthly Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend General Body meetings B. The President(s), with the approval of the Executive Board, may call additional meetings Article VII: Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it Section 3: An amendment must be approved by the organization Advisor before final ratification TheCaribbeanStudentAssociationConstitution Adopted August 2009 Revised March 2017 I. Name, Affiliation, and Duties A. The name of this organization shall be the Caribbean Student Association of Agnes Scott College. The association shall also be known as CSA B. This organization shall be affiliated with the Caribbean and Black student associations around the Atlanta and Decatur areas and the Caribbean Student Associations of Georgia Tech, Georgia State, Emory, Atlanta University Center, and other Atlanta education institutions. C. Mission Statement: Celebrating Caribbean heritage and culture through education, service, and movements of excellence. D. The duty of this organization is to promote the interest of Caribbean Students, and all students of the African Diaspora. It is also to bring awareness and share community of Caribbean Culture to the campus of Agnes Scott College (and the surrounding areas). This organization will also serve as a support/network system for students of these distinct cultures and other Minority Student Associations. II. Memberships A. All interested persons shall be eligible for membership. B. In order to be considered an active member, one must complete 10 hours of community service each semester, and miss no more than three general body meetings per year. C. Executive Board members must not miss no more than three general body, and two executive board meetings per year. III. Officers A. The officers in the organization shall be the President, Vice-President/IOC Representative, Secretary, Treasurer, Public Relations Officer, Event Planning Chair,Volunteer Chair, and Dance Chair. B. The officers shall be elected by the majority vote of membership at a regular scheduled meeting during the month of April, and the term of office shall last until the next election in April (late spring semester) of the following year. C. The membership may, by two-thirds vote, remove any office for sufficient grounds. Sufficient grounds includes, gross violation of this constitution, the constitution of the Caribbean Student Association and Agnes Scott College or discrimination based on race, gender, religion, ethnic origin sexual orientation, age, class, mental, emotional, or physical ability. D. Presidential Duties: 1. To call general meetings and executive meetings of the association 2. To preside over meetings 3. To prepare an agenda for meetings 4. To develop programs to increase membership with the organization 5. To serve as the official liaison between CSA and organization Advisor 6. To attend executive meetings of the association 7. To perform duties and settle situations that may arise within the organization throughout her presidency. 8. To submit a detailed report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections. 9. To share detailed reports of any updates and/or crucial information pertaining to President’s chair. 10.Take part in rotating hosted meeting discussions. 11.To perform any other duties relating to the position E. Duties of the Vice-President/IOC Representative 1. To assist the president in her duties 2. To preside over meetings in the absence of the President 3. To succeed the President in the event of the President’s extended absence or removal. 4. To supervise and coordinate the smooth running of planned activities of the association. 5. To attend executive meetings of the association 6. To develop programs to increase membership with the organization 7. To serve in Inter Organization Council Meetings 8. To perform other duties related to the position 9. To share detailed reports of any updates and/or crucial information pertaining to Vice President’s chair. 10.To take part in rotating hosted meeting discussions. 11.To submit a detailed report to the incoming Vice President. 12.To collect and submit all organizational information to IOC as it relates to the Allocation Points System. a. Includes but not limited to membership numbers, community service hours, event attendance etc. 13.To perform any other duties relating to the position. F. Secretarial Duties 1. To keep and distribute minutes from all full member meetings 2. To serve on the IOC in the absence of the representatives 3. To attend executive meetings of the association 4. To keep minutes from all CSA executive Board meetings 5. To monitor all committee work being performed 6. To perform any other duties related to the position 7. To keep general body updated with club information 8. To share detailed reports of any updates and/or crucial information pertaining to the Secretary chair. 9. To develop programs to increase membership with the organization. 10.To take part in rotating hosted meeting discussions. 11.To keep in contact with, as well as invite other Caribbean student organizations to sit in on general body meetings. 12.To submit a detailed report to incoming Secretary. 13.To perform any other duties relating to the position. G. Duties of the Treasurer 1. To keep accurate accounts of all money received, spent, and earned by CSA. 2. To create/write the budget for ASCSGA funding. 3. To personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information. 4. To store budget information in multiple forms, digital and hard copy. 5. To develop programs to increase membership with the organization. 6. To propose budget changes in congruence with the President and Vice-President. 7. To submit a detailed report to the incoming Treasurer. 8. To monitor spending prior to the release of money or reimbursement. 9. To attend executive meetings of the association. 10. To share detailed reports of any updates and/or crucial information pertaining to the Treasurer. 11. To take part in rotating hosted meeting discussions. 12. To perform any other duties related to the position. H. Duties of the Public Relations Officer 1. To keep the ASC community informed about any activities of CSA 2. To publicize the activities of the association in other schools and around the community and also to get patronage from the students a. Including updating all social media accounts produced for the advertising CSA (i.e. Facebook, Instagram, Twitter, Tumblr, Pinterest, etc.) b. Including producing all advertisements for CSA’s media (i.e. pictures, videos, etc.) c. Including producing all advertisements for CSA’s events and general body meetings. 3. To forge a collaborative networks with other Caribbean as well as African diaspora identifying associations in other schools/on other campuses. 4. To inform CSA members of various off campus 5. To attend all executive meetings of the association 6. To share detailed reports of any updates and/or crucial information pertaining to the Public Relations Officer. 7. Take part in rotating hosted meeting discussions. 8. To submit a detailed report to the incoming Public Relations chair. 9. To develop programs to increase membership with the organization 10. To perform any other duties related to the position I. Duties of the Dance Team Chair 1. To organize all dances performed by the CSA Dancers. 2. To call practices when needed. 3. To design and finalize all costume decisions 4. To attend all executive board meetings 5. To share detailed reports of any updates and/or crucial information pertaining to the Dance Team chair. 6. To submit a detailed report to the incoming Dance Team Chair. 7. To take part in rotating hosted meeting discussions. 8. To develop programs to increase membership with the organization 9. To perform any other duties related to the position. J. Duties of the Volunteer Chair 1. To look for volunteer opportunities to involve the association in the West Indian community around us. 2. To keep track of the places and the hours of service every CSA member participates in. 3. To organize service events. 4. To share detailed reports of any updates and/or crucial information pertaining to the Volunteer Chair. 5. To take part in rotating hosted meeting discussions. 6. To attend executive meetings of the association 7. To submit a detailed report to the incoming Volunteer Chair. 8. To develop programs to increase membership with the organization. 9. To perform other duties related to the position K. Event Planning Chair 1. To handle paper work dealing with reservations and space requests. 2. To handle all aspects of event planning including but not limited to food, decorations, location, and DJ. 3. To examine the needs and wants of our student body for each event. 4. To examine the success of each event and come up with ways to improve each event. 5. To submit a detailed report to the incoming Event Planning Chair. 6. To take part in rotating hosted meeting discussions. 7. To share detailed reports of any updates and/or crucial information pertaining to the COSMO representative. 8. To excite the community about upcoming events. 9. To attend executive meetings of the Association. 10. To report to the PR Representative with vital information pertaining to the event. 11. To work with the Treasurer to make sure the event does not go over budget. 12.To develop programs to increase membership with the organization 13. To perform other duties related to the position. IV. Elections and Removals A. Executive Board 1.The elections for officers for the forthcoming year will take place in the spring semester no later than and will be set by the Center for Student Engagement. 2. New officers take office at the last meeting of the Spring semester and remain in office until the next election 3. If a position remains unfilled after the election process, the President will host an emergency election to fill vacancies in which only executive board and an advisor is present. 4. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office. B. Impeachment: 1.If two-thirds of members vote on a certain member to be removed from office, then it must be brought to the attention of the exec board as well as advisor, and they will decide on what happens from then on out. A vacancy in office, created by resignation, or removal shall be filled by the majority vote of the membership at the regularly scheduled meeting. This newly elected officer shall serve the remainder of the term. The president may, with approval of the membership, appoint other officers and/or committee chairpersons. The president may remove any appointed officer/committee chair with the approval of the membership. V. Meetings A. The Executive board shall call meetings to conduct organization business on a regular basis, but not less than once per month. B. Quorum to conduct business shall be 5 active members, not including the Executive board. C. Quorum for voting shall be two-thirds of active members. VI. Dissolution A. In the event that this organization is dissolved, after all debts are paid, any remaining funds in the treasury shall be transferred to the ASCSGA treasury. VII. Amendments A. The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members. Pending approval of the amendment by the CSA Executive Committee and the ASCSGA B. An Amendment, which the Executive board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it. C. An amendment must be approved by the organization Advisor before final ratification. VIII. Anti-Discrimination A. All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. Cheerleading Constitution I. Mission Statement The Cheerleaders will be exemplary representatives of Agnes Scott College and will lead by example, pursue athletic excellence, develop leadership and loyalty, and most importantly, to promote school spirit by encouraging, motivating and igniting unity among students, athletes, coaches and staff. II. Purpose The Cheerleading Squad intends to fulfill its purpose of promoting school spirit by encouraging, motivating and igniting unity among students, athletes, coaches and staff through the following objectives: 1. Cheer and promote school spirit at all Agnes Scott home basketball games. 2. Participate in seasonal pep rallies. 3. Engage in the Decatur community through volunteer activities. 4. Raise money for the cheerleading organization through fundraising. III. Membership All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. Membership is open to all Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office. There will be no maximum number of members. Obligations and Expectations of General Body Members It shall be the duties of the members to: 1. Make academic achievements their priority. • Members will stay in “good standing” and not in academic probation with the college. Being on academic probation will result in probation from the cheerleading squad. 2. Participate in the mandatory tryout process. • Tryouts will consist of two parts, both of which are mandatory to participate in. The two parts may occur on the same day or spread apart into two days. Tardiness will be unacceptable during tryouts. 3. Attend all practices, games and events. • Cheerleaders are expected to have above average attendance habits and are responsible to their fellow squad members to attend and participate in all practices and activities. • Serious illness or death of a family member qualifies as an excused absence. Minor complaints such as headaches, cramps, etc. do not excuse the squad member from practice. If 3 or more practice/activities are missed the cheerleader must present a note from a doctor or other administration in order to be excused. • It is atthe coach’s discretion whether or not the cheerleader will participate in that week’s performance if practice ismissed. 4. Arrive to practice and events on time. • Arriving on time is defined as being dressed in the correct uniform including shoes and in place 5 minutes before arrival time. Excused tardiness is limited to mandatory academic reasons: class, make up tests, quizzes or tutoring sessions if failing a class. Such tardiness will only be excused if the cheerleader notifies the coach inadvance. Tellinganother squad member totell thecoach the “dayof”will not be accepted. 5. Practice material outside of scheduled practice time in order to memorize routines. 6. Conduct themselves in a manner that is pleasing the Honor Code, both in school and out of school. • Members may not receive more than 1 Honor Court and/or Judicial Board Case. 7. Uphold a positive attitude at both practice and games and be an encourager to their teammates and the teams they are cheering for. 8. Members will not engage in gossip or spreading rumors. 9. Members will cooperate fully with the captains and other squad members at all times. 10. If performing, members will be responsible for making sure they have the proper uniform including shell, skirt, midriff, shoes, socks, & briefs. Not having the correct uniform (missing uniform) may result in sitting out from a performance. IV. Offices/Captains Captains are chosen in an anonymous vote from the squad members during the spring semester preceding academic year and are notified by the Coach of their nomination. Selected Captains have the right to turn down the nomination. The Coach has the right to choose the number of Captains. In addition to the general guidelines, responsibilities and duties of a Cheerleading Captain outlined in Appendix I: Captains Contract, the following duties are required: Co-Presidents / Captain 1 & 2 1. Preside over all meetings, practices, games, and events of the organization 2. See that all elections are announced and held as prescribed by the constitution 3. Appoint, oversee and assist all committees and Executive Board Members as needed 4. Submit a detailed report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections 5. Serve as a liaison between the organization and its advisor Vice-President/ Caption 3 1. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings 2. Preside over all meetings in the event of the unavailability of the President(s) 3. Succeed the President(s) in the event if the President(s)’extended absence or removal 4. Act as another advisor to all committees appointed by the President(s) 5. Prepare all necessary duties as prescribed by the President(s) 6. Submit a detailed report to incoming Vice-President Secretary 1. Keep a record of the procedures of all meetings and to make minutes available to the campus community 2. Send out notices of all called/scheduled meetings to the General Body 3. Take attendance at each meeting or event 4. Track members’participation in committees, meetings and events 5. Maintain an updated mailing and email list of all current members 6. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons 7. Submit a detailed report to incoming Secretary Treasurer 1. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. 2. Update budget regularly and bring to all Executive Board meetings 3. Collect and submit all organizational information to IOC as it relates to the Allocation Points system • Includes but not limited to membership numbers, community service hours, event attendance etc. 4. Personally,communicate with all Executive chairs regarding their individual expenditures and other budgetary information 5. Store budget information in multiple forms, digital and hard copy 6. Propose budget changes in congruence with the President(s) and Vice-President 7. Submit a detailed report to incoming Treasurer Spirit Committee Head 1. Create a committee with 4-5 other general body members 2. Plan events that raise spirt on campus, during games, with the basketball team, and within the team 3. Complete at least 2 events a year open and closed to the organization 4. Plan the team retreat Service Committee Head 1. Create a committee of 4-5 other general body members 2. Plan events that serve the ASC community as well as the City of Decatur Community 3. Complete at least 2 events this year on campus and off-campus Fundraising Committee Head 1. Create a committee of 4-5 general body members 2. Plan events that will help the organization to raise funds for activities 3. Complete at least 2 event this year 4. Create a cheer uniform subsidized fund V. Elections and Removals – Captains & Coaches Section 1: Executive Board / Captains 1. The elections for captains for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement 2. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position 3. New officers take office at the last meeting of the Spring semester and remain in office until the next election 4. If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies • Emergency elections will take place early fall semester • All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings/practices and events, fulfill their duties, or assist/attend organization events: 1. The Advisor/Coach, considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation 2. The president(s) and the Vice-President will meet with this Executive Board member after they have met with theAdvisor to determine themembers’willingnesstoremainon the Board and perform sufficiently. 3. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board • The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. 4. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle. All other officers will be nominated by the organization’smembers. Section 3: Advisor / Coach 1. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization 2. The Advisor(s) shall be chosen by the Executive Board 3. Duties of the Advisor include but are not limited to • Meeting with the organizations Executive Board at times agreed upon • Reviewing the annual allocated budget to plan for events and other needs. • Signing all required paperwork • Advising the organization on issues of risk management and leadership • Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Section 4: Time of Elections 1. Elections shall take place during Spring Elections, set by the Center for Student Engagement 2. Emergency Elections are held in early fall VI. Meetings – Practices, Games & Events Practices 1. Mandatory practice is held for 2 hours every week from late September –mid February excluding breaks (fall, thanksgiving, etc...) • Practice date and time is agreed upon after tryouts. Traditionally practice is held on Sunday evenings in the Woodruff gym. Games 1. There are typically ~10 home games a semester. • Games take place on Saturdays at 2pm or occasionally on weekdays at 6pm. Other Events 1. All new members are required to attend the mandatory uniform fitting at the beginning of the season 2. All members are required to participate in at least one volunteer event in the Fall and one in the Spring 3. All members are required to participate in at least one fundraising event per academic year VII. Amendments Section 1: The Constitution may only be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members. Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it. Section 3: An amendment must be approved by the organization Advisor before final ratification. VIII. Appendices APPENDIX I: Events, Programs, and Initiatives Scottie Cheerleading Basic Information Scottie Cheerleading has been around for several years but has only recently became a recognized, official student organization. The Cheerleading Squad has previously been an entity of its own kind, fully self-funded by the cheerleaders. The cheerleaders work hard to promote Scottie spirit throughout basketball games and across campus. On average the cheerleaders dedicate about 3-6 hours a week to cheerleading. During the busy weeks, cheerleaders may dedicate over 6 hours between practice, games and volunteer/fundraising events. Scottie Cheerleading is an integral part of the Agnes Scott Community. Scottie Cheerleaders work to inspire Scottie Spirit throughout students, faculty, staff and the community. PREVIOUS EVENTS & MEETINGS Informational Meeting Each year an informational meeting is held at some point between the activities fair and tryouts. We typically have ~25-30 students attend the informational meeting. The captains and coach highlight tryout expectations, explain the financial and time commitments of being on the squad, and answer any questions about being a Scottie Cheerleader. Tryouts Every year, the squad hosts a two-part cheerleading tryout. Judges are selected from both Agnes Scott and community members to ensure fair and equal evaluation of performances during each part. In Part 1, the squad captains teach the material to the prospective cheerleaders. For Part 2, typically held either he next day or the following weekend, the prospective cheerleaders perform the material for the panel of judges in pairs. We have had as many as twenty-two students’ tryout for theconsistently growing squad. Uniform Fitting Every year after making the squad, cheerleaders and alternates are asked to attend a uniform fitting where a Varsity representative takes sizes and places orders for uniforms. Cheerleaders pay for their own uniform consisting of shell, skirt, midriff, briefs and pompoms. Cheerleaders also purchase sneakers from Varsity unless they own their own white cheerleading sneakers from a previous squad. With sneakers, the entire package is roughly $225. The uniforms are reused each year, easing the costs of participation on returning cheerleaders. For the 2014-2015 season, the cheerleaders voted to buy a new uniform. Practices -2012, 2013, 2014, 2015, Cheerleaders practice from the end of September after tryouts until mid-February. Practices are 2 hours, once a week on Sundays. We have ~13-15 practices a season. In the year 2015 the cheer team was able to include a once a week cheer practices at the Atlanta Gymnastics Center in Decatur Georgia 8-10 pm with about 8 sessions for the year. Home Games Cheerleaders perform on the sidelines for all home games (unless home games occur during winter break). Cheerleaders also perform routines and fund raise with a 50/50 raffle during halftime. EXISTING FUNDRAISING EVENTS Concession Stand at Georgia Tech Football & Baseball Games 2012, 2013 & 2014 Cheerleaders carpool and take MARTA to Bobby Dodd Stadium for Georgia Tech Football games where they work in a concession stand for anywhere from 6-10 hours. The concession stand company, Sodexo, compensates the squad with a check for 10% of the net income of the stand during that day’s game. Thisisavery labor intensive and lengthy event. For the 2012-2013 season, we worked two football games and one baseball game. During the 2013-2014 & 2014-2015 seasons we worked the concession stands at one football game per season. Cheer Clinic for Children, Fundraiser -2012 In the 2012-2013 season, the cheerleaders held a cheer clinic in the dance studio on campus. Each child received ~4 hours of cheer instruction, lunch anda“Smart Women Sweat” t-shirt. This clinic was performed at a cost of $10 per child. EXISTING VOLUNTEER EVENTS Decatur’s Haunted House & Dance for Children -2012, 2013, 2014, 2015 & 2016 Every year the City of Decatur holds a haunted house and dance for 4th-5th grade children. Cheerleaders help build and decorate the haunted house in the week leading up to the event. The night of the haunted house, cheerleaders dress up as scary characters to work inside the haunted house, help sell tickets, organize and chaperone the dance, and lead tours through the haunted house. It is a wonderful event. Halloween of 2012 it was a 2-night event and we volunteered both nights. The organizers from the City of Decatur are extremely appreciative of the cheerleaders and provide them pizza and snacks afterward. Cheer Clinic for Community Service at Decatur Rec. –2013 & 2015 Our contact, Stacy Green, from the Haunted House asked us to lead a Cheer Clinic in the new Decatur Recreational Center in the Fall of 2013. All of the cheerleaders participated. We performed a routine, then broke up into groups to teach the children different cheers and dances. At the end of the event the children performed the material for their parents. Cheer Clinic for Community Service at Woodruff -2014 In the Spring of 2014, Scottie Cheerleading was contacted by Lashanda Holt, the co-director of Decatur Army. Decatur Army is a youth recreational cheerleading program in Decatur, Georgia. She asked the Scottie Cheerleading squad to host a cheer clinic for ~40 children. Scottie Cheerleading hosted this 4 hour event in the Woodruff gym one Saturday morning. Like the previous clinic, all of the cheerleaders participated and again we performed a routine, then broke up into groups to teach the children different cheers and dances. At the end of the event the children performed the material for their parents. Cleaning Katie Kerr Road – 2015 In the Spring of 2015, Talya DiGirolamo from the ASC Athletics Department contacted the Scottie Cheerleaders about cleaning up litter on Katie Kerr Rd. in Decatur. Every month one of the varsity sports teams from Agnes Scott cleans the roads as part of the Student-Athlete Advisory Committee’s community service project. This year 7 cheerleadersand the coach cleaned litter off Katie Kerr Rd. on Saturday morning in February. It was a rewarding experience. Cheering at Charity Basketball Game for Brain Injuries – 2015 In the Spring of 2015, Scottie Cheerleading was contacted by the Resource Development Director at Side by Side Brain Injury Clubhouse. Side by Side is the only nonprofit in Georgia that operates a psychosocial and vocational rehabilitation center for adults with brain injuries. Each spring, they host our basketball and silent auction benefit at Decatur High which raises, on average, $50,000. This March, the Scottie Cheerleaders will be cheering at the event as one of our three volunteer events of the season. Coaching the Decatur Rec. Cheerleading Team – 2016 This year the Cheer Team had the opportunity to send two devoted cheerleaders to volunteer as coaches for two Decatur Rec. Cheerleading Teams. Similar to the Cheer Clinics put on by the team that year and before, our cheerleaders taught their teams new cheers, ran practices, and coach them at games for two months on Saturdays. EXISTING BONDING EVENTS Cheersport Atlanta Grand Championship -2013 At the end of the 2012-2013 cheerleading season, 8 Scottie Cheerleaders and the coach attended the Cheersport Atlanta Grand Championship competition at the Georgia World Congress Center. Teams from all over the country performed. It was a fun and inspirational event for the cheerleaders and coach to attend together. Holiday Parties at Coach’s Apartment -2012, 2013, 2014, 2015 & 2016 Every year the squad attendsaholiday party at the Coach’s apartment in Avery Glen around the end of the Fall semester. During this gathering, cheerleaders decorate cookies, participate in a Yankee Swap gift exchange, make tree ornaments, watch movies and enjoy each other’s company. It is a fantastic way to end the semester on the cheerleading squad. End of the Season Parties at Coach’s Apartment – 2013,2014 & 2015 Every year the squad attendsagathering at the Coach’s apartment in Avery Glen around the end of the season to celebrate their accomplishments over the past 6-7 months. During the gathering the squad plays board games, eats appetizers and desserts and again truly enjoys each other’scompany. End of Season Awards and Celebration-2016 & 2017 In the Spring of 2016 the squad was able to have an official awards ceremony and end of celebration. This event was held on campus. We voted on fun awards for each other, talk about the overall experience we had, and gave tips for the following cheer year. Georgia College Cheerleading Showcase at Georgia Tech -2015 At the end of the 2014-2015 cheerleading season, 5 Scottie Cheerleaders and the coach attended the Georgia College Cheerleading Showcase at Georgia Tech. Teams from all over the state performed. Afterwards, there was a college fair for high school students who were interested in cheerleading in college. It was a fun and inspirational event for the cheerleaders and coach to attend together. APPENDIX II: Captain’sContract Agnes Scott College Cheer Captain Contract An Excellent Captain works well with both the squad and coach. She always attempts to keep communications opened in both directions. She does not show any favoritism and all decisions are based on what is best for the whole team. A captain does not consider it betrayal to report something that reflects on the squad to the coach. She knows how to delegate, has great people skills, can mediate disagreements without taking sides and is familiar with all aspects of a cheerleading squad. An excellent captain is a very valuable asset to any squad. Responsibilities and Duties -The items listed below are expected to be upheld and shared by all co-captains and coaches. Pre-Season • Planning & Recruiting-Reserve space and contact necessary ASC staff to in order to participate in Activities Fair as well as attend the Activities Fair to promote tryouts. Organize and hold an informational meeting. Advertise for informational meeting and tryouts with flyers, banner, Irvine etc. • Tryouts-Help plan, organize, prepare material, teach material and facilitate the day of tryouts. This year I would like 2 dances for our season. Captains must know both dances BEFORE tryouts take place. Practices • Start Practices-See that all the cheerleaders have warmed up by completing laps as well as stretching properly. • Prepare and Teach Material -Lead practices where cheers/chants are taught. Help coaches choreograph halftime routines (dances, formations, jumps, stunts, cheers & chants) and teach the material to the squad. Fundraising / Volunteering • Organize Events-Help organize Cheer Clinics and Concession Stands. This is including but is not limited to reserving space, preparing material, advertising, advertising, advertising, organizing food & supplies and contacting appropriate staff at ASC or Georgia Tech for such events. • Attend/Participate in the at least the minimum requirement of fundraising/volunteer events. (Captains should actually attend more than the average cheerleader if possible) Administrative Tasks • Uniforms-Help organize uniform fitting (reserving space, contacting Varsity) as well as help collect and record payments from cheerleaders. This also includes the secondary “uniforms” that consist of shorts and T-shirts. • Attendance -Help keep a record of both attendance and tardiness of the squad. This includes the attendance and tardiness of the captains! • Contact Squad Members-You will be given a phone list and there may be times when you are asked to notify cheerleaders of events/announcements or contact them when they are absent/late. Games • Call Cheers/Chants-You might be asked to plan what cheers are used and call them at games and events. • Attend all games for their entirety (asmuch as possible, I understand life happens) • Participate in 50/50 raffle Miscellaneous • Keep up positive morale! That’s what cheerleaders do anyways, right?! • Commit to being at all activities assigned (practices, games, meetings, fundraising, etc.) • Arrive on time! Captains should be the first to arrive and the last to leave! • Helpsolve conflicts by being fair andimpartial. • Communicate -Be able to communicate with both the coaches and cheerleaders and at times act as a liaison between the squad and coaches by updating coaches on problems, concerns and ideas of squad members. • Attend Captains Meetings, as they will come up throughout the season. • Make sure the squad is productive and ontask. This includes keeping everyone quiet, attentive, productive and focused. • Encourage and initiate: a hard work ethic, a good attitude, responsibility, etc. • Additional tasks may arise. Please be prepared to assist the coach in various cheerleading related situations Cheer Captain Agreement • I understand that I will have additional obligations and responsibilities as a Cheer Captain. More will be expected of me than a regular squad member and I am willing to give what it takes to be an exceptional captain. • I will be expected to be self-disciplined, be fair to all team members, give orders, and set an example for other cheerleaders. • I understand that I will be expected to attend captain meetings and may be required to do work outside of normal team practice times during the year. • I understand that my coach has the right todiscipline me for falling short of her expectations of a captain, which could include dismissal from the captain position. • I understand that outside activitiesorjobs may not interfere with my obligations. (Please talk to the coaches well in advance about other ASC commitments that may come up during the season. School comes first, and I understand you the importance in participating in other ASC groups and clubs, however, outside jobs should not conflict with cheerleading. We only require ~2-6 hours in an entire week, so I am not asking for much of your time I promise! You can have a job, just make sure you are not scheduled during practices and games please!) • I understand that I am expected to attend all cheer activities. • I understand that it ismyduty to uphold and abide by the ASC Cheerleading Contract. • I promise to exemplify the ideal cheerleader at all times in and out of uniform by setting an example for all the cheerleaders to follow and be proud of. • I promise to maintain academic integrity and eligibility. (As a captain you should maintain a 2.5 cumulative GPA. Only a 2.0 is required to participate on the squad but I know you are all smarter than that!) • I promise to fulfill all responsibilities and dutiesassigned to me asacaptain. • I promise to enforce the rules and regulations in the Cheerleading Contract equally with my fellow squad members and do my share of the work. • I promise to displaymutual respect for my fellow teammembers whether I agree with them or not. • I promise to respect coaches and advisor decisions. • I promise to always work to my fullest to achieve team and personal goals. • I promise to think of the team before I think of the individual. • I promise to always believe in me, and to make this year assuccessfulas possible. • I promise to abide by the rules issued in the ASC Student Handbook including but not limited to the policies on drugs and alcohol. • I understand that, as a captain, I will be an ambassador for thecheer program and Agnes Scott College and will accept this responsibility with pride and dedication. Being a captain is a rewarding and fulfilling responsibility. Great things will be expected from you. In signing this form, I have read and understand all additional obligations and responsibilities that will be expected as captain. I make a commitment to my team, my coaches, and to myself to accept the office offered graciously and fulfill all obligations assigned. I am expected to serve a complete one-year term. I realize that any violations of the contract could result in removal of my captain position. Name Date Name Date Name Date • Gabrielleis studyingabroad Spring’17 andhas not yet signed the CaptainContract yet. Executive Board Format Captain 1 Gabrielle Young gyoung@agnesscott.edu Captain 2 Kristina Mendez kmendez@agnesscott.edu Captain 3 Luisa Molano lmolano@agnesscott.edu Secretary Sydney Snow ssnow@agnesscott.edu Treasurer Keijah Hamilton khamiltion@agnesscott.edu Committee Heads* Spirt Committee Head/s Service Committee Head/s Fundraiser Committee Head/s *Committee Heads are to be decided in the Fall Semester of 2017 after Tryouts, because any member on the team can be elected for these positions. Organization Constitution Adopted January 2014 Revised February 2017 Article I Commuter Student Organization (CSO) Article II The Commuter Student Organization seeks to represent the interests of commuter students at Agnes Scott College by seeking and improving representation via participation in student governance. We intend to raise awareness of issues faced by commuter students while we strengthen relations between residential students and commuter students through various programs. Article III Section 1: Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. Section 2: Student and Nonstudent Members Membership is open to A. All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College students can vote and/or hold office. B. Agnes Scott College faculty and/or staff. C. Commuter students, Woodruff scholars, future commuter students, and those with an interest in becoming commuter students. There will be no maximum number of members. Article IV Section 1: President’s Duties A. Responsible for supervising/overseeing the work of the other officers and ensuring that they function together as an effective team. B. Provides the overall vision and sense of direction for the organization C. Spokesperson/representative/external liaison for the organization, has most contact with SGA and Senate D. Schedules and runs officer and organization meetings E. Serves as a role model for other officers and members F. Picks up tasks of other Exec members when necessary (i.e. emailing members, taking meeting minutes, attending COSMO/IOC meetings, etc..) Section 2: Vice-President’s Duties A. Acts as second in command B. If there is not a specific person elected as COSMO and/or IOC representative, serves as representative for Cosmo and IOC. C. Assumes responsibility during absence of president D. Picks up tasks of other Exec members when necessary (i.e. emailing members, taking meeting minutes, etc..) Section 3: Treasurer’s Duties A. Establishes annual budget and monitors all spending B. Regularly reports on the status of the budget during exec meetings C. Records and settles all bills/reimbursements D. Attends IOC meetings spring semester during budget allocation season. Section 4: Secretary’s Duties A. Records and distributes all pertinent information to members, including meeting minutes, upcoming events and opportunities B. Handles all organizational correspondence (i.e. emailing or calling members) C. Keeps accurate membership lists with names, addresses, and phone numbers D. Maintains thorough organizational files and records Section 5: SGA Commuter Representive A. Attends all Senate meetings B. Records concerns of the executive board and presents them to the Senate C. Maintains careful minutes of Senate meetings to report at executive board meetings Section 6: IOC and COSMO Representative A. Attends all IOC and COSMO meetings B. Records concerns of the executive board and presents them to IOC and COSMO C. Maintains careful minutes of IOC and COSMO meetings to report at executive board meetings Section 7: Social Media Chair A. Maintains the Commuter Student Organization Facebook and Instagram accounts, as well as any additional social media accounts that might be created B. Relays information and documents Commuter Student Organization events to post to social media accounts Section 8: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization. B. The advisor shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract. b. Meeting with the organization's Executive Board at times agreed upon in their Advisor/Organization Contract c. Signing all required paperwork d. Advising the organization on issues of risk management and leadership e. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Article V Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the spring semester no later than and will be set by the Center for Leadership and Service. B. Nominees must be rising Sophomores, Juniors, or Seniors with good standing. C. Nominees must be active participants within the CSO. D. To run for president, nominee must have prior executive board experience. E. All nominees must apply for a position, application to be set by the current executive board. F. Officers must be elected by majority vote. G. New officers take office at the last meeting of the spring semester and remain in office until the next election. H. If a position remains unfilled after the election process, the president or the next highest position will host an emergency election to fill the vacancies. a. Emergency elections will take place early fall semester. b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office. Section 2: Impeachment In the event that an officer is not fulfilling their expected duties, they may be removed from office and replaced in the interim until the next election. Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Inter Organizational Council. B. Emergency Elections are held at the beginning of the fall semester. Or whenever a position within becomes vacant Article VI Section 1: Meetings A. The Executive Board shall meet before each general body meeting. B. General body meetings shall be held at least twice monthly. C. The president may call additional meetings Article VII Section 1: The constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting); the president or next highest position will act as tie­breaker. Section 2: An amendment which the executive board wishes to take on, must be submitted to the members at least one week before the board plans to implement it. Every Campus A Refuge Constitution Adopted April 2016 Revised October 2016 Article I Every Campus A Refuge Article II Section 1: Purpose of Organization Every Campus A Refuge aims to provide housing, food, and many of the services that an agency provides for the 90 days Resettlement and Placement period to refugee families. This allows the refugees to optimize their one-time government allotted stipend towards self-sustainability required by the federal government at the end of those 90 days. Article III To be a member in good standing, one must maintain a grade point average of 2.0, attend weekly or monthly meetings, and reliably perform established responsibilities. Section I: Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. Section 2: Student and Non-student members Membership is open to A. All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College students can vote and/or hold office. B. Agnes Scott College faculty and/or staff C. Honorary members; alumnae, and others as voted on by the Executive Board. There will be no maximum of members Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: collect signatures and donations, contribute to group efforts online, attend monthly meetings, and attend every ECAR event in order to create a welcoming space at Agnes Scott for our family. Article IV-our organization structure holds two Co-Presidents instead of a President and Vice President, both members must adhere to all duties. Section 1: President Duties A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee, advise and assist all committees and Executive Board Members as needed D. Serve as liaisons between the organization and its advisor E. Serve as Inter-Organizational Council (IOC) Representatives, attending all meetings F. Continue to preside over all meetings in the event of the unavailability of one President G. In the absence or removal of President, the meetings will be presided by the Vice President. H. Prepare all necessary duties related to Presidency I. Collect and submit all organizational information to IOC as it relates to the Allocation Points System a. Includes but not limited to membership numbers, community service hours, event attendance, etc. J. Submit a detailed transition report to the incoming Presidents in addition to conducting a transitional meeting for all incoming Executive Board Members after elections Section 3: Secretary A. Keep a record of the procedures of all meetings and to make minutes available to the campus community B. Send out notices of all called/scheduled meetings to the General Body C. Take attendance at each meeting or event D. Track members participation in committees, meetings and events E. Maintain an updated mailing and email list of all current members F. Send mailed correspondence to others off campus if needed, check mailboxes and route mail to appropriate persons G. Submit a detailed transition report to incoming Secretary Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speakers cost, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital and hard copy E. Propose budget changes in congruence with the Co-Presidents. F. Submit a detailed transition report to incoming Treasurer Section 5: Advisor A. A full time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract (Mandatory guideline followed by all Student Organizations) b. Meeting with the organization’s Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f. Review Agnes Scott College’s Handbook with the organization to know all college policies and procedures Article V Elections and Removals Section 1: Executive Board A. The elections for officers for the forth coming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected Co-President (except in cases of special nomination of member by the Executive Board) a. Requirements apply to both candidates for a Co-Presidency D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members F. Runoff elections may be called as necessary by the Executive Board and Advisor G. New officers take office at the last meeting of the Spring semester and remain in office until the next election H. If a position remains unfilled after the elections process, the Co-Presidents or the next highest position will host an emergency election to fill the vacancies a. Emergency Elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The Co-President(s) will meet with this Executive Board member after they have met with the Advisor to determine the member’s willingness to remain on the board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body Member and agrees to an interview session with the Executive Board. D. If one Co-President resigns or is removed, the other will take their place in the interim until the next election cycle; all other officers will be nominated by the organization’s members Section 3: Time of Elections A. Elections shall take place during Spring elections, set by the Center for Student Engagement B. Emergency Elections are held in early fall Article VI Meetings Section 1: Organization Meetings A. The Executive Board shall meet weekly and before each general body meeting B. General body meetings shall be held every other week and at least twice monthly C. Meeting times: Mondays 8:00-9:00pm. Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend General Body Meetings B. The Co-President(s), with the approval of the Executive Board, may call additional meetings C. Add or adjust required meeting times you want your organization to have Article VII Amendments ___Section 1: The Constitution shall be amended by an Executive Quorum. Executive Board members in attendance at a meeting and majority vote of the general body; the President or next highest position will act as a tiebreaker. ___Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it ___Section 3: An amendment must be approved by the organization Advisor before final ratification Budget Proposal: 1. Refreshments and Snacks: $75 a. Food and beverages for awareness and fundraising events such as; lecture series 2. Printing, Copying & Postage: $150 a. Flyers/Promotional: $100 b. Assorted needs (petition sheets, sign up lists, etc): $25 c. Postage: $25 3. Fundraising Events: $125 a. Film Screening: $125 4. Supplies Fund: $50 a. Promotional (paint, paper etc): $25 b. Travel (Marta passes to the IRC, fundraisers, etc): $25 For further inquiry, contact Former Treasurer-Mary (Abi) Chance; mchance@agnesscott.edu Fellowship of Christian Athletes Organization Constitution August, 2014 April, 2017 Article I Name Fellowship of Christian Athletes Article II Purpose State the purpose, objectives, mission statement, and/or aims of the organization ___Section 1: Purpose To see the world impacted for Jesus Christ through the influence of coaches and athletes. ___Section 2: Mission Statement To present to coaches and athletes, and all whom they influence, the challenge and adventure of receiving Jesus Christ as Savior and Lord, serving Him in their relationships and in the fellowship of the church. ___Section 3: Objectives and/or aims Connecting and engaging athletes of this campus to build and enjoy their relationships with Christ in everyday life as an athlete. Article III Membership ___Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. ___Section 2: Student and Non-Student members Membership is open to A. All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office. B. Agnes Scott College faculty and/or staff C. Honorary members; Alumnae, and others as voted on by the Executive Board There will be no maximum number of members ___Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: A. Be in good standing with the college. B. Attend as many weekly and/or monthly huddles (meetings) as schedule allows. C. Attend or help with outside events/service projects as they come up. D. Make time for your our personal spiritual development as well as that of the community. Article IV Offices Students can only run for, and hold office in an organization if they are in good standing based on the organization’s requirements and the Agnes Scott Honor Code ___Section 1: President(s) Duties A. Schedule, assist in organizing and help facilitate over all huddles with assistant from the other members of leadership. B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed D. Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor F. Work as an equal with the other executive board members due to there not being a hierarchy of power within FCA. G. Be clear that you serve as a member of a leadership board and/or panel, all decisions will be a group decision not a single decision based on your title. ___Section 2: Vice-President(s) A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings. If you cannot attend, inform the other members of leadership in a timely manner. B. Aid and assist in the scheduling, organizing and facilitation of the huddles. C. Succeed the President in the event if the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Submit a detailed transition report to incoming Vice-President G. Work as an equal with the other executive board members due to there not being a hierarchy of power within FCA. H. Be clear that you serve as a member of a leadership board and/or panel, all decisions will be a group decision not a single decision based on your title. ___Section 3: Secretary A. Keep a record of the procedures of all meetings and to make minutes available to the campus community B. Send out notices of all called/scheduled meetings to the General Body C. Take attendance at each meeting or event D. Track members participation in committees, meetings and events E. Maintain an updated mailing and email list of all current members F. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons G. Submit a detailed transition report to incoming Secretary H. Work as an equal with the other executive board members due to there not being a hierarchy of power within FCA. I. Be clear that you serve as a member of a leadership board and/or panel, all decisions will be a group decision not a single decision based on your title. ___Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital and hard copy E. Propose budget changes in congruence with the President(s) and Vice-President F. Submit a detailed transition report to incoming Treasurer G. Work as an equal with the other executive board members due to there not being a hierarchy of power within FCA. H. Be clear that you serve as a member of a leadership board and/or panel, all decisions will be a group decision not a single decision based on your title. ___Section 5: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract (Mandatory guideline followed by all Student Organizations) b. Meeting with the organizations Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Article V Elections and Removals Elections and Removals ___Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Involvement B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected President (except in cases of special nomination of member by the Executive Board) a. Requirements apply to both candidates for a Co-Presidency D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members (optional) F. Runoff elections may be called as necessary by the Executive Board and Advisor G. New officers take office at the last meeting of the Spring semester and remain in office until the next election H. If a position remains unfilled after the elections process, the President or the next highest position will host an emergency election to fill the vacancies a. Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office ___Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle; all other officers will be nominated by the organization’s members. ___Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Student Involvement. B. Emergency Elections are held at the beginning of the fall semester. Article VI Meetings ___Section 1: Organization Meetings A. The Executive Board shall meet weekly and before each general body meeting B. General body meetings shall be held every other week and at least twice monthly C. Adjust required meeting times you want your organization to have ___Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings B. The President(s), with the approval of the Executive Board, may call additional meetings Article VII Amendments ___Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the general body; the President or next highest position will act as a tie-breaker. ___Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it ___Section 3: An amendment must be approved by the organization Advisor before final ratification Followers of Earth, Nature, and Noble Actions Constitution (FENNA) Written by Nicole Makely (Co-President) 3.8.11 Amended by Grace Vannes (President) 1.23.14 Amended by Jordan Keesler and Brittany Gilliland (Co-Presidents) 5.5.2017 Article One Name The name of the club shall be “Followers of Earth, Nature, and Noble Actions”, formerly known as “FENNA”. Any motion to change the name must be proposed by the president and must be voted upon by all active members of club. Article Two Mission Statement The mission of this organization seeks to explore the varying paths of Earth based religious practices. We gather to enhance our knowledge, honor the Wheel of the Year, educate our community on our faith, practice ritual, and to provide space for those who want to engage a community based practice. Article Three Membership and Attendance A)Membership: Membership is open to all students at Agnes Scott. To be an official/active member of this club, you must attend at least five meetings per semester. All private or special meetings held by the executive board of the club will be open to all active members of the club and any other student that wishes to attend must be approved by the entire executive board. 1) If any non-students (i.e. staff, faculty, or off campus persons) wish to attend a meeting it must be discussed during an executive board meeting but will be decided by the presidents alone. If approved, this person must be accompanied by an active FENNA member. If any member feels uncomfortable, it should be brought up immediately to the executive board and re-evaluated. B)Attendance: It is not necessary to attend every meeting, but it is highly recommended as we will be building on our knowledge and abilities each meeting. Attendance is not mandatory but required to maintain an active status. Article Four Executive Board Section 1: Titles and Duties A) President/Co-president— 1) Plan different activities, such as retreats, holiday celebrations and lead meetings. 2) Responsible for the delegation of other tasks to executive board members as well as making sure that they are completed correctly and on time. 3) Check in at least once a semester with the club adviser to share events, meeting topics and discuss overall health of the organization. 4) Attend every COSMO presidents round table meeting as well as the COSMO retreat unless a change in COSMO/Interfaith allocation of groups occurs. 5) Attend Leadership Retreat if required. 6) Plan semester syllabus and have it approved by the executive board at an executive board meeting. B) Vice President— 1) Help President/Co-Presidents plan activities. 2) Handle any complaints or problems from group members. 3) Plan and run elections 4) Communicate with the COSMO Representative about COSMO events 5) Responsible for the FENNA documents, updating and organizing them as needed. Making sure that a copy of our event fliers, information and syllabus is in the binder for each semester. 6) Update and maintain the FENNA Facebook Group 7) Assist Secretary and Treasurer as needed C) Secretary— 1) Write and send out the weekly email two or three days before each meeting that reaches all members covering what we are going to be talking about that week. 2) Supplying the Vice-President with an updated and typed copy of the syllabus for each semester that will go in FENNA binder 3) Arranging to have events displayed in The Irvine when applicable. 4) Soliciting the help of active group members to help support our events through posters/flyers/emails. 5) Fill out EMS forms for events D) Treasurer— 1) Responsible for keeping track of the budget and how much money has been spent on every event 2) Write budget and keep track of event forms that must be submitted with budget every spring 3) Keep self updated about IOC and the budget point system. 4) Check out and return P-card, keep track of receipts and purchases made, and maintain a spending log. E) COSMO Representative— (*this org. may be moved under Interfaith, if so this changes) 1) Attend and take notes at every COSMO meeting. 2) Inform the group about COSMO events. 3) Communicate with the Vice-President about COSMO events, collaboration opportunities, as well as attendance of other COSMO club events. Section 2: Removal of Executive Board Member To remove an executive board member, another executive board member must propose their removal and have a valid reason for the proposal. Valid reasons include but are not limited to: excessive absences; prolonged and repeated lateness to meetings, lack of content knowledge, intentional infliction of conflict in the group: not abiding by the clubs mission statement; lack of support, help or attendance at events hosted by the club. The board member then will have an opportunity to defend themselves to the executive board. The board member will then leave and the rest of the executive board as well as one representative from the general body of the club will then debate and vote. The executive board can be given a probationary period that lasts no shorter than one semester, in the case of a severe offense, they can be immediately removed. There must be a unanimous vote by all board members as well as the representative to remove the contested executive board member. Article Five Elections Elections will be held within the last two weeks of April. Results must be in by the end of the first week in May. Elections can be carried out through a survey online or any other way the Vice-President deems appropriate. The voting will be open to all active members of FENNA. Current officers can rerun for the same position no more than thrice, and may run for other positions as many times as they wish. In order to be eligible for election to an executive board position, you must: a. be an active member of FENNA for one semester without serving on the executive board, and b. have the endorsement of one current executive board member. These elections are to be carried out every year in April even if there is only one person running for any given position. Members running for a position on the executive board must read this document and agree to fulfill the duties for the position they are running for as stated above. Article Six Amending the Constitution Only the President(s) are allowed to amend the constitution. Any officer or general body member may approach the President(s) to discuss changes they want to see, but the process of writing an amendment is the president’s responsibility. After the constitution is amended, the President must ensure that every executive board member receives a new copy of the amended constitution and is aware of specific changes. After its distribution, it can then be voted upon or discussed if any executive board member has a specific concern regarding changes. Article Four can only be amended when changes occur on campus that allows the executive board members to have more or less duties (i.e. IOC changes, COSMO changes etc.) Article Seven Anti-Discrimination There is to be no discrimination in this club. We are open to all faiths, beliefs and practices of learning or listening. Agnes Scott College values diversity and seeks to foster an environment that welcomes and supports contributions from all members of the Agnes Scott College Community. Discrimination and harassment is unacceptable on this campus, as in any; behavior that is contrary to ASC’s intellectual environment or the spirit of fellowship fundamental to our community. Discrimination and harassment may take many forms, including but not limited to: verbal insults, inappropriate humor, defacement or destruction of property, and physical intimidation. Harassment or discrimination of any person or group on the basis of race, color, nationality, origin, sex, gender identity or presentation, sexual orientation, age, size or disability is a violation of Agnes Scott College policy. No active member of this club shall violate this clause. If they do, they are to be given the chance to defend themselves and the executive board will discuss their immediate removal from the group. No member of the club should participate in harassment, direct or indirect, during any meeting of the club or executive board meeting. This includes using pagan beliefs to directly or indirectly affect another member, ex-member, or person in the Agnes Scott community negatively. If this is observed in group meetings, the member or the executive board member responsible will be called to meet with the executive board and the official removal policy will be discussed. Freedom at Agnes Adopted September, 2016 Article I The name of this organization is Freedom at Agnes. This organization will utilize the label Freedom at Agnes or F@A when announcing events. Article II Section 1; Freedom at Agnes is a student-led organization. The purpose of Freedom at Agnes is to provide undocumented students, immigrants, and descendants of immigrants support and political advocacy by providing them with resources. In addition, the organization will promote awareness on campus about the marginalization of immigrants by the dominant culture in the United States. Section 2: Objectives 1. To empower individuals marginalized by their legal citizenship status. 2. To support individuals who need resources by providing and/or connecting them with off-campus organizations. 3. To bring awareness about the social injustice that undocumented, immigrants and descendants of immigrants withstand. 4. To inform about the issues that undocumented immigrants, immigrants, and refugees face historically. 5. To inform individuals about immigration policies and laws. 6. To advocate for the creation of a scholarship for Undocumented/DACA students. Section 3: Mission Statement Freedom at Agnes is dedicated to empower, inform, and support individuals who are marginalized based on their legal citizenship. We proactively want to educate the Agnes Scott College community on the struggles that undocumented/immigrant individuals go through. In addition, to help those who are disregarded receive a voice on campus and on their communities. The organization provides their members with a safe zone and a platform for activism at large. Article III: Membership A member of Freedom at Agnes is someone passionate, dedicated, eager for knowledge, and who wants to be a leader on campus. Section 1: Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. Section 2: Student and Non-Student Members Membership is open to: A. Agnes Scott students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College students can vote and/or hold office. B. Agnes Scott Faculty and/or Staff C. Honorary members who will be voted on by the executive board. Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: Be active members, demonstrate leadership, and take initiative. Freedom at Agnes is a great organization in which to learn leadership skills. Therefore, members will be required to attend major events and can miss 2 meetings or more due to certain circumstantial reasons. Members are also required to lead at least one event. Article IV: (Offices) Students can only run for and hold office in an organization if they are in good standing based on the organization’s requirements and the Agnes Scott Honor Code. Section 1: President(s) Duties A. To fulfill the mission and objectives of Freedom at Agnes B. Call and preside over all meetings of the organization C. Appoint, oversee, and assist all Executive Board Members as needed D. To ensure a safe and inclusive environment E. Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections Section 2: Vice President(s) A. To fulfill the mission and objectives of Freedom at Agnes B. To ensure that other Executive Board Members are fulfilling Freedom at Agnes’ mission and values C. To help the President oversee and assist all the Executive Board Members D. To help the President facilitate meetings and events E. Succeed/Substitute for the President in the event of the President’s absence or removal F. Submit a detailed transition report to the incoming Vice President(s) Section 3: Secretary A. Keep a record of all meetings and minutes B. Report notices of all scheduled meeting and events to General Body C. To track attendance of each meeting or event D. Maintain an updated email list of all current members E. To maintain and archive documents and record of events of Freedom at Agnes to provide to future Freedom at Agnes Executive Board F. Submit a detailed transition report to incoming Secretary Section 4: Treasurer A. Record all the expenditures, including but not limited to, phone and photocopy charges, vendors, performers/speakers’ costs, etc. in accord with CSI policies. B. Update budget regularly and bring it to all Executive Board Meetings C. To manage and to propose a budget for events and meetings in collaboration with the President(s) and Vice-President(s) D. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information E. Store budget information in multiple forms, digital and hard copy F. Submit a detailed report to incoming Treasurer Section 5: Public Relations A. To propose a way to promote each event B. To create and maintain a Facebook page and other social media platforms C. To create marketing materials: flyers, logos, posters, designs, etc. D. To consult the President(s) and/or Vice President(s) with permission to use a specific design Section 6: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to: 1. Fulfillment of the agreed upon Advisor/Organization Contract 2. Meeting with the organization's Executive Board at times agreed upon in their Advisor/Organization Contract 3. Reviewing the yearly-allocated budget to plan for events, etc. 4. Signing all required paperwork 5. Advising the organizations on issues of risk management and leadership 6. Reviewing Agnes Scott College’s Handbook with the organization to know all College policies and procedures Article V: Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the spring semester and will be set by the Center for Student Involvement (CSI). B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position. C. Any current Junior or Senior with at least one year on Executive Board experience is eligible to be elected President. D. All nominees must write and present (publicly or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out. E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of the members. F. Runoff elections may be called as necessary by the Executive Board and Advisor. G. New officers take office at the last meeting of the spring semester and remain in office until the next election. H. If a position remains unfilled after the election process, the President or the next highest position will host an emergency election to fill the vacancies. 1. Emergency elections will take place early fall semester. 2. All general body members must be notified of the vacancies and have a opportunity to run for the positions, if they are eligible to run for office. Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party,” shall meet with the Executive Board member in question to ascertain the situation. B. The President(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the member’s willingness to remain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board. a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. B. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle; all other officers will be nominated by the organization’s members. Section 3: Time of Elections (Mandatory guidelines followed by all registered student organizations) A. Elections shall take place during Spring Elections, set by the Center for Student Involvement. B. Emergency elections are held in early fall. Article VI: Meeting (mandatory) Section 1: Organization Meetings A. The Executive Board shall meet weekly and before each general body meeting B. General body meetings shall be held every other week and at least twice monthly Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings B. The President(s), with the approval of the Executive Board, may call additional meetings Article VII: Amendments Section 1: The constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the general body meeting; the President or next highest position will act as a tie-breaker. Section 2: Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it. Section 3: An amendment must be approved by the organization Advisor before final ratification. Revised April 24, 2018 BYLAWS of Gamma Eta CHAPTER Adopted: 12February2002 Revised: 19February2002 29 October 2003 20 November 2004 7 March 2007 28 October 2007 10 December 2009 15 February2009 12 October 2010 15 November 2012 14April 2013 21April 2013 11 November 2014 23 March 2017 11April 2017 Amended: 13 September 2002 7 March 2007 27 November 2007 12 October 2010 15 November 2012 14 April 2013 ARTICLEI – NAME The name of this chapter shall be the Gamma Eta Chapter of Sigma Alpha Iota, located at Agnes Scott College in Decatur, GA. ARTICLEII – GENERAL PROVISIONS Section 1. General Policies andProcedures.AnyFraternityprocedures or obligations, either chapter or individual, which are not specificallydefined in these Bylaws, shall be handled in accordance with established procedures as prescribed inappropriate Fraternitypublications. Section 2. Abbreviations.The followingabbreviations shall be used as appropriate throughout these bylaws: CPM – Chapter Procedures Manual GPA– Grade Point Average ASC-Agnes Scott College NH-National Headquarters SAI-Sigma Alpha Iota MIT-Member In Training VPM-Vice President of Membership VPR-Vice President of Ritual ARTICLEIII – MEMBERSHIP Section 1. EligibilityRequirements for Student Membership. (NOTE: These criteria have been set by the National Executive Board and may not be altered in any way.) A. Membershipis open toany woman student who has completed at least one semester of study at ASC. B. AProspective Member-in-Training must have a sincere interest in music andbe willing to uphold the ideals ofSigma Alpha Iota. C. AProspective Member-in-Training must have completed or be currently enrolledin one or more courses in music. D. The minimum, overall cumulative grade point average required for membership is 2.5. Section 2. Title IX Status andStatement Against Discrimination.Sigma Alpha Iota isa Title IX exempt organization. Sigma Alpha Iota does not discriminate against women students on the basis of race, color, national origin, religion, creed, political belief, disability, age, marital status, veteran status, or sexual orientation. Section 3. Exception toActive Membership.Amember maybecome locallyinactive for one semester. A. Amember must submit a written request for inactive status at the beginning of the semester for approval. B. Reasons for inactive status shall include,but no be limited tostudent teaching awayfrom campus; studyabroad; internship; financial issues; medical issues; familyissues; class conflicts; work inflicts. C. Other extenuatingcircumstances will be considered as they arise. D. While inactive a member isresponsible for national dues, but local dues are waived. E. An inactive member may not vote, may not hold office, may not serve on committees or serve as a committee chairman, ay not be a sponsor for a Member-in-Training, may not participate in Ritual ceremonies, and is not eligible for fraternity or chapter honors and awards. F. All inactive members are encouraged to attend chapter musicales, ritual ceremonies, ad other designated public events as an audience member when possible. Section 4. Financial Obligations ofMembership. A. All members must pay annual dues in a timely manner in order tobe ingood financial standing. B. Members who have not met theirfinancial obligations in full bythe end ofthe year will be considered a member not-in-good-standing and will be reported toNational Headquarters as delinquent. Section 5. VotingPrivileges ofMembership. A. Only members ingood standing are privileged tovote on chapter business. B. To be in good standing, a member must: 1. Payall dues andfees in full bythe set due date. 2. Attendall chapter meetings and events, unless excused. 3. Maintain a minimum GPA required by local school regulations for active participation in extra-curricular activities. Section 6. Alumnae Member Status. Members are granted alumnae status upon graduation or termination of studies and are encouraged to affiliate with a local alumnae chapter and join the Sigma Alpha Iota AlumnaeAssociation. ARTICLEIV – MEMBER-IN-TRAINING Section 1. Invitations toMembership.After all membership eligibility criteria are met,invitations to membership are issued upon a two-thirds affirmative vote of the chapter inaccordance with the CPM. Section 2. Sponsors.EachMember-in-Training will be assigned a sponsor. A. Service as asponsor shall be voluntary. B. Sponsors shall be assigned or chosen as follows: 1. The President will assign sponsors toMembers-in-Trainingbased u[on the preferences of the members. 2. Ifthere are more Members-in-Training than available sponsors, then sponsors can serve multiple Members-in-Training. C. Sponsors are responsible for assisting andadvisingthe Members-in-Training, ensuringthat theyfulfill the requirements for initiation into the Fraternity and preparingthem to meet the responsibilities and expectations of membership. Section 3. Requirements for Initiation.In order to be initiatedinto the Fraternity, a Member-in-Training must: A. Payall fees infull by the set due date. B. Demonstrate her musical abilitybyparticipatingin a membership concert. This participation requirement may be fulfilled by a performance as a soloist, as a member of anensemble, or, ifnot a musical performer, by a demonstration ofher interest in and knowledge of music. C. Pass the National MembershipExamination. D. Fulfill the requirements ofthe Member-in-Trainingprogram. Section 4. Fees. A. The Member-in-Trainingfee must be paidinfull at the time of the PledgingCeremony. This fee is not refundable. B. The initiation fee, whichincludes the life leasehold of an official member Badge, must be paid in full at the time of the National Membership Examination. Section 5. StatementAgainst Hazing.Sigma Alpha Iota condemns the hazing ofprospective initiates, and the Gamma Eta Chapter will neither conduct nor participate inhazing activities of anykind. ARTICLEV – OFFICERS Section 1. ElectedOfficers.The elected officers of the chapter shall be: President; Vice President, Membership; Vice President, Ritual; Corresponding Secretary; Recording Secretary; Treasurer; Sergeant-at-Arms; and Editor. The requirements for these offices are: A. President-The office ofpresident requires a person withleadershipqualities, energy, organizational skills and patience. B. VPM-The vice president, membershippresides at chapter meetings in the absence of the president. The position ofVPM requires a person who is well-organized and is in charge of the MITS. C. VPR-The office ofVPR requires a person who loves the Ritual ofSAI andher attitude towards the presentation of the Ritual and has a compassionate attitude towards the presentation of Ritual. D. CorrespondingSecretary-The position ofCorrespondingSecretary requires a person tobe well-organized and capable of writes thank you notes when appropriate, sends out invitations and checks the Gamma Eta mail box. . E. RecordingSecretary-This officer ofRecordingSecretary requires a person who is well-organized, can record minutes for meetings and can record absences. F. Treasurer-The position of treasurer requires a person who iscomplex anddetailed.Aperson who is good at keeping financial records and is entrusted with managing other people’s money. G. Sergeant-at-Arms-The position ofSergeant-at-Arms requires a person whoknows her chapter’s bylaws thoroughly and knows or is willing to learn about parliamentaryprocedure. H. Editor-The position ofEditor requires a person who iswell-organized, isresponsible for publishing the chapter yearbook directory as well as being connected to her community. Section 2. Duties ofOfficers.Duties of officers are as listedin the CPM. Section 3. Term Length ofOffices.The term of office begins with the installation of officers in March but no later thanApril 15 and ends when the new officers are installed in Marchbut no later thanApril 15 ofthe next year inaccordance with the CPM. Section 4. Vacancies in Office.Vacancies inoffice will be filledin accordance withthe procedures outlined in the CPM. ARTICLEVI -NOMINATIONS AND ELECTIONS Section 1. Qualifications for Election. To be elected tooffice a member must: A. Be current in the payment of dues and fees. B. Attend all chapter meetings and events, unless excused. C. Maintain the minimum GPA required by local school regulations for active participation in extra-curricular activities and to hold office. D. To be elected as President, it is recommended to be a risingjunior or senior and have served as an officer for atleast one full term. To be elected to any other office, a member must be in good standing as defined in Article III, Section 6B. Section 2. NominatingCommittee.Anominating committee of3 members shall be electedbythe chapter inaccordance with the CPM. Section 3. Nominations.Nominations will be conductedin accordance with the procedures outlinedin the CPM. Section 4. Elections.Elections will be conductedin accordance with the procedures outlinedin the CPM. ARTICLEVII -EXECUTIVE BOARD Section 1. Membership.The executive boardshall be composedofallelectedchapterofficers. Section 2. Responsibilities.Duties of the executive board are as outlinedinthe CPM. Section 3. Meetings.The executive board shall meet before eachFormal Business Meeting andis to meet five times each year with the advisory committee in accordance with the CPM. Section 4. Quorum. Quorum shall be designated as two-thirds of the chapter’sexecutive board membership. ARTICLEVIII – MEETINGS Section 1. Chapter Meetings.Chapter meetings are business meetings that are held at regulartimes. A. Formal business meetings shall take place at least once each month and shall include ritual.Appropriate business attire is required. B. Informal chapter meetings shall take place on weeks when there isno formal business meeting. C. Quorum shall be designated as two-thirds ofthe chapter’sactive membership. Section 2. Special Meetings.Special meetings are meetings ofthe entire chapter heldfor emergency purposes, for business that could not be planned for inadvance but must be transacted before the next scheduled meeting. A. The President or any member ofthe advisory committee can call a special meeting. B. Circumstances for calling a special meeting are those that immediately and/or drastically affect the entire chapter. These are judged upon a case-by-case basis. C. Notification of a special meetingis made via email or byphone. Members are required to respond in a timely manner. ARTICLEIX – COMMITTEES Section 1. StandingCommittees.Standing committees are ongoing committees whichhave continuing responsibilities throughout the year. A. Standing committees of the chapter shall include,but not be limited to: Service Committee, Programs Committee, Fundraising Committee, Social Committee, Membership Committee, FraternityEducation Committee andAwards Committee. B. Each standing committee shall be formedbythe President. C. Each committee chair shall be elected through the same process as chapter officers. Exceptions are the chairs ofthe Fundraising, Membership, and Ritual committees, which shall be chaired by the Treasurer, Vice President, Membership andVice President, Ritual, respectively. D. Committees are composed of at least 3members, including the chairbut not including the President. Committee membership is voluntary. E. Duties of the committees are as listedin the CPM. F. The terms of committee match those ofthe chapter officers. Section 2. Special Committees.Special committees maybe createdby the chapter as needed tofunction until completion of a specified assignment. These committees include, but are not limited to, Bylaws, Nominating, and Honors Committees. Section 3. Ex-OfficioCommittee Membership.The President shall serve as an ex-officio member on all committees except for the Nominating Committee. ARTICLE X – CHAPTER ADVISORS/ADVISORYCOMMITTEE Section 1. Composition.An advisory committee of three members shall be formed in accordance with the CPM. If unable to forman advisorycommittee, the chapter will select an advisor in accordance with the CPM. Section 2. Meetings. The advisory committee shall meet at least once each semester by itself and with the executive board bi-monthly beginning with the first month of the academic year in accordance with the CPM. Section 3. Responsibilities. Responsibilities and duties of advisors are as outlined in the CPM. ARTICLE XI -HONORS AND AWARDS Section 1. Honors Committee. The chapter will form an Honors Committee of three members in January in accordance with the CPM. Duties of the Honors Committee shall be as outlined in the CPM. Section 2. National Honors andAwards. The Chapter may present National Honors andAwards in accordance with the National Bylaws and the CPM. Section 3. Local Honors andAwards. The Gamma Eta Chapter makes the following local awards that have been approved by the province officer and do not resemble national awards in name and form, in accordance with the CPM. ARTICLE XII-PARLIAMENTARYAUTHORITY The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the chapter in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the chapter mayadopt. ARTICLEXIII -AMENDMENTOFBYLAWS Amendments to these Bylaws maybe proposed in writing at any regular meeting and voted upon at the next regular meeting.Atwo-thirds vote is required. 2017 Collegiate Chapter Bylaws Template UpdatedApril 2017 CHAPTER ADDENDA ADDENDUM A – MEETING ATTENDANCE Section 1. Notification of Meeting Absences. Members are expected to attend all chapter meetings. Notification of an absence of tardiness must be made in writing to the President and Recording Secretary at least 24 hours before the start of a meeting. Section 2. Tardiness. A member is considered tardy five minutes after the start of a meeting. Section 3. Excused Absences, Excused absence and tardiness are allowed for the following reasons: A. Illness B. Academic conflicts. C. Work conflicts D. Athletic events for athletes. E. Other reason if approved by the President and Recording Secretary Section 4. Unexcused Absences. An absence or tardy is considered unexcused when the absence occurs without proper warning or reason Section 5. Emergencies. Emergency tardiness and absence will be handled on a case-by-case basis. It is recommended to notify any chapter member as soon as possible in the case of an emergency tardy or absence. ADDENDUM B – EVENT SERVICE DUTIES Section 1. Duties. The service committee assigns members to serve at music department performances. These service roles include, but are not limited to: door guards, stage managers, and page turners. A. Door guards shall: a. Keep audience members out of the performance space until they are allowed to enter, both prior to the start of the performance and in between pieces and sets. b. Distribute event programs B. Stage managers shall: a. Review the event program prior to the event to determine what is needed for each performer and piece. b. Make necessary stage changes in between performers and pieces during an event. These changes include, but are not limited to: moving chairs, moving stands on and off stage, opening and closing of piano(s), and page turning c. Ensure that the backstage area is quiet and that all doors to the performance space are shut during performances unless asked otherwise. C. Page turners shall: a. Aid accompanists in turning pages during a performance b. Communicate with performers and accompanist at least one week prior to an event to prepare and familiarize with the music Section 2. Attire. Appropriate business attire consistent with formal chapter meetings is required to serve at events. It is recommended, especially for stage managers, to wear comfortable shoes with soft soles and to avoid loud jewelry. Section 3. Attendance. Members shall arrive no later than 30 minutes before a performance begins. A. Proper communication and preparations shall be made well in advance with the department if early arrival is not possible. B. If a member is unable to serve at an event, it is the member’s responsibility to find a replacement. Constitution Planned Parenthood Generation Action at Agnes Scott College ARTICLE I: Name Planned Parenthood Generation Action at Agnes Scott College is the of.cial name of this organization. ARTICLE II: PurposeMission Statement: Planned Parenthood Generation Action aims to educate a new generation ofyoung adults about sex education, sexual health, and sexual justice. Purpose: Planned Parenthood Generation Action at Agnes Scott College exists to educate theuniversity community about reproductive health and rights; to translate increased awareness ofpro-choice activism on campus; and to serve as a coalition partner to state, national, andinternational reproductive rights efforts. Planned Parenthood Generation Action at Agnes Scott College believes in the fundamental rightof every individual to manage his or her fertility. Planned Parenthood Generation Action at Agnes Scott College supports full access to comprehensive reproductive and complementary health care services in settings that preserve and protect the essential privacy and rights ofeach individual; advocates public policies that guarantee these rights and ensure access tosuch services; and supports access to medically accurate educational programs that enhanceunderstanding of human sexuality. ARTICLE III: MembershipSection 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender,creed, color. religion, nationality, sexual orientation, or ability. Section 2: Student and Non-Student Members Planned Parenthood Generation Action at Agnes Scott College is open to all students, faculty,administrators, and staff of Agnes Scott College. General membership is open to undergraduateand graduate students currently enrolled in at least four semester hours at Agnes Scott College. Only general members can vote and hold of.ce. Associate membership shall be composed of faculty and staff of Agnes Scott College. Students enrolled in less than four semester hours should be assigned associate membership. Associate members cannot hold of.ce, and do not have voting privileges. There will be no maximum number of members. Section 3: Obligations and Expectations of General MembershipAny person may be considered a member by registering with an of.cer and by attending at least75% of all meetings during a semester. Members can be removed from the roster for failing tomeet this requirement without giving suf.cient justi.cation for absences. Members must be in good academic standing with a minimum 2.0 cumulative GPA. Serious Honor Code infractions will be managed on a case-by-case basis by the Of.cers. ARTICLE IV: Of.ces Students can only run for and hold of.ce in an organization if they are in good academic standing based on the organization’s requirements and the Agnes Scott Honor Code. Section 1: President’s Duties The President calls and presides over all meetings of the organization. They see that allelections are announced and held as prescribed by the Constitution, and they appoint, oversee,and assist all committees and Executive Board Members as needed. They submit a detailedtransition report to all the incoming Presidents and conduct a transitional meeting to all incomingExecutive Board Members. They also take on the responsibility of serving as the primary af.liate liaisons as well as the liaison between the organization and the advisor. Section 2: Vice-President’s Duties The Vice President serves as the Inter-Organizational Council Representative, attending allmeetings. They preside over all meetings in the event of the unavailability of the President andsucceed the President in the case of their absence of removal. They collect and submit allorganizational to IOC as relates to the Allocation Points system and submit a detailedtransitional report to any incoming Vice President. They also act as a liaison between thecampus, the organization, the advisor, and the af.liate. Section 3: Secretary’s DutiesThe Secretary keeps a record of all meetings and makes minute available to the campus community. They announce meetings to General Members. They take attendance at each eventand track member participation in committees, meetings, and events and maintain an updatedroster and mailing list. They submit a detailed transitional report to any incoming secretary andsend mailed correspondence to others off-campus and check the mailbox. Section 4: Treasurer’s Duties The treasurer keeps track of all expenditures and updates the budget regularly, bringing it toexecutive board meetings. They personally communicate with all Executive chairs regardingtheir individual expenditures and other budgetary information and propose any budget changes in congruence with the President and Vice President. They submit a detailed transitional report to any incoming treasurer. Section 5: Publicity Chair’s DutiesThe publicity chair is in charge of advertising meetings and events on campus and in thecommunity. They submit a detailed transitional report to any incoming Publicity Chair. Section 6: Advisor A full-time Agnes Scott College faculty or staff member will serve as an advisor to theorganization and is chosen by the Executive Board. The duties of the Advisor include ful.llment of the Advisor/Organization Contract, meeting with the Executive Board as described in theContract, reviewing the yearly-allocated budget, signing all required paperwork, advising theorganization on issues of risk management and leadership, and reviewing the Agnes ScottCollege Handbook with the organization. ARTICLE V: Election and Removals Section 1: Executive Board The elections for of.cers in the forthcoming year will take place in the spring semester no later than and will be set by the Center for Student Engagement. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an ExecutiveBoard position. All nominees must write and present a brief statement of their quali.cations for the Executive Board position and their platform before ballots are sent out. All of.cers must be elected by a majority vote of all members with a required quorum existing of at least half of themembers. New of.cers take of.ce at the last meeting of the spring semester and remain inof.ce until the next election. If a position remains un.lled after the elections process, thePresident or the next highest position will host an emergency election to .ll the vacancies early in the fall semester. All general members will be noti.ed of the emergency election and their ability to run. Section 2: ImpeachmentIn the event that one or more Executive Board members have consistently failed to attendExecutive Board meetings, ful.ll their Executive Board duties, or assist/attend organization events: A. The Advisor, a neutral party, will meet with the Executive Board member in question toascertain the situation. B. The President and Vice-President will meet with this member after they have met withthe advisor to determine this member’s willingness to remain on the Board and perform suf.ciently. C. If the Executive Board member continues to underperform, the Executive Board willvote as to their remaining a Board member. D. The Board will immediately appoint a replacement who is an active General Body member and agrees to interview with the Board. If the President is removed, the Vice-President will take their place in the interim until the next election cycle; all other of.cers will be nominated by the organization’s members. Section 3: Time of Elections Elections shall take place during Spring Elections, set by the Center for Student Engagement.Emergency Elections are held in early fall. ARTICLE VI: MeetingsSection 1: Organization MeetingsThe Executive Board shall meet weekly and before each general body meeting. General body meetings shall be held every other work and at least twice monthly. Section 2: Additional MeetingsEmergency meetings may be called to provide awareness to students who are unable to attendgeneral body meetings. The President, with the approval of the Executive Board, may calladditional meetings. ARTICLE VII: Amendments The Constitution shall be amended by an Executive Quorum and majority vote of the generalbody; the President or next-highest member will act as a tie-breaker. An Amendment which the Executive Board wishes to take on must be submitted to the members at least one week before the Board will implement it. An Amendment must be approved by the Advisor before .nal rati.cation. Health Education Resource Organization Constitution Adopted August 2016 Revised September 2016 Health Education Resource Organization makes and publishes this as the organization’s constitution, hereby revoking all other constitutions formerly made by theorganization prior to, September 1st, 2016. Throughout this Constitution, Health Education Resource Organization will be referred to as H.E.R.O. Mission Statement: H.E.R.O.members strive to be active in the campus community to promote health education in the form of inspirational, accessible programs pertinent to the contemporary college studentin all of their forms. AH.E.R.O.member values active leadership, active membership and integrity. They are open-minded, approachable, and knowledgeable in their subject areas. Article I: Name This organization shall be known as H.E.R.O., also known as the “Health Education Resource Organization.” The members of this organization shall be known as H.E.R.O. members. Article II: Purpose H.E.R.O.is an organization devoted to peer education and community service; striving to be the primary health student organization on the Agnes Scott College campus.The education is principally focused on the holistic mental, sexual,nutritional and general health of the peers of the members of H.E.R.O., including programs such as: alcohol awareness, breast cancer, HIV/AIDS, disease, nutrition, and sexual health awareness. Article III: Membership Membership is open to any Agnes Scottstudent who wishes tobe a part of the organization. H.E.R.O. will follow the anti-discriminatory policy of Agnes ScottCollege, which is printed in the Student Handbook and is described below. Section I: H.E.R.O. will follow the anti -discriminatory policy of Agnes Scott College, which reads: Agnes Scott College values diversity and seeks to foster an environment that welcomes and supports contributions from all members of the Agnes Scott College community. Discrimination or harassment is unacceptable on this campus. Such behavior is contrary t o our intellectual environment and the spirit of fellowship fundamental to or community. Discrimination or harassment may take many forms, including, but not limited to, verbal insults, inappropriate humor, defacement or destruction of property and 1 physical intimidation. It may be directed at any one of our distinctive human differences.All members ofour community are diminished by these acts. Harassment or discrimination of any person or group of persons on the basis of race, color, national origin, religion, sex, sexual orientation, age or handicap is a violation of Agnes Scott College policy. Persons determined to have engaged in unacceptable behavior, such as activity which substantially threatens or interferes with another person’s academic efforts, property, employment or participation in the life of the college or creates a hostile or demeaning atmosphere, will be subject to promptdisciplinary action. Section II: Requirements To become a H.E.R.O. member one has to fill out the required H.E.R.O. application. The Executive Board also withholds the right to have an interest meeting or hold group interviews. To remain an active member, one is required to take basic training, which is held every fall and spring. A prospective member may attend the fall and spring retreats in order to meet this training. A member must also partake in at least one program in the fall semester, two programs in the spring semester (one must be Sexstravag anza), be a part of at least one committee, and participate in at least one community service project per academic year. A H.E.R.O. member must also lead by example. They must attend weekly meetings to remain an active member in the organization. If the member is not upholding H.E.R.O.’s policies and duties, the elected Executive Board has the right to take the necessary action to warn, discipline, suspend or remove the member from the organization. Article IV: Meetings Meetings will be held weekly. Memb ers are expected to attend all meetings. Section I: Meeting Attendance Members of H.E.R.O. are allowed 3 unexcused absences per semester. Once a member has more than 3 unexcused absences, they are required to meet with the Executive Board who will decide on their membership status. Meetings will be held every Wednesday evening at 7:30pm. Section II: A. Members who are late without informing an Executive Board member will receive one point. It they accumulate three points, it counts as one absence. B. When a me mber does not inform the Executive Board before an absence occurs, it is considered unexcused. C. An absence is considered excused when a member notifies the Executive Board prior to the meeting time with a legitimate reason (i.e. family emergency or illness) . 2 The disciplinary action regarding absences will be at the discretion of the Executive Board. Article V: Elections Section I: Election Guidelines Elections will take place in the spring semester, following the Center for Student Involvement schedule. The election procedure will commence with the nomination of officers. Officers can either be nominated by members or can self -nominate. The nominees will be given times to accept or decline nominations after which elections will begin. A nominee is expecte d to give a statement to the organization should they accept the nomination for the Executive Board. All general body members of H.E.R.O. must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for of fice. All members of H.E.R.O. are encouraged to vote in the elections, except for those members who will not be returning to Agnes Scott the following semester. If a position remains unfilled after the elections process, the President will host an emergen cy election to fill the vacancies. Emergency elections will be held during the beginning of the fall semester. Section II: Election Procedure Elections will occur in this manner: Nominees will have the option to choose no more than two positions that they want to run for and elections will take place according to the Center of Student Engagement schedule. Section III: Elected Term New officers take office at the last meeting of the spring semester and remain in office until the next election. Section IV: Procedure Changes and Replacement of Executive Board The President of H.E.R.O. reserves the right to change this election procedure if needed, and they reserve the right to replace an executive member should a member resign. Section V: Electio ns within the Guidelines of the Student Government Association All elections that take place in H.E.R.O. will remain within the election rules and guidelines established by the Student Government Association (SGA) of Agnes Scott College. Article VI: Pos itions and Duties Executive Board members are held to a higher standard. Members of the H.E.R.O. Executive Board must attend weekly meetings to prepare for the upcoming events and 3 meetings of the week. Meetings will be held every Wednesday evening before regularly scheduled general body meetings from 7:00pm-7:30pm. Section I: Advisor or Co -Advisors A full -time Agnes Scott College faculty or staff member will serve as an advisor(s) to the organization. The Executive Board will choose the Advisor(s). The Ad visor should meet with the organizations’ Executive Board at the agreed upon times. The Advisor should review any yearly -allocated budget with the Executive Board. The Advisor should sign all required paperwork and advice on issues of risk management and l eadership. The advisor should review Agnes Scott College’s Handbook with the organization to know all College policies and procedures. Section II: President or Co -President The President or Co -President will call and preside over all H.E.R.O. members duri ng meetings. The President(s) will meet every month with the advisor(s) to discuss the plans for the organization. The President(s) will represent the organization for events, proposals, and in other situations that call for representation, unless directed otherwise by the group. The President(s) will delegate tasks and oversee all programs organized by H.E.R.O. The President(s) will also act as the historian and keep organized records of past events. They will reserve the right to call for a constitutional review, change the election process, and resign in an orderly manner should the situation arise. They must also have been a member of the organization for at least one year prior to being elected. Section III: Vice President The Vice President will presi de over meetings and represent H.E.R.O. in the absence of the President. They will also assist the President in overseeing all programs organized by H.E.R.O. The Vice President is expected to attend all meetings regarding financing and the allocation of fi nances for organizations. They will also attend IOC meetings for/with the President. They will report information back to the President if the President cannot attend. They are also responsible to making the reservations for programs through the EMS servic e by Agnes Scott College, whenever the President is unable to do so. The Vice President must be a member of H.E.R.O. for at least one year prior to being elected. Section IV: Secretary The Secretary will be responsible for recording and distributing the m inutes of the weekly meetings via email. They will coordinate volunteering for events and make community service opportunities known to the group. The Secretary will be in charge of keeping track of members’ attendance. They will distribute all minutes and sign -ups for programs at the weekly meetings or via email. The Secretary must be a member of H.E.R.O. member for at least one year prior to being elected. Section V: Treasurer 4 The Treasurer will monitor any funding received from the SGA and pay all debts incurred by H.E.R.O.They will organize the budget for the following academic year with the help of other executive board members. They will requisition forms according to the rules setforth by the allocation committee. The Treasurer will be in charge of requesting the P-card from the Center ofStudent Engagement with enoughtime in advance to any programs H.E.R.O. will be organizing. They will always keep an updated record andinvoice of the organization’s expenses for the year. The Treasurer mustbe a member of H.E.R.O.for at leastone year prior to being elected. Section VI: Chairs and Sub -Committees The Executive Board reserves the right to create committees and chair posit ions where they see fit. Participation in at least one committee is mandatory for all H.E.R.O. members. Committees include: Decorations Committee, Social Media Committee, Toilet Training Committee, Sextravaganza Committee, and Pancake Jam Committee. These are not Executive Board positions. Members can be a part of more than one committee if permitted by an executive board member and executive board members will oversee all committees. Article VII: Amendments Section I: The Constitution shall be amended b y the Executive Board and agreed upon by a majority vote of General Body members. Section II: If an Executive Board member wants to remove or add an Amendment, they must present it to the Board at least two weeks before the Board decides whether or not to adopt it. Section III: An amendment must be approved by the organization Advisor(s) before fi nal ratification. Revised on September 13th , 2016 by Tyra Turner, H.E.R.O. President 2016 -2017 Tassia Drame, H.E.R.O. Vice -President 2016 -2017 Stormee Johnson, H.E.R.O. Secretary 2016 -2017 Joanna Risby, H.E.R.O. Treasurer 2016 -2017 5 Adopted August, 2016 Revised August, 2016 Article I (Name) The name of this chapter of HerCampus Media will be HerCampus at Agnes Scott. Article II (Purpose) Section 1: The purpose of HerCampus at Agnes Scott is to connect students of the college through relatable online content. The organization will produce frequent online content which will cover topics such as style, beauty, health, lifestyle, career, pop-culture, news, and LGBTQ+, as well as provide resources for career development for both members and readers of HerCampus. Section 2: We aim to expand the media presence at Agnes Scott by maintaining a strong online platform and visual presence on-campus. This will be done by maintaining the online blog and organizing occasional on-campus events and programs. Section 3: It is our mission to uphold the standards of HerCampus media through our writing, public relations, and social media presence. We intend to engage the community of Agnes Scott through online media and to provide our readers with relatable information and resources. Article III (Membership) Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. Section 2: Student and Non-Student members Membership is open to: A. All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office B. Agnes Scott College faculty and/or staff C. Honorary members; Alumnae, and others as voted on by the Executive Board There will be no maximum number of members Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: A. Join by indicating interest and signing a New Member Contract. B. Maintain a 2.5 GPA to remain in good academic standing. C. Carry out responsibilities and submit content regularly and punctually D. Attend all meetings -in the case of anticipated absence, co-correspondents must be notified E. Participate in the planning and carrying out of programs and events throughout the year F. Abide by all HerCampus Media LLC policies Article IV (Offices) Students can only run for, and hold office in an organization if they are in good standing based on the organization’s requirements and the Agnes Scott Honor Code Section 1: President(s) Duties A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed D. Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor F. Supervise the Events, Publicity, and Social Media teams G. Submit the My Campus Weekly Report each week Section 2: Editor-in-Chief/ Vice President A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings B. Preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event if the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership numbers, community service hours, event attendance etc. G. Submit a detailed transition report to incoming Vice-President H. Add any other pertinent requirements for your organization Vice-President Section 5: Senior Editor A. Assists the Editor-in-Chief (EIC) with editing, managing, and uploading B. Works with the EIC to create an editorial calendar and compile writer’s ideas for approval by the EIC C. Reminds writers of deadlines Section 6: Events, Marketing, and Publicity Director A. Plans and publicizes events B. Seeks venues and sponsors (if applicable) and determines giveaways C. Works to publicize events Section 7: Social Media Director A. Develops a strategy in updating the Twitter, Instagram, and Facebook accounts three times a week B. Manages the social media calendar Section 8: Treasurer A. Records all expenditures, including but not limited to vendors, performer/speaker costs, supplies, etc. B. Update budget regularly and bring to Exec. Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital and hard copy E. Propose budget changes in congruence with the President(s) and Vice President F. Submit a detailed transition report to incoming Treasurer Section 9: Advisor A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization A. The Advisor(s) shall be chosen by the Executive Board B. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract b. Meeting with the organization's Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures g. Add or augment any requirements you want your Advisor to have Article V Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position (optional) C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected President (except in cases of special nomination of member by the Executive Board) (optional) a. Requirements apply to both candidates for a Co-Presidency D. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members (optional) E. Runoff elections may be called as necessary by the Executive Board and Advisor (optional) F. New officers take office at the last meeting of the Spring semester and remain in office until the next election G. If a position remains unfilled after the elections process, the President or the next highest position will host an emergency election to fill the vacancies H. Emergency elections will take place early fall semester a. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle; all other officers will be nominated by the organization’s members. Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Student Engagement B. Emergency Elections are held in early fall Article VI Meetings (mandatory) Section 1: Organization Meetings A. The Executive Board shall meet weekly and before each general body meeting B. General body meetings shall be held every other week and at least twice monthly C. Meetings will be held on Tuesdays at 7:30 p.m. (General Body) and 6:30 p.m. (Executive Board) Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings B. The President(s), with the approval of the Executive Board, may call additional meetings C. Add or adjust required meeting times you want your organization to have Article VII Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the general body; the President or next highest position will act as a tie-breaker. Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it Section 3: An amendment must be approved by the organization Advisor before final ratification Hillel at Agnes Scott Constitution Adopted: October 2013 Revised: April 2017 Article I Name of Organization: Hillel, Agnes Scott College’s Jewish Student Association. Article II Statement of Purpose: To provide a welcoming Jewish community for the purposes of uniting Jewish and non-Jewish students and sharing Jewish experiences and culture with Agnes Scott College. Article III: Membership Section 1: All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, disability, or political beliefs. Section 2: A shared interest in Judaism is the only requirement for membership, regardless of faith. Section 3: Obligations and expectations of General Body Members include active participation by attending general body meetings and events, as well as helping to organize and assist with events on campus. Members should represent Hillel professionally on campus. Article IV: Officers and Executive Board There are five possible executive board positions: President, Vice President, Secretary/ COSMO Representative, Treasurer/IOC Representative, and Programming Chair. The positions of President and Vice President must be filled by separate individuals. The remaining positions do not need to be filled; however, the duties and responsibilities must still be performed. These positions may be shared or combined between members as the organization deems necessary. Section 1: President’s Duties 1. Call and preside over all meetings of the organization 2. See that all elections are announced and held prescribed by the constitution 3. Appoint, oversee, and assist all committees and Executive Board Members as needed 4. Submit a detailed report to the incoming President in addition to conducting a transitional meeting for all incoming Executive Board Members after elections 5. Serve as a liaison between the organization and its advisor Section 2: Vice President 1. Preside over all meetings in the event of the unavailability of the President 2. Succeed the President in the event of the President’s extended absence or removal 3. Act as another advisor to all committees appointed by the President 4. Prepare all necessary duties as prescribed by the President 5. Submit a detailed report to incoming Vice President Section 3: Secretary/ COSMO Representative 1. Keep a record of the procedures of all meetings and to make minutes available to the campus community through Google Drive or through another accessible source 2. Send out notices of all called/ scheduled meetings to the General Body 3. Take attendance at each meeting and event. Record attendance on Google Drive 4. Track members’ participation in committees, meetings, and events 5. Maintain an updated mailing and emailing list of all current members 6. Work with the Programming Chair to correspond with others off-campus for collaboration 7. Submit a detailed report to incoming Secretary 8. Attend all COSMO meetings and report to President and Vice President Section 4: Treasurer/ IOC Representative 1. Keep copies of receipts on Google Drive. Record all expenditures on an Excel spreadsheet made accessible to the rest of the Executive Board Members 2. Keep a hard copy of budget 3. Update budget regularly and bring to all Executive Board meetings 4. Communicate with Executive Board regarding their expenditures and budgetary information 5. Propose budget changes in congruence with the President and Vice President 6. Submit a detailed report to incoming Treasurer 7. Attend all IOC meetings 8. Collect and submit all organizational information to IOC as it relates to the Allocation Points system . Assist in preparation of annual budget Section 5: Programming Chair 1. Establish relationships on and off-campus for collaboration 2. Work with the treasurer to ensure adequate funds for all programs 3. Communicate ideas and plans with other Executive Board Members 4. Submit a detailed report for incoming Programming Chair 5. Recruit and manage Programming Committee Article V: Elections and Removals Section 1: Executive Board 1. The elections for officers for the forthcoming year will take place in the Spring semester and will be set by the Center for Student Engagement. 2. New officers will move into their positions at the last meeting of the Spring semester and remain in office until the next election. 3. Emergency elections for vacancies unfilled by the primary election will take place early in the fall semester, as held by the Hillel President. . If vacancies appear during the semester, emergency elections will be held as soon as possible, as needed, by the Hillel President. . All general body members must be notified of the vacancies and have an opportunity to run for the positions. . All members have the right to vote and are eligible to run for an executive board position. Section 2: Impeachment In the event that it is found that one or more Executive Board Members have consistently failed to attend Executive Board Meetings, fulfill their Executive Board duties, or assist/attend organization events: 1. The advisor considered to be a neutral party shall meet with the Executive Board Member in question to ascertain the situation 2. The President and Vice President will meet with this Executive Board Member after they have met with the advisor to determine the member’s willingness to remain on the Board and perform sufficiently. 3. If the Executive Board Member continues to underperform, the Executive Board shall vote whether that member should remain on the Board . The Board will immediately appoint a replacement who is an active General Body Member and agrees to an interview session with the Executive Board. 4. If the President resigns or is removed, the Vice President will take their place in the interim until the next election cycle. 5. In the event that an Executive Board Member other than the President resigns or is removed, the open position will be filled by nomination of the organization’s members Section 3: Advisor 1. Hillel’s main advisor is Kristian Contreras in the Center for Diversity and Inclusion with appropriate replacement for extended absences. 2. Hillel’s supporting advisor is Dr. Yael Manes, a faculty/staff member. 3. A full-time Agnes Scott faculty or staff member will serve as an advisor to the organization 4. The advisor shall be chosen by the Executive Board 5. Duties of the advisor include but are not limited to: . Meeting with the organization’s Executive Board . Reviewing the yearly allocated budget to plan events . Signing all required paperwork . Advising the organization on issues of risk management and leadership . Review Agnes Scott College’s handbook with the organization to know all College policies and procedures . Provide Executive Board with the list of incoming Jewish students to the college as soon as that information is available Article V1: Meetings 1. The Executive Board shall meet twice a month and before each meeting/event 2. General Body meetings shall be held every month that we do not host an event Article V11: Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board Members in attendance at a meeting) and a majority vote of General Body Members Section 2: An Amendment which an Executive Board wishes to take on must be submitted to the members at least one week before the Board plans to implement it Section 3: An Amendment must be approved by the advisor before final ratification Adopted March, 2016 Revised October, 2016 Article I Name Ignite Article II Purpose To create space for poets to share their truths and change their communities through spoken word. Section 1: We believe that people’s truth are important and should be heard, and so we seek to hold space for all people. Section 2: To send a team to CUPSI every year to represent Agnes Scott College Section 3: To create a space that is both brave and accountable Section 4: To create space for anyone to grow in their performance and writing skills Article III Membership Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. (Mandatory clause used by all Registered Student Organizations) Section 2: Student and Nonstudent members Membership is open to: A. All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office B. Agnes Scott College faculty and/or staff C. Honorary members; Alumnae, and others as voted on by the Executive Board D. Students who currently enrolled in an undergraduate program There will be no maximum number of members Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: sign-up and agree to be apart of a brave space as a member of the community. Article IV (Offices) Students can only run for, and hold office in an organization if they are in good standing based on the organization’s requirements and the Agnes Scott Honor Code (Mandatory to have 4 executive board positions defined in the organization’s constitution). Section 1: President(s) Duties A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed D. Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor Section 2: Vice-President(s) A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings B. Preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event if the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership numbers, community service hours, event attendance etc. G. Submit a detailed transition report to incoming Vice-President Section 3: Secretary A. Keep a record of the procedures of all meetings and to make minutes available to the campus community B. Send out notices of all called/scheduled meetings to the General Body C. Take attendance at each meeting or event D. Track members participation in committees, meetings and events E. Maintain an updated mailing and email list of all current members F. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons G. Submit a detailed transition report to incoming Secretary Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital and hard copy E. Proposed budget changes in congruence with the President(s) and Vice-President F. Submit a detailed transition report to incoming Treasurer ___ Section 5: Advisor (mandatory) A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract (Mandatory guideline followed by all Student Organizations) b. Meeting with the organizations Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Article V Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Leadership and Service (mandatory) B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position (optional) C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected President (except in cases of special nomination of member by the Executive Board) (optional) a. Requirements apply to both candidates for a Co-Presidency D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out (optional) E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members (optional) F. Runoff elections may be called as necessary by the Executive Board and Advisor (optional) G. New officers take office at the last meeting of the Spring semester and remain in office until the next election (mandatory) H. If a position remains unfilled after the elections process, the President or the next highest position will host an emergency election to fill the vacancies (mandatory) a. Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office 13 Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle; all other officers will be nominated by the organization’s members. ___ Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Leadership and Service. B. Emergency Elections are held at the beginning of the fall semester. Article VI Meetings Section 1: Organization Meetings A. The Executive Board shall meet weekly B. There will not be any general body meetings C. Events take place the 1st, 2nd, & 4th Tuesday of every month Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings B. The President(s), with the approval of the Executive Board, may call additional meetings C. Add or adjust required meeting times you want your organization to have Article VII Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the general body; the President or next highest position will act as a tie-breaker. Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it Section 3: An amendment must be approved by the organization Advisor before final ratification Interfaith Council Constitution Agnes Scott College Spring 2010 Advisor: Chaplain Kate Colussy-Estes I.Name The name of this organization will be the Interfaith Council. II. Mission Statement The Interfaith Council aims to build religious pluralism on campus. The council promotes dialogue and action among members of different religious and cultural backgrounds. The council builds community by providing a safe space for students of different beliefs to have open and honest dialogue and to deepen relationships. We strive to provide opportunities for the campus to consider the ways that religious and spiritual life is relevant to the campus and can enhance the communal and intellectual life of the college. The council aims to educate the campus about the diverse traditions of the Agnes Scott community and to promote understanding. We advocate for students to the administration. Our overarching goal is to promote religious and spiritual understanding, dialogue, community service, and expression on campus. III. Membership and attendance The Interfaith Council is open to all members of the Agnes Scott community of all religious, spiritual, and philosophical backgrounds or none at all. We strive to have all student religious organizations represented on the council. We recognize and honor that everyone has a unique perspective on faith and thus we respect diversity. Everyone is welcome. We will have weekly meetings and other events. IV. Officers We have co-presidents, a secretary, a treasurer, and a public relations chair. The officer duties are as follows: The co-president will: • Facilitate meetings • Call meetings and set agendas • Communicate with club advisors • Coordinate the executive board and officer activities The secretary will • Maintain Interfaith Council e-mail list • Communicate with members about upcoming meetings and outings • Take minutes of meetings The treasurer will • Manage the group’s budget • Communicate with other officers about club money available for outings and supplies • Keep track of expenditures • Serve as IOC representative The public relations chair will • Advertise council events to the campus community • Communicate with other clubs and organizations on campus to co­sponsor events and maintain relations V. Elections Elections will be held the first week of every November. The secretary will coordinate the process. All members including current officers will be eligible for election. VI. Amending the constitution Officers of the club may propose constitutional amendments. These amendments will be voted on by the council and will be passed by a 2/3 vote. International Student Association Constitution Article 1: Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. Article 2: Purpose The purpose of this organization shall be: Section 1: Through personal yet intellectual discussions and communal hours, aim to engage its members in community building and shared knowledge. Section 2: engage in projects each semester that promote cultural awareness to the campus. Section 3: carry out service projects that impact international students as well as the Agnes Scott community Article 3: Membership Section 1: Student and Non-Student Members Membership is open to: A. ALL Agnes Scott College students B. Agnes Scott College faculty and staff C. Honorary members: Alumni and others as voted upon by the Executive Board Section 2: Obligations and Expectations of General Members It shall be the duties of members to: A. Attend at least half of all scheduled programs, including general body meetings and events, during the entire school year to remain in good standing. Article 4: Organization Section 1: President(s) It shall be the duties of the president(s) to: A. Call and preside over all meetings of the organization, including supervision of horizontal leadership of meetings B. Lead and facilitate discussion of the Exec Board meetings C. See that all elections are announced and held as prescribed by the constitution D. Appoint, oversee and assist all committees and Executive Board Members as needed E. Come up with a list of yearly events . Delegate each officer with tasks . Oversee the completion of each task . Be the main contact person for ISA events F. Ensure that written correspondence is established with incoming First-year students. G. Submit a detailed report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board members after elections H. Serve as a liaison(s) between the organization and its advisor . Meet with the ISA advisor on a regular basis for updates and feedback I. Represent the organization at the Leadership Retreat Section 2: Vice President It shall be the duty of the vice president to: A. Preside over all meetings in the event of the unavailabity of the president(s) B. Succeed the President in the event of the President’s extended absence or removal C. Act as another advisor to all committees appointed by the President(s) D. Prepare all necessary duties as prescribed by the President(s) . To create a list of logistical and organizational tasks needed to be implemented for every ISA event . In case the task can not be completed for whatever reason, attempt to find a replacement party E. Submit a detailed report to incoming Vice-President F. Serve as IOC Liaison, attending all meetings . To notify the president(s) of their absence at either IOC meetings at least ONE week prior to the meeting in question so arrangements for a replacement representative can be made G. Collect and submit all organizational information to IOC as it relates to the Allocation Points system . This information includes but is not limited to membership numbers, community service hours and event attendance Section 3: Secretary It shall be the duty of the secretary to: A. To commit and to be fully invested in the organizational aspect of ISA B. Keep a record of the procedures of all meetings and to make these minutes available to the campus community . To create and to manage timeline for the ISA events (preferably online, so each Exec board member is able to view, comment, and utilize the timeline tool) . To document each meeting to track given agendas and meeting outcomes C. Send out notices of all called meeting and events every week for every meeting D. Take attendance at each meeting to ascertain the good standing of members E. Make a member sign-up sheet available to all events F. Track members participation in committees, meetings and events G. Maintain an updated mailing and email list of current members H. Submit a detailed report to the incoming secretary I. To communicate closely and frequently with the members of the Exec Board in order to ensure tight communication and healthy team spirit Section 4: Treasurer/ Cosmo Chair It shall be the duty of the treasurer to: A. Record all ookstore, phone, and copy charges, vendors and performer/speaker costs, and other expenditures B. Bring an updated budget to ALL Executive Board Meetings C. Personally communicate with all Executive Chairs periodically regarding their individual expenditure and other budgetary concerns D. Store budget info on two disks and in hard copy form E. Pay any bills accrued by the group F. Request P-cards from the Center for Student Involvement G. Propose budget changes with the guidance of the President(s) and Vice-President H. Serve as COSMO Liaison, attending all meetings a. To notify the president(s) of their absence at either COSMO meetings at least ONE week prior to the meeting in question so arrangements for a replacement representative can be made I. Work with other organizations to establish ties for collaboration J. Submit a detailed report to the incoming Treasurer Section 5: Digital Aid It shall be the duty of the Digital Aid to: A. To have knowledge of technology needed to create flyers, posters, and edit photos B. Attend every ISA event and photograph events C. Collaborate tightly with President, for approval of flyers or posters for the event Section 6: Expulsion of Underperforming Executive Board Members In the event it is found that one or more Executive Board members has consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice President will meet with this Executive member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently C. If the Executive member continues to under-perform, the Executive Board shall vote whether that Executive shall remain on the Board a. The Board will immediately appoint a replacement, who is a General Body member of good standing and agrees to an interview session with the Executive Board. Section 7: Members Quitting In the event that an executive board member quits in the middle of the semester: A. An emergency election in which candidates submit their applications for the newly vacant position and the general body votes on the best candidate Section 2: Advisor(s) The advisor shall: A. Be chosen by the membership, or by Executive Board request B. Help with organizing events when necessary C. Help with outreach to international students D. Guide leadership development of executive board and mediate when necessary E. Attend an executive board meeting or club event at least once a month Article VI: Elections Section 1: Officers A. Any rising sophomore, junior or senior is eligible to run for an Executive Board position. B. Any rising junior, or rising senior in good standing and with at least one year of Executive Board experience is eligible to be elected President a. These requirements apply to BOTH candidates for a Co-Presidency b. Rising sophomores, juniors, and seniors may run for every other executive board position c. ALL nominees must write and present—publicly or electronically—a brief statement of their qualifications for Executive Board leadership and their “platform—defined as one’s intentions for their position and the organization once elected—before ballots are sent out. C. All officers must be elected by a majority vote of all members Section 2: Time of Elections A. Elections shall take place during Spring Elections, typically before IOC and COSMO requests new Executive Board members and final budgets. B. If there is an election tie, it shall be either up to the President to make a decision between the two candidates or between the executive members (not including a candidate who is also an executive board member) to decide between the candidates Article VII: Meetings Section 1: Organization of Meetings A. The executive board shall meet weekly and the general body shall meet bi-weekly Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend meetings (day Students, student Athletes, etc.) B. The President(s) with the approval of the Executive Board may call additional meetings Article VIII: Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of executive board members in attendance at a meeting) and majority vote of general body members with consistent meeting attendance and community service participation. Section 2: An amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board takes action on it Section 3: Amendment must be approved by the Advisor before final ratification Adopted March 2017 Article I Name The name of the recreational/sports/leisure student organization is the Intramural Council (IM Council). Article II Purpose The Intramural Council (IM Council) shall serve as a liaison between Intramural participants and the Assistant Director for Recreation and Intramurals to generate participant involvement in all aspects of the Intramural program. It will work to promote and guide the IM program; implement policies, procedures and services; to review and evaluate rules and regulations of all intramural activities and sports; and to maintain the safety of programming. The Intramural Council shall serve the student body in all aspects of Intramurals and Recreation for the best interest of the entirety of the students. The Intramural Council shall treat and represent every student with fairness. The Intramural Council is to help secure support for the needs of the students throughout their intramural experience and in turn reflect these needs to the College Administration. The IM Council will recommend the kinds and types of recreational programs offered to students; assist in marketing the program to students and recruiting student participation and request funding for the activities of the program if it becomes necessary. Article III Membership Any Agnes Scott student wanting to be on the IM Council is welcome to attend meetings and be a member. Ideally, the Council would like representation from two students from each residence hall including Avery, two students from each class year, two commuters, and a rep from ProBo, SAAC and SGA. A student on the Council may represent no more two of the constituents. All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality sexual orientation or ability. Article IV Executive Officers Students can only run for and hold office in an organization if they are in good standing based on the IM Council’s requirements and the Agnes Scott Honor Code. A. President Responsibilities: Keeping advisor current on organization activities. Supervising officers and committees. Calling general and Executive meetings. Developing meeting agendas. Setting organizational goals (short term and long term). B. Vice President Responsibilities: Work alongside the President on similar tasks and on a regular basis. When President is unavailable, the Vice President will then take charge of all the President’s responsibilities. Attend the IOC meetings for the IM Council. C. Treasurer Responsibilities: Developing and maintaining organization budget. Maintaining records of organization spending. Create the budget request for allocations. D. Secretary Responsibilities: Taking and distributing meeting minutes. Maintaining lists of organization members and meeting attendance. E. Executive Officers will serve a one year period starting after being elected in the spring as designated by CSI. Executive Officers will have a transition training meeting with the year’s previous Executive Officers before the spring semester is completed. Past Executive Officers will make themselves available for any assistance needed by the new Executive Officers. F. Executive Officer vacancies are filled in order of the following: President, Vice President, and Treasurer/Secretary. If an open spot is still available, there will be a traditional election for those who want to apply for the position. Executive Officers who resign must give a three week notice to the Executive Officers to ensure the position is filled efficiently. G. Executive Officer meetings will be held on an as needed basis. The President will call the meetings after deciding whether or not it is necessary to do so. The Intramural Council Advisor is considered an Executive Officer and will attend all meetings. Decisions will be made by the Executive Officers and Members as a whole, and then presented to the Advisor for further proceedings if needed. Article IV: Advisor The Advisor will be the Assistant Director for Recreation and Intramurals. The Advisor shall assist the President with setting meeting agendas, attend all meetings, and administer end of the year elections. The Advisor must fulfill the mandatory Advisor Contract. Article V: Meetings A. The IM Council will hold one general meeting per month with the dates and times advertised in the Irvine and on the IM Facebook page. The President, Vice President, Treasurer, Secretary, or Advisor has the authority to call a meeting. B. Meeting agendas will be set by the President with input from Executive Officers and members. Executive Officers and members must inform President of their issues that are needed in the agenda one day before meeting is held or the issue will be postponed until next regular meeting. C. Emergency meetings will only be called by the President. If another Executive Officer or a member believes an emergency meeting is necessary, they shall inform the President and the President will decide whether or not the meeting is necessary. Executive Officers and members will be notified of an emergency meeting via phone. D. Attendance will be taken at every meeting by the Secretary and absences will be recorded in the minutes. Attendance is mandatory, for all meetings, for Executive Officers. Article VI: Elections A. Elections shall take place annually in the month of March or April dependent on the College Academic Schedule (Spring Break). The term of the Executive Officers shall correspond with the academic year. The period following elections in the Spring Semester shall be used to facilitate the transition process. B.Candidates are nominated by current Executive Officers or members and submitted to Intramural Council Advisor before the nomination due date. C. Voting is conducted by a secret ballet and tallied by the Intramural Council Advisor. All members are permitted to vote in an election. Exception: candidates cannot vote for a position in which they are also running for. All Executive Officers and half of the Intramural Council members must be present in order for a candidate to be elected. Article VII: Amendments The constitution shall be amended by the Executive Quorum and a majority vote of the general membership. The President will vote in case of a tie. Amendments must be submitted electronically at least one week before the vote. Amendments must be approved by the Advisor before ratification. CONSTITUTION OF THE ASC Latinas UNIDAS: A Sisterhood of the Americas (Formerly known as Hispanic Awareness Society) Adopted Month, Year Revised: September, 2015 Article I—Name Section 1: The name of this organization shall be the ASC Latinas UNIDAS: A Sisterhood of the Americas Article II—Purpose Section 1: The purpose of Latinas UNIDAS is to educate the campus and the metropolitan area about issues pertinent to the Latino community as well as to preserve and promote, with non-bias, the cultural history, traditions, and customs of Latinos, Hispanics, and indigenous people of Latin America. Latinas UNIDAS is meant to foster a sense of sisterhood where members of all backgrounds and orientations can be dedicated to embracing the meaning of being a woman of color, a woman of race, a woman of culture, and a woman of love and Latina beauty. Article III—Affiliations Section 1: Latinas UNIDAS is in no way affiliated with any larger nationwide organization, club, or society to promote Hispanic and Latino(a) awareness. Section 2: Latinas UNIDAS may co-sponsor cultural events with other groups and clubs from different schools, but will always be independent of them in terms of affiliation. Article IV—Membership Section 1: The membership of Latinas UNIDAS shall consist of currently enrolled Agnes Scott College students, faculty, staff, and alumnae. Section 2: Any person who subscribes to the purposes and policy of Latinas UNIDAS shall be eligible for membership in Latinas UNIDAS. Section 3: No person shall be excluded from membership in Latinas UNIDAS because of race, handicap, age, gender, color, creed, religion, political persuasion, sexual orientation, or national origin. Section 4: Membership of Latinas UNIDAS will be divided into two factions: Active Voting Members and Active Non-Voting Members. A. Active Voting Members are those who attend two Latinas UNIDAS events, perform two hours of community service, and attend three General Body meetings and those who are part of one Latinas UNIDAS committee per semester. Active Voting Members will be eligible to run for Latinas UNIDAS Executive Board positions as well as vote in any matter requiring a vote. B. Active Non-Voting members are those who attend one Latinas UNIDAS event and two General Body meetings per semester. Active Non-Voting Members are not eligible to run for Latinas UNIDAS Executive Board positions or vote in any matter requiring a vote. Article V—Officers There shall be seven officers elected by members of Latinas UNIDAS. They are listed and defined as follows: Section 1: President(s) Duties A. The President will preside at all meetings of the organization and have such usual powers of supervision and management as may pertain to the Chief Executive Officer, including being an ex officio member of all Latinas UNIDAS committees. Section 2: Vice-President Duties A. The Vice President shall take over the presidential responsibilities and duties if the President is deemed unfit or unable to fulfill their term in office. B. The Vice President will also be an ex officio of all Latinas UNIDAS committees if the president is unable to attend. C. The Vice President will oversee IOC interaction and engagement. D. The Vice President will also be responsible for filling out the Event Summary Form. Section 3: Secretary Duties A. The Secretary will keep the minutes of the Latinas UNIDAS meetings and shall be responsible for any other secretarial duties required of the position. Secretarial duties include the following a. keeping a list of members and guests attending Latinas UNIDAS meeting (including names, addresses, and telephone numbers) b. remind all members of Latinas UNIDAS General Body meetings c. Maintain a list of all committees deemed necessary to the continuing support of Latinas UNIDAS and its members (including contact information) d. Maintain a list of all Active Voting and Active Non-Voting members. e. The Secretary will also perform any other functions as may be incident to the office. Section4: Treasurer Duties A. The Treasurer will be responsible for the finances of the club, including managing, budgeting, recording, fund-raising, and distribution. B. No money shall be allotted by the Treasurer without the consent of the members of Latinas UNIDAS or its officers. C. The Treasurer will also attend the IOC meetings when the Vice President cannot attend. Section 5: Committee of Student Multicultural Organizations (COSMO) Representative Duties A. The Committee of Student Multicultural Organizations (COSMO) Representative will be responsible for being a liaison between COSMO, its affiliates, and Latinas UNIDAS. B. The COSMO Representative will be responsible for coordinating all events in conjunction with COSMO and its affiliates as well as communicating with all Executive Board members in terms of budget, volunteers, and any responsibilities to COSMO and affiliates Latinas UNIDAS may incur. Section 6: Public Relations Chair Duties A. The Public Relations Chair will send out notices via e-mail, voicemail, or flyers for upcoming Latinas UNIDAS meetings, keep in contact with other Hispanic/Latino organizations, businesses, and leaders off campus. B. The Public Relations Chair will be primarily responsible for the continual recruitment of new members. C. The Public Relations Chair will be responsible for establishing and maintaining contact with any and all Latinas UNIDAS alumnae. D. The Public Relations Chair will also perform any other functions as may be incident to the office. Section 7: Volunteer Chair Duties A. The Volunteer Chair will be responsible for contacting organizations, including charitable and non-profit organizations, in the metropolitan area and coordinating any responsibilities Latinas UNIDAS receives with said organizations. B. The Volunteer Chair will also be responsible for gathering volunteers for Latinas UNIDAS events as well as for other organizational, including those on and off campus, collaborations and service projects. Section 8: Event Planner Chair Duties A. The Event Planner Chair will be responsible for the creation, planning, and execution of events. These responsibilities include but are not limited to: planning the layout, contacting necessary outside organizations, buying or getting access to necessary supplies, etc. These events will need to be within the budget set forth by the treasurer and must correspond with the desires of the club members. Section 9: Dance Chair Duties A. The Dance Chair will be responsible for organizing and managing the dance team and its related events. Section 10: Active Voting Members who have been on Executive Board for a year are the only Active Voting Members who are eligible to run or hold Latinas UNIDAS presidential or vice presidential office. Section 11: In order to continue holding office, all members of Latinas UNIDAS Executive Board must attend four General Body meetings, perform two hours of community service, attend two events, and head at least one committee per semester. Section 12: The only Executive Board position that will hold a shared office, otherwise known as a “Co-“, is the office of President. Article VI—Elections and Removal Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the spring semester no later than and will be set by the Center for Student Engagement. B. New officers take office at the last meeting of the spring semester and remain in office until the next election C. Before a vote may move forward, there must be a quorum of Active Voting Members present. a. Quorum is defined as being the presence of no less than 2/3 of the Active Voting Member population including members of the Executive Board. D. If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies a. Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office. E. The officers of Latinas UNIDAS shall be elected by ballot and must obtain a majority vote of Active Voting Membership at the last General Body Meeting of the academic year in order to win the election. F. All members seeking an executive position will fill out a petition for the position they wish to fill. Petitions will be distributed via email two weeks prior to the election date, and will be due one week prior to the election date. G. All membership will be notified by email one week prior to elections. Said email will contain petitions for each executive position. All membership will be responsible for obtaining and reading said email before Election Day. All petitioners will be allowed to give a concise statement before elections take place. Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle. All other officers will be nominated by the organization’s members. Section 3: Faculty Advisor A. The Officers of Latinas UNIDAS shall constitute the Latinas UNIDAS Executive Board. There may be one faculty/staff advisor who shall be a Latinas UNIDAS Board member ex officio with no voting privileges. B. The Latinas UNIDAS Board will conduct business of Latinas UNIDAS C. The faculty advisor, if any, will be approved by the Latinas UNIDAS officers and members. D. The faculty advisor may attend Latinas UNIDAS Executive Board meetings and will be allowed to make recommendations concerning the operation of Latinas UNIDAS to the Latinas UNIDAS Executive Board. Section 4: Time of Elections H. The elections for officers for the forthcoming year will take place in the spring semester no later than and will be set by the Center for Student Engagement. I. Emergency elections will take place early fall semester Article VII—Meetings Section 1: Organization Meetings A. Regular meetings of Latinas UNIDAS shall be established every other Wednesday from the first General Body meeting. Latinas UNIDAS will meet at least twice a month during the academic school year. The Secretary shall notify members of the meetings by mail, telephone, or e-mail one week in advance of the meeting. B. The Executive board will meet every other Wednesday that is not a General Body meeting day. The Executive board will meet at least twice a month during the academic school year. The Secretary shall notify members of the meetings by mail, telephone, or e-mail one week in advance of the meeting. Section 2: Additional Meetings A. Special meetings may be called anytime by the President with one-week of notice by mail, telephone, or e-mail. Article VIII—Committees Section 1: The following committees and other Ad Hoc committees may be created as needed by the Executive Board: a. Fundraising Committee—to create events that may incorporate the purpose of Latinas UNIDAS, with profit-making ventures in order to further the goals of the organization. b. Outreach Committee—to greet and inform new and prospective students to Latinas UNIDAS Section 2: Latinas UNIDAS Executive Board will create committees and appoint committee chairs. Article VIIII—Amendment of the Constitution Section 1: This constitution may be amended by a quorum of Active Voting Members, including Latinas UNIDAS Executive Board, at a meeting. Suggestions for an amendment must be submitted in writing to the Latinas UNIDAS Executive Board two weeks prior to the next Executive Board meeting. Latinas UNIDAS members should receive notification of Executive Board recommended amendments one week prior to the next General Body meeting. Section 2: An amendment must be approved by the organization Advisor before final ratification LUCHSINGERS A CAPPELLA ENSEMBLE Constitution Article I: Purpose The mission of Luchsingers is to create a collaborative a cappella ensemble that performs for the Agnes Scott and Decatur communities, embracing musically and vocally talented students. Article II: Membership We hold auditions once per semester, and encourage anyone who wants to try out. After auditions current members deliberate and vote in prospective members based on who best betters our sound. Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. Article III: Offices Section 1: Co-presidential Duties A. Call and preside over all rehearsals of the organization B. Responsible for communications to group members C. Arrange set list for concerts D. Reserve rehearsal and concert spaces E. Delegate responsibilities to other members as needed F. Outside communications directed to the co-presidents G. Control social media accounts Section 2: IOC Chair A. Go to all IOC meetings and report learned material back to co-presidents/executive board Section 3: Event Promotion Chair A. Makes all banners, flyers, posters, etc. to promote concerts and events Section 4: Music Chair A. Leads warmups and helps teach music during rehearsal Section 5: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract b. Meeting with the organizations Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Help resolve any conflict within the club/club members Article IV: Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Leadership and Service B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position C. New officers take office at the last meeting of the Spring semester and remain in office until the next election a. If a position remains unfilled after the elections process, the President or the next highest position will host an emergency election to fill the vacancies i. Emergency elections will take place early fall semester ii. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Leadership and Service. B. Emergency Elections are held at the beginning of the fall semester. Article V: Meetings Section 1: Organization Meetings A. Luchsingers rehearses bi-weekly from 8:00-9:30 pm on Sundays and Wednesdays B. Additional or extended rehearsals will be necessary nearer to the concert at the end of each semester Article VI: Amendments A. The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the general body; the President or next highest position will act as a tie-breaker. B. An Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it C. An amendment must be approved by the organization Advisor before final ratification Agnes Scott College Masala SACE Fall 2016-Spring 2017 *Last updated April 13,2017 Article 1: Name The name of the club shall be “Masala SACE,” where SACE stands for South Asian Cultural Exchange. Article 2: Mission Statement The mission of our club is to promote learning and understanding of South Asian culture. The following countries’ cultures will be represented by our club: India, Nepal, Bangladesh, Pakistan, Sri Lanka, Maldives, Afghanistan, Bhutan, Burma, Laos, Thailand, Cambodia, Vietnam, Malaysia, Philippines, Indonesia, and Singapore. We will hold discussions and panels that highlight important issues and topics in the region. Article 3: Membership and Attendance The club is open to the entire student body of Agnes Scott College. Active members will attend the majority of meetings and help with events. The secretary will record attendance. All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, disability, or anything else. Article 4: The Executive Board and Officers/Chairs I. General Role The Executive Board and Officers/Chairs will serve as a form of guidance to the general body of the club and delegate tasks for events and club projects. The Executive Board will comprise of the President, Vice President, Secretary, Treasurer, and COSMO Representative. All other positions will be Officers/Chairs. On top of the mentioned roles and duties below, the chairs and executive board may take on extra roles as needed or requested by the president. II. Positions A. President 1. Will oversee all of the events the group hosts and sponsors 2. Will oversee all of the Executive Board members 3. Be responsible for aiding the other officers/chairs in their responsibilities 4. Plan deadlines/create task lists for events and club projects 5. Notify all group members of pertinent information 6. Plan agendas for meetings 7. Will register the organization in the Fall 8. Coordinates the overall success of an event by facilitating the actions taking place on the day of the event 9. Responsible for creating sign-up sheets for volunteers for an event; volunteer tasks include set-up, clean-up, food-serving, ticket selling, etc. 10. Works on event programs/schedules 11. Assists the President with contacting catering and food services for an event 12. Will work with the Charity Chair for fundraising events/aspects B. Vice President 1. Will serve as IOC (Inter-Organizational Committee) representative and attend all meetings as well as the retreat 2. Assist the President in creating task lists and timelines for planning events and club projects 3. Assist the President with any other tasks they request help with 4. Oversee the recruitment and organization of performers/speakers for events (i.e. DJs, henna artists, musicians, dancers, etc.) 5. Oversee the Bollywood/Film Chair C. Secretary 1. Record attendance at general body and Executive Board/Officer meetings 2. Record minutes of all meetings 3. Send out emails about meetings/events 4. Reserve rooms for meetings/events, dance team rehearsals, and movie nights Assist with event planning and take on other roles as needed or requested by the President. 5. Assist with event planning and take on other roles as needed or requested by the President. 6. Oversee Dance and Social Media Chairs i. Dance Chair: will record attendance, send emails, and organize the team for performances D. Treasurer 1. Maintain the organization’s budget for the academic year 2. Keep records of receipts and all transactions 3. Responsible for submitting the estimated budget to the allocation committee at the end of the academic year 4. Take inventory and keep updated records of the club’s items 5. Assist with event planning and take on other roles as needed or requested by the President. 6. Oversee Charity Chair E. COSMO Representative 1. Serve as the liaison between the club and COSMO (Coalition of Student Multicultural Organizations) 2. Attend all COSMO meetings and the retreat 3. Post pertinent information about Masala SACE on Comos’ social media 4. Communicate with the Cosmo Chair 5. Assist with event planning and take on other roles as needed or requested by the President. 6. Coordinate collaborations with the Executive Board H. Social Media Chair 1. Coordinate advertisement of the club, meetings, and events 2. Maintain the Facebook, Twitter, and Instagram accounts 3. Serve as historian (taking photos, video recording) and uploads and archives everything on Facebook 4. Creates flyers and banners for each event as needed 5. Assist with event planning and take on other roles as needed or requested by the President. I. Bollywood/Film Chair 1. Selects films for movie nights 2. Must contact production company to request rights 3. Organizes all film viewings (i.e. what is the venue? will there be snacks?) 4. Responsible for the promotion of film nights with the Social Media Chair 5. Creates music playlists for meetings and events 6. Assist with event planning and take on other roles as needed or requested by the President. J. Dance Chair 1. Responsible for the overall choreography of dance team performances, including selecting music, costumes, props, and dance steps 2. Assist with event planning and take on other roles as needed or requested by the President. Article 5: Dance Team (ASC Meherbani) I. General Role A supplemental group to the club that will perform at Masala SACE’s and other organizations’ events. Members of the dance team do not necessarily have to be general body members of Masala SACE, however it is highly recommended. The dance team should try to practice weekly in South Asian dance styles, such as Bollywood Classical, Bhangra, etc. However, the frequency of dance practices can be adjusted depending on when a major event is scheduled. Dance team is open to the public of Agnes Scott College. Article 6: Elections and Removals I. The elections for officers/exec for the forthcoming year will take place in the spring semester and will be conducted by the Center for Student Involvement. II. New officers/exec will take office at the last meeting of the spring semester and remain in office until the next election III. If a position remains unfilled after the election process, the President will host an emergency election to fill the vacancy(s) A. Emergency elections will take place early in the fall semester B. All members will be notified and have the opportunity to run, if eligible IV. Impeachment In the event it is found that any Executive Board member or Officer has consistently failed to attend Executive Board/Officer meetings, fulfill their duties, or assist/attend organization events: A. The Advisor, considered to be a neutral party,shall meet with the member in question to ascertain the situation B. The President and Vice President will meet with the member after she has met with the Advisor to determine her willingness to remain in the position and perform sufficiently C. If the member continues to underperform, the Executive Board shall vote whether that member shall remain in the position 1. The executive Board can choose to immediately appoint a replacement, who is an active general body member and agrees to interview with the Executive Board 2. If there are no eligible or interested general body members, the Executive Board will distribute the duties of the open positions appropriately V. Eligibility A. Chairs 1. All members are eligible to run for Chair positions 2. Must be an active member (attend meetings, events, etc.), verified by the Secretary. Exceptions will be made based on need and availability each year. B. Executive Board 1. Members are eligible to run for Executive positions after one year 2. Must be an active member (attend meetings, events, etc.) and have experience in a chair position 3. Secretary will oversee eligibility Article 7: Mandatory/Major Events I. Fall A. Diwali: Festival of Lights (October, Diversifest) a. Have dance performances and/or musical or other talents b. Have food catered from a South Asian restaurant c. Event will be ticketed with all profits going to a selected charity II. Spring A. Lunar New Year i. Event will be ticketed will all profits going to fundraiser of choosing should the board decide to charge for the event ii. Catered Snacks iii. Games B. Holi: Festival of Colors (March/April) i. Have colored powder, water toys, and other fun outdoor activities Article 8: Amendments I. The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members II. An Amendment, which the Executive Board wishes to take on must be submitted to the members at least one week before the Board plans to implement it III. An amendment must be approved by the organization Advisor before final ratification ASC Model United Nations Constitution Updated: September, 2016 Article I: Name . The name of the club shall be Model United Nations Article II: Purpose . The purpose of the MUN club is primarily to provide an educational experience for ASC students. The club is designed to teach members how the United Nations and the international system work . Secondly, the club aims at educating the campus community and engaging the campus community in discussion and debate about events of international proportions and the role of the United Nations. Through this, we hope to help carry out the Agnes Scott pledge to help young people on campus engage the intellectual and social challenges of their time. . Members develop a variety of skills, such as debating, comprehension of data, public speaking, conducting research, writing resolutions, following specific procedures and acquiring knowledge of current issues on the global arena. . The main goal of the club is to prepare members to compete at Model United Nations conferences at a state and national level. Students form a delegation and role-play a position assigned to them through simulations during some of the club’s meetings and at Model UN conferences. . Finally, a lesser goal of the club is to make an impact in our campus and our world by offering global service opportunities. Article III: Membership Membership Requirements: . ASC Model United Nations is open to all registered students of the college, regardless of discipline, course of study, class standing, and all students possessing interest in international issues should be considered eligible for membership in the ASC MUN club. . Members or Delegates of ASC MUN are required to attend meetings and participate in MUN events, unless excused by an executive officer or faculty advisor. . Members must be prepared to learn the Model United Nations committee system and be able to operate effectively within the committee. . Members must be willing to represent the position and view of position that may not correspond to their personal views on world issues. . Attendance to conferences is not mandatory, though it is highly encouraged. . Members chosen to be delegates at an MUN conference are required to wear professional business attire and maintain a professional degree of decorum at all times. . Qualification for going to an MUN conference will be based on meeting attendance, event participation, and dedication to the club . Currently the club has made a commitment to fund all students who want to attend regardless of background through Conference Participation: Article IV: Club Leadership Officer Positions: . President . Vice President . Fundraising Chair . Treasurer . Promotions Chair . Service Chair Section 1: President Duties . The President is the principal officer of the club. She presides over club meetings, ensures that all officers and members comply with the policies and procedures of the club, and directs all activities in cooperation with the faculty advisor. . The President is ultimately responsible for coordinating participation in all meetings and conferences. However, the president is authorized to appoint a Head Delegate to serve in her place. . Submit a detailed report to the incoming President in addition to conducting a transitional meeting for all incoming Executive Board Members after elections. Section 2: Vice President . Assists the President in performance of duties . Assumes the role of President in the absence of the President. . Serve as Inter-Organizational Council (IOC_ Representative . Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership number, community service hours, event attendance etc. . Shares most work with Secretary, Treasurer, and PR coordinator to make sure that everyone is on the same page. . Submit a detailed report to incoming Vice President Section 3: Fundraising Chair . Oversee all of the fundraising activities for the year, and will . Delegate duties for our fundraisers. . Track the volunteers for our fundraisers . Brainstorm ideas for fundraising . Fundraise at a decent rate to attend at least one, but hopefully two conferences for the year. . Engage in a search for a new donor or other methods of funding. Section 4: Treasurer . Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker cost, etc. . Update budget regularly and bring to all Executive Board meetings . Propose budget changes in congruence with the Executive Board . Submit a detailed report to the incoming Treasurer Section 5: Service Chair . Plan at least 1 service event per semester, but more if desired . Organize volunteers . Forward service opportunities to the other members if available. . Encourage member participation in service. . Choose 1 community partner for the year to consistently work with and build a relationship. . Submit a detailed report to the incoming service chair. Section 5: Promotions Chair . Responsible for advertising events and public goals of the club via email and through social media . Liaison between club and conferences, service projects, and any other organizations beyond the club . Works with other members of the exec team to tie up loose ends as the year closes and make a detailed record of the year. . Submit a detailed report to the incoming PR coordinator Article V: Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to run for President (except in cases of special nomination of member by the Executive Board) -Requirements apply to both candidates for a Co-Presidency D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members F. Runoff elections may be called as necessary by the Executive Board and Advisor G. New officers take office at the last meeting of the Spring semester and remain in office until the next election H. If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies -Emergency elections will take place early fall semester -All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor, considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain in the situation B. The President and Vice President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that ember shall remain on the board o The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the vice President will take their place in the interim until the next election cycle. All other officers will be nominated by the organization’s members Section 3: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to o Meeting with the organizations Executive Board at times agreed upon o Reviewing the yearly allocated budget to plan for events, etc o Signing all required paperwork o Advising the organization on issues of risk management and leadership o Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures o Facilitate and judge position papers for conference delegate determining Section 4: Time of Elections A. Elections shall take place during Spring Elections, set by the Center of Student Engagement B. Emergency Elections are held in early fall Article VI: Meetings Section 1: Organization Meetings A. elections shall take place during Spring Elections, set by the Center for Student Engagement B. Emergency Elections are held in early fall Section 2: Additional Meetings A. Emergency Meetings May be called to provide awareness to students who are unable to attend general body meetings B. The President with the approval of the Executive Board may call additional meetings Article VII: Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body member Section 2: An Amendment, Which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it Section 3: An amendment must be approved by the organization Advisor before final ratification. The Bylaws of Mortar Board, Inc. As amended by the Mortar Board Special National Conference, January 2014 ARTICLE I Name The name of this Society shall be Mortar Board, Incorporated. The insignia shall consist of a black mortarboard with gold edging and a tassel. The colors of the Society shall be silver and gold, signifying opportunity and achievement and the Greek initials of the motto shall be stamped on the pin: Pi Sigma Alpha. ARTICLE II Purpose Mortar Board, Inc., as an honor society, is an association of individuals selected for distinguished ability and achievement in scholarship, leadership and service, which recognizing the advantages of a national union of senior honor societies, has formed a national honor society, whose purpose shall be to facilitate cooperation among those societies, to contribute to the self-awareness of its members, to promote equal opportunities among all peoples, to emphasize the advancement of the status of women, to support the ideals of the university, to advance a spirit of scholarship, to recognize and encourage leadership, to provide service, and to establish the opportunity for a meaningful exchange of ideas as individuals and as a group. ARTICLE III Membership Membership shall consist of collegiate, alumni and honorary members. Section 1 - Collegiate Membership Membership Qualifications Section 1.1 - Members are selected by the collegiate chapters, annually according to the criteria stated in these Bylaws and Mortar Board chapter operational handbooks and guides. Section 1.2 - Qualifications for active membership shall be distinguished ability and achievement in scholarship, leadership and service, and a commitment to promote the goals and purposes of Mortar Board, Inc., hereinafter referred to as the Society. Section 1.3 - A candidate for collegiate membership must be in good standing and duly enrolled in the university or college of the selecting chapter. Section 1.4 -The candidate shall be at least in her/his junior year or the equivalent status in units or hours, depending upon the institution or the candidate’s accelerated or prolonged curriculum. The intended date for the candidate’s graduation must be no sooner than one semester or one quarter following initiation, summer school excluded. A member entering graduate work or otherwise enrolled may continue collegiate membership to complete the full year following her/his initiation. A member may continue collegiate membership until she/he has been awarded a baccalaureate degree. A member remaining on campus to earn a subsequent baccalaureate degree may continue as a collegiate member until that degree has been awarded. One no longer enrolled is not eligible to serve as a collegiate member. Section 1.5 -The scholarship requirements for collegiate membership shall be the minimum of: A) the grade point average representing the upper 35% of the junior class or; B) a straight B average, whichever is higher, on any given campus. With the annual consent of the National Office, a chapter may use a higher scholarship standard. Section 1.6 - If this scholarship requirement is not feasible on a particular campus because of the initiation of a pass/fail system, no grade system, etc., a special written request for an appropriate standard may be made to the National Office. The request shall be submitted by the chapter president and shall contain the signature of an advisor. Section 1.7 - A candidate’s cumulative average for all terms preceding the selection shall be the average used in determining initiation eligibility. All possible information concerning previous college records should be obtained for transfer students. Section 1.8 - All those students eligible shall be given the opportunity to be considered for membership. No student shall be discriminated against on the base of race, ethnic origin, creed, age, sex, affiliation, marital status, sexual orientation, physical challenge, gender expression, or any other affiliation or protected class. Membership Fees Section 1.9 a. - Membership fee. Each new member shall pay a membership fee before her/his initiation. The National Council shall review the amount of the membership fee at least once a year. The membership fee entitles the new member to serve with the chapter for one academic year and to receive a one-year subscription to the Mortar Board Forum, a membership certificate, and a membership pin, which is known as the official badge. Section 1.9 b. - Continuing collegiate member fee. A collegiate member continuing to participate with her/ his collegiate chapter after the first year shall, annually, pay a continuing collegiate member fee. The continuing collegiate member fee entitles the member to serve with the chapter for one academic year and to receive a one-year subscription to the Mortar Board Forum. The National Council shall review the amount of the continuing collegiate member fee at least once a year. Participation Section 1.10 a. - Deferral of active service. A new collegiate member may defer service with her/his collegiate chapter only if adequate justification for deferral is approved by the chapter’s leadership. The new member must still pay the membership fee before her/his class’ initiation and must commence an active year of service with the chapter within two years. Adequate justification includes, but is not limited to, study abroad, changed academic plans, and circumstances beyond the new member’s control. Section 1.10 b. - Participation. Membership in the Society requires active involvement; therefore for a collegiate member to remain in good standing in the chapter, she or he must meet the requirements for participation established by the chapter and be in good standing with the institution with which the chapter is affiliated. If a penalty of the participation policy includes dismissal, the chapter must follow the dismissal procedures outlined in these Bylaws. Section 2 - Alumni Membership Section 2.1 - An alumni member is one who, by reason of graduation from a baccalaureate degree program, or other reasons, is no longer a collegiate member. Section 2.2 - An alumni member of a local honor society, which later becomes a chapter of Mortar Board, may become an alumni member of Mortar Board at any time by notifying the National Office and submitting the required fees. Formal initiation by a collegiate chapter is optional. If formal initiation is not performed by the member’s chapter, the initiating chapter shall send the member’s information to the member’s chapter. Section 3 - Honorary Membership Section 3.1 - Honorary membership, being the highest honor given by the Society, may be conferred by a collegiate chapter or the National Council only upon a person who is not a college student, who has earned a baccalaureate degree, and who has made a distinguished contribution toward the advancement of the goals and purposes of the Society. An alumni chapter may recommend a person for honorary membership, but honorary membership may be conferred only by a collegiate chapter or the National Council. The National Council shall establish guidelines for the selection of honorary members. Section 3.2 - The chapter’s nomination(s) for honorary membership must be supported by the majority of the collegiate chapter membership. This request must be approved by the National Office prior to tapping. Section 4 - Resignation and Dismissal from Membership Section 4.1 - An individual member of the Society may resign by notifying the chapter president in writing of his/her intention to resign. The chapter president must then send written notice of the resignation to the advisor(s) and the National Office. The member will be asked to return his/her pin and certificate to the National Office and the member’s name will be stricken from the national roll. Membership fees are not refundable. Section 4.2 - An individual member of the Society may be dismissed as provided herein. Initiation of dismissal procedures must occur no later than six weeks prior to the last day of classes. Cases warranting action after this time will be decided at the discretion of the national vice president. After consultation with the chapter’s advisors and the National Office, a collegiate chapter shall have the authority to dismiss individual members pursuant to procedures as provided herein. The chapter president must then send written notice of the dismissal of a collegiate member to the advisor(s) and the National Office. The member will be asked to return his/her pin and certificate to the National Office and the member’s name shall be stricken from the national roll. Membership fees are not refundable. Section 4.3 - In all cases where a chapter wishes to dismiss a member, the following procedure should be implemented by the chapter: A) The chapter shall obtain documented evidence of the following and submit copies of the same to the National Office: 1. Chapter participation and dismissal policy as adopted by and made known to all current chapter members; 2. Accurate records of member participation; 3. Immediate personal contact of member in question, by chapter president or designated officer, with an opportunity to meet in person with the chapter executive committee prior to dismissal action; 4. A letter sent to member in question notifying of chapter’s action and the right to appeal within two weeks of receipt of this letter. Included in the letter must be the National Office’s address, to which a letter of appeal should be submitted; 5. A written statement from chapter advisors regarding the proposed dismissal. B) In instances in which a dismissed member wishes to appeal the dismissal, the following procedure shall be implemented: 1. The dismissed member shall contact the Bylaws of Mortar Board Inc., revised 2014, page 2 National Office within two weeks of the receipt of the official letter of dismissal. 2 The national vice president shall review the decision of the chapter in consultation with two other members of the National Council. 3. The decision of the national vice president shall be final and transmitted to the appellant and the collegiate chapter. ARTICLE IV National Leadership Section 1 - National Council Section 1.1 - The National Council is constituted of the officers of the Society who shall be elected as provided herein: president, president-elect, vice president, secretary-treasurer, and four members-at-large (two students and two alumni). The president of the Mortar Board National Foundation shall serve ex officio as a member of the National Council with both voice and vote. The executive director shall serve ex officio with voice but no vote. Elections Section 1.2 - Elections of National Council president-elect, vice president, secretary-treasurer and two alumni representatives at-large take place following nominations made during a Special National Conference held in odd numbered years after May 15 but before July 1. One student representative at-large is elected during the national conference each year. Section 1.3 -The standing nominations committee shall seek to identify and present a slate of qualified candidates for national leadership positions and work with the conference nominations committee to conduct elections at a conference. Qualifications will be established by the National Council. Section 1.4 - Only alumni members and honorary members are eligible for National Council president-elect, vice president, secretary-treasurer and the two alumni at-large representative positions. All collegiate members who attend conference shall be deemed eligible candidates for the student representative positions. Section 1.5 - A conference nominations committee composed of not more than eight national conference delegates shall present a slate of qualified candidates for National Council positions. The slate may include more than one candidate for each office. Additional nominations may be made from the floor for all National Council positions. All candidates for the office of student representative must attend an informational session in order to be presented by the nominations committee or nominated from the floor. Section 1.6 -Voting shall take place on a single ballot listing all offices to be elected. A candidate must receive a majority to be elected. If no candidate receives a majority, a runoff shall be held between the two candidates receiving the most votes. A candidate may run for only one office. Section 1.7 -The National Council shall fill any vacancy in a National Council position occurring between conferences. Duties Section 1.8 - Members of the National Council shall be elected for a term of two years or until their successors are duly appointed and qualified. The National President, president-elect, and student representatives shall each serve one two-year term. The vice president, secretary-treasurer, and the alumni members at large shall serve no more than two consecutive terms in any one office. Section 1.9 -The respective duties of the National Council officers are as follows: A) The National President shall preside at conference(s) and National Council meetings, sign all charters granted, appoint all committees and committee chairpersons, and perform other duties as assigned by the National Council. B) The president-elect shall perform the duties of the president in the absence or disability of the president, shall coordinate the work of the standing committees and shall perform other duties as assigned by the National Council. The president-elect shall become president immediately following his/her term or upon resignation of the president. C) The vice president shall serve as liaison to the section coordinators, approve all membership dismissals and perform other duties as assigned by the National Council. D) The secretary-treasurer shall be responsible for reviewing all financial statements and transactions, reviewing the annual budget as prepared by the executive director, maintaining accurate Minutes of each regular and special meeting of the National Council and of conference(s), ensuring investment policies are followed, and performing other duties as assigned by the National Council. E Alumni representatives and student representatives shall accurately represent their respective constituent groups and perform such duties as may be assigned by the National Council. Section 1.10 -The National Council shall meet annually at a time and place appointed by the president. Special meetings of National Council may be called by the National President or upon the written request of three members of the National Council. Section 1.11 -The National Council shall employ an executive director. Additional duties of the National Council are as follows: to govern between conferences, to ensure implementation of policies and procedures as directed by the membership, to articulate the Society’s mission and purpose and to maintain its standards, to ensure effective organizational planning and evaluation of programs and services, to endorse the budget and to maintain the fiduciary responsibilities of the corporation, to recommend expansion and disaffiliation of chapters, to grant selection exceptions, to call national conferences, to submit an annual report to the delegates, to maintain accurate minutes of all proceedings, to serve as liaisons to committees and to represent the organization as appropriate. Section 2 - Section Coordinators Section 2.1 - Chapters shall be grouped geographically into sections and assisted by section coordinators or other designated volunteers. Section 2.2 - Each section coordinator shall be a liaison between the National Council, National Office and the collegiate and alumni chapters and shall coordinate the work of chapters in their section. Section 2.3- Section coordinators shall be appointed by the National President for a two year term and shall be eligible for re-appointment. In the event a vacancy occurs during a term, a new section coordinator shall be appointed to fulfill the unexpired portion of the term and will be eligible for re-appointment at the next re-appointment date. Section 3 - Committees Section 3.1 -The National President, with the approval of National Council, shall appoint committees as needed to conduct the business of the Society on an ad hoc basis. Members of committees must be members of the Society. Section 4 - National Office Section 4.1 -The National Office shall be the headquarters of the Society. The address of the registered office of the Society is 1200 Chambers Road, Suite 201, Columbus, Ohio 43212. The registered agent of the National Office shall be the executive director. Section 4.2 -The National Office shall perform the daily functions necessary to maintain the Society in accordance with the Bylaws. The executive director shall be hired by the National Council and the Mortar Board National Foundation Fund as the chief officer of the National Office. The executive director shall hire and supervise staff. The duties of the staff shall be outlined in the job description of each National Office staff member. ARTICLE V Meetings Section 1 - Conferences Section 1.1 - Any reference to “conference(s)” within these Bylaws shall be interpreted to include either the “National Conference” or a “Special National Conference.” Section 1.2 - The only voting members of any conference, in conference committees or in business sessions, shall be the delegates from the collegiate chapters. They shall be considered the supreme governing body of the Society. Section 1.3 - All details pertaining to any conferences shall be arranged by the National Office, and the officers of the National Council shall be the officers of the conferences. Section 1.4 - Each collegiate chapter shall be represented at conferences by one delegate who shall be the president of the chapter or the designated alternate. The name of the delegate shall be sent by the chapter president to the National Office. Pending verification of voting credentials, the delegate shall have one vote on all questions, whether or not instructed by the chapter. Section 1.5 - Conference committees shall be established and assigned as needed. The National President shall appoint conference committees composed of official voting delegates, standing committee members and advisors. Each conference committee shall elect a chairperson from its voting delegate members. Section 1.6 - The delegates to conferences shall be responsible for reviewing the Bylaws. In addition, the delegates shall pass such resolutions and recommendations as shall be deemed appropriate to assist the National Council in the governance of the Society. A) Conference resolutions are effective for two years unless affirmed by succeeding conferences at the end of the resolution’s term. Resolutions are the Society’s formal statement of philosophy or its deliberate choice of action. Resolutions are looked to by the Society for organizational direction and by chapters for programming direction. B) Conference recommendations are items suggested for the Society’s leadership or chapters to consider. Section 1.7 - In the interim between conferences, the government of the Society shall be vested in the National Council. Section 2 - National Conference Section 2.1 - The “National Conference” shall be the annual meeting of the Society, and it shall be held at a time and place appointed by the National Council. Section 2.2 - The National Conference shall include the officers of the Society, section coordinators, standing committee chairpersons, delegates from each collegiate chapter, and other Mortar Board, Inc. members. Section 2.3 - The National Office may utilize the aid and advice of a Conference Advisory Board in planning for and assisting at the national conference. Section 3 - Special National Conference Mortar Board Bylaws, revised 2014, page 3 Section 3.1 - In addition to the National Conference, “Special National Conference(s)” may be held at the request of the National President, with the approval of the National Council; or the National President shall call a Special National Conference upon the written request of three fourths of the active collegiate chapters. Notice of the time, place, method and exact purpose of the meeting must be provided to all active chapters and to the national leadership a reasonable number of days in advance. Section 4 -Voting capabilities of chapters Section 4.1 - Voting privileges will be suspended for any chapter whose fees have not been paid, or if the official membership report has not been submitted to the National Office. Chapters whose voting privileges are in jeopardy shall be notified by the National Office prior to the national conference. ARTICLE VI Chapters This Society shall be composed of collegiate chapters and of alumni chapters. The organization and structure of which shall be set forth herein: Section 1 - Collegiate Chapters Section 1.1 - A collegiate chapter shall be a group of students in a college or university who shall be duly selected, tapped, and initiated as prescribed in these Bylaws. Section 1.2 - The minimum number of members in a collegiate chapter shall be 15, or 10% of the student body with junior standing, whichever is less. The maximum number of members of a collegiate chapter shall be 50 members or 1.5% of the student body with junior standing, whichever is greater. Selection Section 1.3 - A Mortar Board chapter, recognizing diversity and multiple perspectives as strengths, shall bestow honor upon individuals selected from all possible eligible candidates. Section 1.4 - Any school which is administratively a part of another may consider for membership qualified students who are engaged in academic programs in both schools. Section 1.5 - New members shall be selected by the existing chapter once a year, after the reporting of fall grades, following procedures established by the National Council as set forth in the current Mortar Board chapter operational handbooks and guides. A unanimous vote standard may not be used. Section 1.6 -The names and qualifications of candidates selected for membership and the names of continuing members and honorary members shall be reported to the National Office in accordance with the procedures established by the National Council, as set forth in the current Mortar Board chapter operational handbooks and guides. This Official Membership Report must be approved by an advisor, verifying that proper selection procedures have been followed. This report must be approved by the National Office before the announcement of new members. Section 1.7 - No member of National Council or National Office shall have veto power over the selection of a collegiate member except if the candidate fails to meet the scholarship requirement of the Society. Section 1.8 -The National Office shall verify the Official Membership Report ascertaining that each candidate meets the requirements of scholarship and intended date of graduation. The National Office may request from a chapter clarification of a candidate’s leadership and service qualities or reconsideration of a candidate. Section 1.9 - A collegiate member of the Society who transfers shall be accepted on the new campus and given Bylaws of Mortar Board Inc., revised 2014, page 4 the privileges of an active member. Tapping Section 1.10 -Tapping is the historical act of gently tapping a new member on the head with a mortarboard and is a way to publicly recognize a candidate for selection into Mortar Board. Section 1.11 -The chapter membership chairperson, with the approval of the chapter president, shall establish a schedule for tapping and initiation of new members which shall be conducted in accordance with the procedures established by the National Council. Section 1.12 - One or more current members of the chapter shall tap candidates for membership, in person unless such tapping is physically impossible. Orientation Section 1.13 - An orientation program for candidates selected for membership shall be held before initiation, emphasizing active commitment to the purposes and goals of the Society, following the format established by the National Council. Section 1.14 -The purpose of orientation is to acquaint the newly tapped members with each other, to inform them about the Society and the local chapter, and to motivate them to become active members of the Society. Specifically, orientation will include review of the purpose and history of the Society, the personal commitment of membership in the Society, the advisors’ roles, the offices and their responsibilities, the national project, chapter project(s) and the advantages of membership. More information may be found in the Mortar Board chapter operational handbooks and guides. Initiation Section 1.15 - Collegiate and honorary members must be initiated at a ceremony as outlined in the Mortar Board chapter operational handbooks and guides. Section 1.16 - Initiation shall occur no later than four weeks before the last day of classes of the school year preceding the member’s year of service. Fees Section 1.17 - Fees for membership shall be sent by each collegiate chapter to the National Office. No person tapped for Mortar Board membership may be initiated prior to payment of the membership fee to the National Office. Section 1.18 -The National Office shall not verify membership of any chapter unless all fees, dues and reports, as required by the National Council, have been submitted. The National Council shall notify chapters whose accounts are not clear and said chapters shall not be permitted to tap or initiate new members until such accounts are cleared. Section 1.19 - Each chapter may award one Coral Vanstrum Stevens Membership fee waiver. The fee waiver may be awarded to one initiate or divided among several initiates based on financial need. This allowance is to be non cumulative and is to be administered by the National Office. The recipient(s) is (are) to be selected confidentially by the chapter president and a chapter advisor. The waiver shall be marked on the Official Membership Report. National Project Section 1.20 - Mortar Board’s national project is Reading is Leading. Each chapter may develop and participate in at least one literacy program focused on reading and writing skills. Mortar Board Week Section 1.21 - Mortar Board Week will be celebrated nationally during the week in closest proximity to the founding of the Society, February 15, 1918. Mortar Board Week is an opportunity to share and promote the Ideals of the Society as well as honor those individuals and organizations that have made a significant difference in the lives of others because of their demonstration of the Ideals of the Society. Minimum Standards Section 1.22 -The following list of standards is essential for minimum chapter operations. Officers should refer to the Mortar Board chapter operational handbooks and guides for the required information and deadlines. Each chapter must: A) Select new members on the basis of distinguished ability and achievement in scholarship, leadership and service, in accordance with established procedures. B) Submit the Chapter Action Plan (CAP) on time. C) Prior to tapping, send the names and qualifications of candidates to the National Office on the Official Membership Report for verification. D) Tap new members before the end of the school year. E) Hold an orientation program prior to initiation for those tapped. F) Hold an initiation ceremony for new members. G) i. before initiation, ensure that each candidate has paid the national membership fee in full to the National Office; ii. no later than a week following initiation, pay any other member fees or chapter fees; and submit the final Official Membership Report to the National Office; and iii. on or before May 15, pay the conference fee. H) Elect new chapter officers before the end of the school year. The outgoing chapter officers in cooperation with the advisor(s) shall orient the new officers before the end of the school year. All officers are to receive, maintain and pass on a manual of pertinent information for that office. I) Hold regular and frequent meetings (a minimum of once a month during the school year). J) Establish a participation policy. K) Have at least one advisor. It is recommended that a chapter have more than one and that advisors serve for a minimum of two years to aid in continuity of chapter operations. L) Submit an annual report, including a financial report (and appropriate IRS forms, if necessary) to the National Office by the end of the school year. If a chapter’s annual income exceeds the minimum threshold set by the Internal Revenue Service, the chapter must comply with the reporting requirements and copy the National Office on all correspondence. M) Send a delegate to the conference(s). N) Develop and implement programs related to the Ideals of scholarship, leadership and service that encourage collaborations between the chapter and other student organizations, alumni, other Mortar Board chapters or the community at-large. Successful chapters will go beyond the minimum list above. The Mortar Board chapter operational handbooks and guides include recommendations for chapter development. Chapter reports, reporting deadlines for membership, chapter operations and maintenance of tax exempt status will be established by the National Council. The listing of the required reports and optional reports is published in the Mortar Board chapter operational handbooks and guides. Officers Section 1.23 - All new chapter officers shall be elected before the end of the spring term by incoming chapter members in the presence of the retiring chapter after orientation and initiation by the retiring chapter. The procedure for election shall be established by the National Council. Section 1.24 - Orientation of new advisor(s) shall be the responsibility of the chapter president and the current chapter advisors. Section 1.25 - The Officer Address Information Report shall be submitted to the National Office on or before June 1. Section 1.26 - Chapter officers shall consist of a president, a vice president, a secretary, a treasurer, a director of communications, an historian, a membership chairperson and an alumni chairperson. The duties of each chapter officer shall be as follows: A) The president shall call all meetings and preside over them, vote upon the selection of new members, vote upon all other matters in case of a tie, vote upon requests, be responsible for chapter orientation, ensure officer training, and appoint all committees. The president shall send required chapter reports to the National Office. If necessary, the president may appoint a designated alternate to serve as the conference delegate. The president shall hold no other chapter office. B) The vice president shall preside and perform the duties of the office of the president in the case of the absence or disability of the president. C) The secretary shall keep the Minutes of each meeting and conduct the necessary correspondence. The secretary shall notify new members of their selection and shall notify all members and advisors of each meeting. D) The treasurer shall have charge of all finances, collect fees, pay bills and submit a report to the chapter on a regular basis, as determined by the chapter. The treasurer shall be responsible for the chapter financial report, submit any forms required by the Internal Revenue Service, if necessary, and make an annual report to the National Office. E) The director of communications shall be responsible for chapter publicity and shall act as correspondent to the Mortar Board Forum. As such, the director of communications shall be responsible for submitting a minimum of one contribution per academic year. F) The chapter historian shall compile and maintain a chapter history and update the chapter’s file in the national archives. G) The chapter membership chairperson shall be responsible for organizing and implementing the selection, tapping and initiation of new members. H) The alumni chairperson shall act as liaison with area and chapter alumni and shall establish and maintain a mailing list of chapter alumni for both local and National Office records. Officer Dismissal Section 1.27 - After consultation with the chapter’s advisors and the National Office, a collegiate chapter shall have the authority to remove for cause, individual officers pursuant to procedures set forth in these Bylaws. Sufficient cause for removal may include, but is not limited to continued unexcused absences from the meetings of the chapter; not attending to assigned or elected duties of the chapter; inexcusably failing to meet financial obligations to the chapter; violating the Bylaws of the Society or the Bylaws of the chapter; violating a rule, practice, or procedure adopted by the chapter; or displaying conduct deemed contrary to the interests of the chapter. The removal of an officer shall be reported to the National Office. In all cases where a chapter wishes to remove an officer, the following procedure should be implemented by the chapter: A) The chapter shall obtain documented evidence of the following and submit copies of the same to the National Office: 1. Accurate documentation of the charge(s) against the officer; Mortar Board Bylaws, revised 2014, page 5 2. Immediate personal contact of the officer in question by another, designated officer with an opportunity to meet in person with the chapter prior to dismissal action; 3 A letter sent to the officer in question notifying of the chapter’s action and the right to appeal within two weeks of receipt of said letter. Included in this letter must be the National Office’s address to which a letter of appeal should be submitted; and a written statement from the chapter advisor regarding the proposed removal. B) A two-thirds affirmative vote of no less than 51% of the chapter is required to remove an officer. An advisor must be present at the meeting where this vote is taken. C) In instances in which the removed officer wishes to appeal the removal, the following procedure shall be implemented: 1. The removed officer shall contact the National Office within two weeks of the receipt of the official letter of removal. 2. The national vice president shall review the decision of the chapter in consultation with two other members of the National Council. 3. The decision of the national vice president shall be final and transmitted to the appellant and the collegiate chapter. Section 1.28 - In the case of a chapter officer resignation or other vacancy, the chapter shall elect a new officer following election procedures as established by the National Council. Advisors and Administrative Liaisons Section 1.29 - Each collegiate chapter shall select at least one advisor who shall act as the administrative liaison, and be chosen from those persons who have faculty or administrative status and have an affiliation with the college or university. The administrative liaison may assist the chapter in obtaining the names of candidates eligible for membership, maintaining chapter archives, securing access to campus facilities and providing a permanent campus mailing address. Chapters are encouraged to select additional advisors. The National Council shall establish procedures for the selection of advisors and their duties. Section 1.30 - The advisors shall meet with the new chapter in the spring and assure that at least one advisor attends selection meetings, assists in the preparation of chapter programs, checks the chapter budget and promotes chapter continuity through orientation of new chapter officers. At least one advisor must be present at every regular meeting. All advisors shall certify the list of new members. Affiliation Section 1.31 - Any four-year, baccalaureate degree-granting institution which is accredited by its regional accreditation association may be considered for granting of a charter in the Society. Section 1.32 - The Bylaws of the prospective chapter shall be consistent with the Bylaws. Section 1.33 - Application procedures for the affiliation of a new chapter will be established by the National Council. Applications will be accepted by the National Office and approved by the National Council. Withdrawal and Disaffiliation Section 1.34 - A chapter may withdraw from the Society through a vote of no less than two thirds of that chapter’s collegiate members. A written notice, signed by an authorized chartering school official, and if available, an officer of the local supporting alumni chapter, must be submitted to the National Office for National Council approval. Section 1.35 - After one infraction of the above listed minimum standards, the National Council may place a chapter on probation for 12 months or until the infraction is corrected. Within this 12-month period, if either the original infraction is not corrected or any additional infractions occur, the National Council may place the chapter on an inactive list and recommend disaffiliation of the chapter at the next conference. If the chapter chooses not to select new members, the National Council shall take immediate action. Section 1.36- After having been placed on the inactive list, chapters may be disaffiliated by a two-thirds vote of the delegates attending a conference. Section 1.37 - The national president must request that the following items be returned from any withdrawn or disaffiliated chapter: Mortar Board charter and chapter roll. The group must not use the name of Mortar Board nor its insignia. No published announcement of the action is made, but an announcement is included in the national president’s Annual Report. Section 1.38 - Any withdrawn or disaffiliated school may apply for reinstatement in the same manner as any school petitioning for a new chapter. Section 2 - Alumni Chapters Section 2.1 - Five or more alumni of the Society may associate themselves as an alumni chapter. Section 2.2 - To remain active, an alumni chapter shall submit the following items annually on or before June 15 to the National Office: a list of members’ contact information, a year-end report, a financial report and the annual dues. If an alumni chapter’s annual income exceeds the minimum threshold set by the Internal Revenue Service, the chapter must comply with the reporting requirements and copy the National Office on all correspondence. ARTICLE VII Finances Section 1 - Society Funds Section 1.1 - The Society shall use its funds only to accomplish the purposes stated in these Bylaws, and no part of the Society’s funds shall inure or be distributed to the members of the Society. On dissolution of the Society all assets shall be used to discharge any obligations and the funds remaining shall be distributed to one or more duly organized not-for-profit charitable, educational, scientific or philanthropic organizations to be selected by the National Council. Section 2 - Annual Audit Section 2.1 - The National Council shall ensure that an appropriate accounting of the Society’s financial statements is made annually. Section 3 - Chapter Funds Section 3.1 - When an alumni chapter or collegiate chapter becomes inactive, any funds remaining in the alumni chapter or collegiate chapter account after local obligations have been met must be transferred to Mortar Board, Inc. in care of the National Office. If the alumni chapter or collegiate chapter is reinstated within five years, any funds previously transferred by that chapter to the Society will be returned. Section 4 - National Conference Fee Section 4.1 - The conference fee is the amount that every chapter must pay annually to support the programming of the national conference. At least six months before each national conference, the National Council shall Bylaws of Mortar Board Inc., revised 2014, page 6 determine the conference fee. Section 4.2 - Expenses for the national conference for one official delegate from each chapter shall be paid from the national treasury. Article VIII Awards and Recognition Requirements and criteria for the granting of these awards will be distributed and shared with chapters in the Mortar Board chapter operational handbooks and guides at the beginning of the chapter year. Section 1 - Chapter Awards Section 1.1 - Mortar Board recognizes the importance of the work done by each chapter to promote the Ideals of scholarship, leadership and service. Chapter awards, as identified in the Mortar Board chapter operational handbooks and guides, annually recognize these accomplishments and successes of each chapter. Section 2 -Individual Awards Section 2.1 - Individual awards, as identified in the Mortar Board chapter operational handbooks and guides, annually recognize individuals for their outstanding contributions and embodiment of the Society’s Ideals. These awards will be evaluated by a committee of no fewer than three appointed by the National President. Section 3 - Other Recognition Section 3.1 - Citations, as identified in the Mortar Board chapter operational handbooks and guides, may be given annually, by either a chapter or the National Council, to recognize individuals or entities for distinguished contributions to the Ideals of scholarship, leadership and service and shall also promote equal opportunities among all peoples while advancing the goals and purposes of the Society. A nomination by a chapter must be submitted to the National Office for approval at least four weeks prior to presentation. Article IX Exceptions In extraordinary cases, permission for exceptions, with respect to any of the above may be granted by the National Council or its designated representative. An exception petition shall be submitted to the National Office for consideration in accordance with procedures established by the National Council. Article X Supremacy Clause The Bylaws of Mortar Board, Inc. shall be the supreme law of this Society, and this Society shall be bound thereby. This supremacy clause provides that when the Bylaws are in conflict with the governing documents of any Mortar Board affiliated chapter, the Bylaws of Mortar Board, Inc. shall prevail. Article XI Parliamentary Authorities The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern the proceedings of this Society in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or any special rules of order this Society may adopt. Article XII Mortar Board Alumni Association The Mortar Board Alumni Association (MBAA) is part of Mortar Board, Inc. and supports the aims of Mortar Board, Inc. An alumni member of Mortar Board may become a member of the MBAA by payment of dues. Article XIII Amendment of Bylaws These Bylaws may be amended by a vote of two thirds, provided that advance notice has been given to delegates at least 20 days before a vote is taken. The lack of a vote constitutes an affirmative vote. A proposed amendment must be submitted to the National Office on or before October 15 to be considered during that academic year. The National Council shall refer any amendment submitted after October 15 to an appropriate committee for recommendation as to disposition in the next academic year. Mortar Board Bylaws, revised 2014, page 7 Mortar Board Privacy Policy Adopted by the National Council July 25, 2002, and by the National Foundation July 28, 2002 We respect your privacy Mortar Board, Inc. (hereinafter “Mortar Board,”“we”, or “us”) is committed to protecting its members’ privacy. Mortar Board has created this privacy policy to protect the privacy of the members and the privacy of visitors using the Mortar Board Web pages (the “Site”). What information does Mortar Board collect? We collect only the information we need to serve you and administer our business. Mortar Board does not collect information that identifies you personally (“Personal Information”) unless you voluntarily provide it to Mortar Board to enable us to provide you with requested services and information. We collect, process and use Personal Information for performing the services you request, as well as to raise revenue to establish additional fellowships for students and to support local chapters’ programs. When you agree to membership, you agree to give Mortar Board your contact information. We ask members for their full legal name, permanent home address, telephone number and email. We also collect the initiation date of the member, chapter officer designation (if applicable), gender and date of graduation from the initiating chapter. You may voluntarily contribute to the Foundation or receive a Mortar Board Fellowship and that information is recorded. If you are a delegate to the National Conference, that is recorded. If you wish to be part of the Career Network, the job title and company of employment is recorded. You also may encounter surveys and other features on the Web site that ask you to provide Mortar Board with non-personal information to help Mortar Board improve the services that we provide to you. How is my information used? Personal Information is required from you in order for you to receive certain information from Mortar Board. When you join Mortar Board, you consent to giving your non-personal and Personal Information, which may be shared with our partners (“Participating Companies.”) Participating Companies are companies that have entered into agreements with Mortar Board in return for the right to use Mortar Board’s name, insignia and access the personal information of members. Mortar Board does not sell its membership list. Mortar Board will share your Personal Information with a Participating Company unless you state in writing that you do not consent. A Participating Company may then contact you using the information that we supply. Mortar Board encourages you to consent to this because it will help ensure that the organization will be able to increase the number of fellowships and give the local Mortar Board chapters the ability to access additional funds. The information from the Demographic Survey of new members may be used to contact a member when necessary. We may, from time to time, use anonymous data and data from surveys to compile statistics for review and promotion of Mortar Board. Mortar Board may disclose personal information if required to do so by law or in the good faith belief that such action is necessary to: a) conform to the edicts of the law or comply with legal process served on Mortar Board or the Site; b) protect and defend the rights or property of Mortar Board, the Site, or the members of Mortar Board; and c) act under exigent circumstances to protect the interests of members of Mortar Board or the public. What other ways can my information be collected and used? The Site offers links to Participating Companies’Web sites. When you click on these links, you will be transferred to a Participating Company’s Web site. Mortar Board has no control over the privacy policies or information that these sites may request of you. Mortar Board is not and cannot be held responsible for the privacy practices or content of these sites. You will need to contact Participating Companies or third parties separately to unsubscribe from their services. Linking to Participating Companies may place cookies on your computer. These companies and businesses may use non-personal information (not including your name, address, email address or telephone number) about your visits to this Site and other Web sites in order to provide advertisements. We do not have access to these cookies or any information that they may contain.How is my information protected? While we cannot guarantee that loss, misuse or alteration of data will not occur, we take many precautions to prevent such events. Your Personal Information is stored in a Mortar Board secure operating environment not available to the public. Mortar Board employs encryption methods and protection via The Ohio State University secured server to protect your Personal Information. We also limit access of Personal Information to Mortar Board employees who need the Personal Information to perform their jobs at Mortar Board. Can I opt out? Mortar Board allows members to inform us via written communication what they do not wish to receive. Members who choose not to receive any notices will still remain in the database, but will not receive further information from Mortar Board or any Participating Companies. How do I update my information? Mortar Board allows you to update your information by going to the online Alumni Address Update Form or by emailing, calling or writing the National Office. What if I have a question? If you have any questions about this privacy statement, the practices of this Site, or your interaction with Mortar Board, please email the National Office at mortarboard@ mortarboard.org or call (800) 989-6266. Bylaws of Mortar Board Inc., revised 2014, page 8 Agnes Scott College Muslim Student Association Constitution Adopted: August 2012, Revised:2015 Article I Name The name of the organization shall be “Muslim Student Association” Article II Mission Statement The organization’s mission shall be to: A) Promote the awareness of Islam and Muslims within the campus community. B) Educate others about the religion and its beliefs. C) Provide a support system for Agnes Scott students interested in Islam and Muslims. D) Inform the campus community of events and happenings related to Islam and Muslims. E) Hold related events on campus for students, faculty, and staff. Article III Membership and Attendance Membership: Membership is extended to all Agnes Scott students interested in Islam. Members should be committed to participate in club activities and attend meetings. Attendance: Regular attendance of meetings is strongly encouraged of all members. Executive officers are expected to attend both planning meetings and general body meetings. Other members of the executive council should be notified of any officer absence at least twenty-four hours prior to the meeting. Anti-Discrimination Clause Agnes Scott College values diversity and seeks to foster an environment that welcomes and supports contributions from all members of the Agnes Scott College community. Discrimination and harassment is unacceptable of this campus; such behavior is contrary to our intellectual environment and the spirit of fellowship fundamental to our community. Discrimination and harassment may take many forms, including, but not limited to, verbal insults, inappropriate humor, defacement or destruction of property, and physical intimidation. Harassment or discrimination of any person or group on the basis of race, color, national origin, religion, sex, sexual orientation, age, or handicap is a violation of Agnes Scott College policy. A person determined to have engaged in unacceptable behavior, such as activities that substantially threaten or interfere with another woman’s academic efforts, property, employment, or participation in life of the College, or created a hostile or demeaning atmosphere, will be subject to prompt disciplinary action. Article IV Officers The administrative officer of MSA will be Abraham Zablocki. The administrative duties of the club will be carried out by an executive council consisting of a President, Vice-President, Secretary, Treasurer, COSMO Representative, and an IOC Representative. These positions may be shared or combined between members as the organizations deems necessary. The council will be voted on at the end of each spring semester. Committees focused on specific activities may be formed as necessity arises. The term of the executive council will last one year, with successive terms acceptable. A) Responsibilities of the President are to: a. Preside over all executive council and general body meetings. b. Prepare meeting agendas and decide on future meeting dates. c. Appoint, oversee and assist all executive board and members as needed. d. See that all elections are announced and held as prescribed by the constitution. e. Serve as a tie-breaker vote during elections. f. Meet with advisor to update him/her on the status of the organization. g. Submit a detailed transition report to the incoming President in addition to conducting a transitional meeting for all incoming Executive Board Members after elections. B) Responsibilities of the Vice-President are to: a. Aid the President and preside over meetings and events in the absence of the President. b. Supervise all constitutional revisions. c. Oversee committee planning of club activities and events. d. In the absence of the IOC representative, attend IOC meetings and take notes. e. Fill out EMS forms for upcoming events 10 days prior to the event. f. Request feedback from general members after all organization events. g. Aid the secretary in sending out minutes and/or updating social media accounts. h. Submit a detailed transition report to the incoming Vice-President. C) Responsibilities of the Secretary are to: a. Record and maintain meeting minutes and other organizational records. b. Maintain an updated emailing list of all current members. c. Send out reminders to members about meetings and events. d. Update social media accounts with reminders and advertise for events. e. Take attendance (registration) at each meeting or event. f. Submit a detailed transition report to the incoming Secretary. D) Responsibilities of the Treasurer are to: a. Maintain the club budget. b. Be responsible for timely reimbursements of funds. c. Assist in preparation of the annual budget. d. Prepare financial reports to be submitted to appropriate parties. e. Report financial situation to executive council. f. Supervise all fundraising activities. g. Collect all money due to the organization. h. Must keep inventory of all extra items available to the organization at any given time (check Prayer room). i. Submit a detailed transition report to the incoming Treasurer. E) Responsibilities of the COSMO Representative are to: a. Represent MSA at COSMO meetings and events. b. Act as a liaison between MSA and other diversity groups. F) Responsibilities of the IOC Representative are to: a. Attend all IOC meetings and events. b. Act as a liaison between MSA and other groups. E) Responsibilities of the Advisor are to: a. Fulfillment of the agreed upon Advisor/Organization Contract. b. Meeting with the organizations Executive Board at times agreed upon in their Advisor/Organization contract. c. Reviewing the yearly allocated budget to plan for events, etc. d. Signing all required paperwork. e. Advising the organization on issues of risk management and leadership. f. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures. Article V Elections and Removals A) The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement. B) New officers take office at the last meeting of the Spring semester and remain in office until the next election. C) Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position except for President. D) Any current and rising Junior or Senior with at least one year of Executive experience is eligible to be elected by President (except in cases of special nomination). E) If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies. F) Emergency elections will take place early fall semester. G) All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office. Article VI Meetings Organization Meetings A. The Executive Board shall meet weekly and before each general body meeting B. General body meetings shall be held every other week and at least twice monthly. Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings. B. The President, with the approval of the Executive Board, may call additional meetings. Other Rules and Regulations A) Primary control of the organization shall rest with its student members and be presided over by the advisor. B) It is expected that all members will abide by the Agnes Scott Honor Code. Article VII Amendments A) The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members; the President or next highest position will act as a tie-breaker. B) An Amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it C) An amendment must be approved by the organization Advisor before final ratification Organization Constitution Updated April, 2017 Article I: Chapter of the National Association for the Advancement of Colored People, NAACP Article II: The mission of our chapter is to serve the students identifying as a person of color at Agnes Scott College through self-empowerment, black excellence, professionalism, community outreach, and educational dialogues on current and past social justice issues while being inclusive to all other racial and ethnic minorities. Article III: Section 1: Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. Section 2: Student and Non-Student Members Membership is open to: A. All Agnes Scott College students whom pay the mandatory NAACP Youth & College Unit $15.00 membership due per academic year and meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office B. Agnes Scott College faculty and/or staff whom pay the mandatory NAACP Youth & College Unit $15.00 membership due per academic year C. Honorary members; Alumnae, and others as voted on by the Executive Board whom pay the mandatory NAACP Youth & College Unit $15.00 membership due per academic year Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: A. Renew chapter membership annually by submitting membership dues of $15.00 in the fall semester of each academic year (or spring semester for those choosing to join at that time period) B. Attend a minimum of three meetings and three community service events per semester Article IV: Section 1: President A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed D. Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor F. Renew and submit an updated list of executive board members to NAACP Georgia Youth & College Secretary at the beginning of the fall semester G. Create monthly newsletters containing chapter meetings, events, and updates to send to general body H. Solidify all room requisitions for meetings and events through Agnes Scott EMS I. Create Executive Board meeting agenda J. Submit membership dues and list to NAACP National Headquarters after each interest meeting K. Draft organization activities calendar during Summer and Winter break for upcoming semesters L. Attend all organization meetings and events unless previously notified to executive board Section 2: Vice President(s) A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings B. Preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event if the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Print sign in sheet for all chapter meetings and events G. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership numbers, community service hours, event attendance etc. H. Renew Agnes Scott student organization packet for IOC annually I. Submit a detailed transition report to incoming Vice-President J. Attend all organization meetings and events unless previously notified to executive board Section 3: Secretary A. Keep a record of the procedures of all meetings and to make minutes available to the campus community B. Send out notices of all called/scheduled meetings to the General Body C. Take attendance at each meeting or event; Record attendance electronically within 48 hours after event D. Track member’s participation in committees, meetings and events E. Maintain an updated mailing and email list of all current members F. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons G. Submit a detailed transition report to incoming Secretary H. Attend all organization meetings and events unless previously notified to executive board Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital and hard copy E. Propose budget changes in congruence with the President(s) and Vice-President F. Submit a detailed treasury report to NAACP Georgia Youth & College Secretary at the end of the spring semester G. Communicate with NAACP Georgia Youth & College Secretary each fall semester to discuss state and national assessment fees H. Submit a detailed transition report to incoming Treasurer I. Attend all organization meetings and events unless previously notified to executive board Section 5: Advisor A.A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract b. Meeting with the organizations Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f.. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Section 6: Chapter Chair(s) The following apply to the Education, Political Action, Criminal Justice, and Campus Action Chairs: A. Present update at beginning of each general body meeting on topic in respect to the chair position title B. Attend all organization meetings and events unless previously notified to executive board Article V: Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position C. Any current and rising Junior or Senior with at least one year Executive Board experience with Agnes Scott NAACP is eligible to be elected President or Vice President (except in cases of special nomination of member by the Executive Board) a. Requirements apply to both candidates for a Co-Presidency D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members F. Runoff elections may be called as necessary by the Executive Board and Advisor G. New officers take office at the last meeting of the Spring semester and remain in office until the next election H. If a position remains unfilled after the elections process, the President or the next highest position will host an emergency election to fill the vacancies a.Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The President(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle; all other officers will be nominated by the organization’s members. Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Student Engagement B. Emergency Elections are held in early fall Article VI: Section 1: Organization Meetings A. The Executive Board shall meet bi-weekly on every other Sunday at 7:30pm B. General body meetings shall be held every other week and at least twice monthly Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings B. The President(s), with the approval of the Executive Board, may call additional meetings Article VII: Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the general body; the President or next highest position will act as a tie-breaker. Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it Section 3: An amendment must be approved by the organization Advisor before final ratification Network of Enlightened Women Constitution Agnes Scott College Chapter Article I: Organization Name The official name of the organization shall be the Network of Enlightened Women (NeW). Article II: Purpose Section 1: The mission of the Network of Enlightened Women is to educate young women on conservative ideas, cultivate a community in which to discuss and strengthen these ideas, and embolden young women to speak out on campus and in their communities. Section 2: The Network of Enlightened Women is dedicated to fostering the education and leadership of culturally conservative university women. Section 3 We aim to expand intellectual diversity at universities by empowering conservative women to stand up for their beliefs. The Network of Enlightened Women is educating and training the next generation of conservative women leaders. Article III: Membership Section 1: Anti-Discrimination Clause All Privileges of memberships shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. Section 2: Student and Non-Student Members Membership is open to: A. All Agnes Scott College students who meet eligibility standards as stated in the Student Government Association policies. B. Any and all students and faculty of Agnes Scott College who are interested in engaging in discussions about women’s issues, cultural conservatism, and politics Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: A. Obtain official status as members of the Network of Enlightened Women by surpassing the following requirements: a. Sign-up expressing interest b. Interview process with an executive member detailing the purpose of NeW and the interviewee’s goals in participating c. Signing a Declaration of NeW to become an official member B. Maintain a GPA of 2.000 in any choice of major C. Vote on issues concerning the organization and/or optionally run for office D. Have little to no disciplinary issues while at Agnes Scott College. a. The Executive Board will congregate to discuss further disciplinary action if such issues occur. Network of Enlightened Women Constitution Agnes Scott College Chapter Article IV: Offices Students can only run for, and hold office, in an organization if they are in good standing based on the Network of Enlightened Women’s requirements and the Agnes Scott Honor Code. The organization shall have the titles of President, Vice President, Secretary, and Treasurer. Social and Recruitment Chairs are optional positions based on interest and need, however, these positions are recommended to be filled. The officers shall be selected based on written statements indicating their desire to serve as officers for the organization, and a majority vote of members of the organization. The officers shall be elected at the end of the spring semester, and shall serve one school year. Section 1: President A. Call and preside at and organize substantive and procedural matters at meetings B. Appoint, oversee, and assist all Executive Board Members as needed C. Be available to all members, to the faculty advisor, to the College, and to the community D. Be the main point of contact to NeW National E. Send Pink Perks updates to Stephanie Farmer of the national Network of Enlightened Women F. Secure a faculty advisor for the chapter, and serve as liaison between the organization and its advisor G. See that all elections are announced and held as prescribed by the Constitution H. Submit a detailed transition report to the incoming President in addition to conducting a transitional meeting for all incoming Executive Board after elections Section 2: Vice-President A. Preside over all meetings in the event of the unavailability of the President B. Aid the President administratively at meetings and officer meetings C. Succeed the President in the event if the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President E. Prepare all necessary duties as prescribed by the President F. Submit a detailed transition report to incoming Vice-President G. Keep organization up to date on university, community, and current events specific to the conservative and/or female agenda H. Present a current event or spotlight each week I. Be the second point of contact for NeW National if the President is unable to respond Section 3: Secretary A. Keep a record of procedures of all meetings and to make minutes available to the campus community B. Send out notices of all called/scheduled meetings to the General Body C. Track members’ participation in meetings and events D. Take attendance at each meeting using a computer, and give this attendance to the President and send records to Stephanie at NeW National E. Maintain an updated mailing and email list of all current members F. Send mailed correspondence, check mailboxes, and route mail to appropriate persons G. Submit a detailed report to the incoming Secretary H. Take photos at all events and meetings and send to the President Network of Enlightened Women Constitution Agnes Scott College Chapter Section 4: Treasurer A. Record all expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Lead membership and collect member dues per semester and/or year C. Update budget regularly and bring to all Executive Board meetings D. Communicate with all Executive chairs regarding their individual expenditures and other budgetary information, including expense deposits and transactions E. Store budget information in multiple forms, digital and hard copy F. Propose budget changes in congruence with the President and Vice-President G. Transact all business through a bank and/or student club fund H. Deposit all club funds and send receipts to NeW National when appropriate I. Submit a detailed transition report to incoming Treasurer Section 5: Social Chair A. Bring the women of NeW closer together through fun and engaging activities B. Plan activities that encourage NeW’s growth on campus C. Serve as NeW’s main point of contact for events and speakers D. Write event summaries (including quotes of attendees) and send them to the President E. Take the lead on planning/executing ConSERVative Section 6: Recruitment Chair A. Maintain the Chapter’s social media accounts to increase awareness of NeW and notify members of meetings and events and send links to Stephanie B. Organize advertising for events and meetings C. Lead tabling and clip boarding for Club Fairs each semester D. Design quality T-shirts, flyers, slogans and other promotional materials each semester to increase awareness and membership of NeW Section 7: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor shall be chosen by the Executive Board C. Duties of the advisor include but are not limited to: a. Fulfillment of the agreed upon Advisor/Organization Contract b. Meeting with the organization’s Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Network of Enlightened Women Constitution Agnes Scott College Chapter Article V: Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position C. Any current and rising Sophomore, Junior, or Senior with at least one year Executive Board experience is eligible to be elected President D. All nominees must write and present (publicly and electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members F. Runoff elections may be called as necessary by the Executive Board and Advisor G. New officers take office at the last meeting of the Spring semester and remain in office until the next election H. If a position remains unfilled after the election process, the President or the next highest position will host an emergency election to fill the vacancies. a. Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor, considered to be a “neutral party,” shall meet with the Executive Board member in question to ascertain the situation B. The President and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board/ D. If the President resigns or is removed, the Vice-President will take her place in the interim until the next election cycle; all other officers will be nominated by the organization’s members. Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Student Involvement B. Emergency Elections are held in early fall Network of Enlightened Women Constitution Agnes Scott College Chapter Article VI: Meetings Section 1: Oranizational Meetings A. The Executive Board shall meet weekly and before each general body meeting B. General body meetings shall be bi-monthly, and shall be determined by the officers or most the membership C. Meetings shall be announced five days prior to the meetings Section 2: Additional Meetings A. Special meetings shall be held 75% majority vote of the total membership or by the officers B. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings C. The President, with the approval of the Executive Board, may call additional meetings D. In case of updates, meetings may be organized by the President. Article VII: Quorum Quorum shall be the President, the majority of the officers, and a majority of the members. Article VIII: Referendum and Recall The meetings shall be presided over by the officers. They shall be discussions, a book club, and lunches and gatherings for fellowship. Article IX: Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the general body; the President or next highest position will act as a tie-breaker. Section 2: An Amendment, which the Executive Board wishes to enact, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it. Section 3: An Amendment must be approved by the Advisor before final ratification. Article X: Ratification This constitution shall be adopted based on review and approval of the officers, advisors, and members. The Profile Constitution Revised September 2016 Mission statement: The staff of the Profile is dedicated to creating a publication that seeks to engage, investigate, and inform the Agnes Scott College community in clear, relevant, and innovative ways. Article I The organization’s name is The Profile. Article II (Purpose) The Profile is a student-run publication and organization that investigates and reports on all Agnes Scott campus news. Students distribute The Profile throughout Agnes Scott’s campus. It is a paper monitored by students and held accountable by students. The staff of the Profile is dedicated to creating a publication that seeks to engage, investigate, and inform the Agnes Scott College community in clear, relevant, and innovative ways. The Profile intends to treat all news fairly and without favor. The content of the Profile is impartial, accurate and truthful. The Profile does not accept work that has been plagiarized and follows the guidelines of journalism ethics. The Profile reserves the right to disclose or withhold names and identities. Article III (Membership) Section I Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. Section II Membership is open to all Agnes Scott students who meet the requirements as illustrated in the SGA handbook and who demonstrate excellence in the field of journalism, photography, and design. Members will not be less than five. Section III Members are obligated to attend all Profile meetings, to communicate with the Editor(s)-in-Chief regularly, to complete request assignments each weekly on time, and to meet all the guidelines of ethical, accurate journalism at all times. Students can only run for and hold office in an organization if they are in good standing in academics and have served the Profile for at least one year. If candidates do not meet one or more of the requirements above, they must submit an appeal letter to the advisor and Editor(s)-in-chief. Article IV Section I Editor-in-Chief Duties The Editor(s)-in-Chief will be responsible for calling and adjourning all Profile meetings, managing the entire Profile team, assigning stories and projects to all members and managing the content editing team, layout team, and photojournalist team. The Editor(s) will be responsible for coordinating Profile events on campus according to the specifications in the student handbook. The Editor-in-Chief(s) can be chosen only by the previous Editor-in-Chief(s) in consultation with the advisor and must have served the Profile for at least two years as both a writer and editor. The Editor-in-Chief may serve for two years; however, they must apply to serve for the second year. The Editor-in-Chief(s) must be present at all Profile meetings and events. This person should be ready and capable to take any task others are unable to perform. The Editor-in-Chief(s) along with the managing editor will be in possession of the key to the office and will be the only editors allowed to be in the office alone. The Editor-in-Chief must keep track of all issues, advertising responsibilities, subscriptions and distributions. Section II The managing editor is responsible for helping the Editor-in-Chief(s) managing the entire team. This includes formulating assignments, teams and projects. The managing editor is required to keep a close, accurate account of the members of the Profile, their progress or regress within the organization, and their work. The managing editor is responsible for preparing weekly meetings and assisting the Editor-in-Chief(s) with all issues. The managing editor must be able to edit or write stories for The Profile. In the event of an Editor-in-Chief’s absence, the managing editor must serve as interim Editor-in-Chief. The managing editor must then appoint amn interim managing editor in consultation with the advisor. Only content editors are eligible to be chosen as managing editors. If candidates do not meet one or more of the requirements above, they must submit an appeal letter to the advisor and Editor(s)-in-chief. Section III Content editors are responsible for managing small teams of writers. Content editor are required to attend all meeting and keep track of writers. Content editors will also suggest stories for their writers and perform all the editing duties necessary for writers. Content editors can at the approval of the Editor in Chief(s), assign photojournalists to their stories. Content editors need to show adequate editing and writing skills and must have served on the Profile team for at least a semester. If candidates do not meet one or more of the requirements above, they must submit an appeal letter to the advisor and Editor(s)-in-chief. Section IV Profile writers and photojournalists are required to write at least one story per month for the Profile, attend all meetings and submit the necessary edits to keep the Profile in circulation. Writers and photojournalists must submit at least one piece of work corresponding to their desired position and submit an application in order to be considered for the Profile team. A Profile writer or photojournalist does not need any formal training with the Profile to join the team. Article V Section I Elections and Removals of Executive Board The Executive Board consists of the Editor-in-Chief, managing editor, and editors. The elections for officers for the forthcoming year will take place in the Spring semester. Any current and rising Junior or Senior with at least one year or semester Executive Board experience is eligible to be elected Editor-in-Chief. Requirements for both candidates should be met in order to earn a Co-editorship. All nominees must write a brief statement of their qualification for the Executive Board position. New Editor-in-Chief(s) take office at the last meeting of the Spring semester and remain in office until the next election. If a position remains unfilled after the elections process, the Editor-in-Chief(s) will host an emergency election in early fall semester to fill the vacancy. All general body members must be notified of the vacancies and have an opportunity to run for the position, if they are eligible to run for office. Section II Impeachment If one or more content editor or writer has consistently failed to attend meetings, fulfill their duties, or assist/attend organization events, the Editor-in-Chief(s) will meet with the member to determine whether they are able to remain on the staff. If not, the Editor-in-Chief(s) will lay her off of her duties. The Editor-in-Chief(s) will appoint the managing editor to take over the previous content editor’s duties until the next election cycle. Section III Advisor A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization. The advisor shall be chosen by the Editor-in-Chief(s). Duties of the Advisor include but are not limited to: meeting with the Editor-in-Chief(s) at times agreed upon, signing all required paperwork, advising the organization on issues of leadership, and give tips on professional journalistic practice. Advisors will also act as treasurer. Section IV Time of Elections Elections shall take place the beginning of early fall, and the beginning of early spring when low on members. Article VI Section I Writer’s and Content Editor’s meetings shall meet weekly or biweekly. The former meetings will take place in a meeting room in Alston, while the latter will meet in The Profile office. In addition to the weekly or biweekly meeting, Writers and Content Editor’s must attend monthly meetings with their column members. Article VII (Amendments) Section I The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members. Section II An Amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it. Section III An Amendment must be approved by the organization Advisor before final ratification. Article I: Name and Purpose Section I: Name The organization shall be called Programming Board (ProBo), hereafter referred to as ProBo or the Board. Section II: Purpose and Core Values A. The responsibility of Programming Board is to support the educational mission and to uphold the Student Code of Conduct of Agnes Scott College. B. Programming Board, a comprehensive programming board, has been established for the said purpose of: a. Sponsoring and coordinating educational, cultural, recreational, entertaining, and social activities for the benefit students at Agnes Scott College throughout the year. b. The betterment of the Agnes Scott community as a whole to remain responsive to student attitudes, interests, and needs. Programming Board will provide programs that reflect and respond to those interests and needs. c. Providing students with the opportunity to become involved in selecting, planning, promoting, implementing, and assessing events. d. Enriching the co-curricular experience through the leadership and involvement on the Board and in the production of events. e. Partnering with other student organizations, faculty, staff, and university departments, and the greater Agnes Scott community to provide the best possible social, academic, and cultural experiences to Agnes Scott students. C. The core values of Programming Board are: a. Teamwork: Striving to create a network of members that are tied together by communication, friendship, cooperation, and work towards the enrichment of the campus community. b. Enrichment: Striving to not only provide entertainment but to use our events as a medium for enlightenment and education. c. Accountability: Striving to efficiently and effectively manage all financial affairs, give back to the student body, promote leadership, preserve integrity, and be accountable. d. Diversity: Striving to serve all those of different lifestyles, cultures, ethnic backgrounds, etc. through an array of events focused on entertainment and education. Section III: Funding A. Members will not be expected to pay dues. B. Programming Board will receive a portion of the Students Activities Fee allocated by the Student Government Association at the discretion of the Dean of Students’ Office. Article II: Membership Section I: Non-Discrimination Policy All benefits and privileges of the Board shall be available to all members regardless of race, age, size, class, political affiliation gender expression and identity, creed, color, religion, national origin, sexual identity, and/or ability. Section II: Qualifications for Membership A. Membership of ProBo is open to full-time undergraduate students of the College B. Members including the Executive board, General Board, and Full Board members must be enrolled at the College during the term they are applying for membership. C. Members shall serve on a Programming Board committee D. Members must attend at least 80 percent of scheduled ProBo committee and Full Board events in one semester to remain as active and good standing members. E. All students pursing an elected position must be under no collegiate probation and in good academic standing. Section III: Selection of New Members A. The Membership Selection Committee shall consist of the President, Vice-President, Membership Chair, and Adviser B. The Membership Selection Committee shall fill vacancies through the year as necessary. C. The Membership Selection Committee shall select from applications submitted by the students to fill vacant positions. D. The Executive Committee can fill a vacancy if it occurs within two weeks of accepting new members. The Membership Selection Committee shall reconvene and choose members to fill vacancies based on the most recent application pool. The Executive Committee may recommend that the position(s) remain open until the next regularly scheduled interview period. Section IV: Removal of Members A. Any member may be removed from office for neglect of duties. Neglect of duties include, but is not limited to, the lack of keeping office hours, missing more than 3 meetings per semester, missing more than 80% of all Programming Board events, and missing mandatory training sessions. B. Per semesters, missing 1 meeting will result in a warning. The second meeting will result in probationary period, with the Membership Selection Committee meeting to determine if removal is necessary and deliver written notice to member within one week of making decision. In the event the President needs to be removed, the Vice-President shall function in that capacity. C. The offending member will have the chance to address the membership in defense of the charges in the meeting following warning. D. Removed members may apply for reconsideration of membership at the beginning of a new semester, it is at the discretion of the Membership Selection Committee to readmit the member, re-admittance must be a three-fourths majority vote. Section V: Full Board Member Responsibilities A. Committee members are required to attend 80% of all events under Programming Board. a. If unable to attend they must notify their respective chairperson, 24 hours prior of missing an event. B. Each committee member is required to attend the weekly Sunday Full Board meeting. a. Members shall miss no more than 3 full body meetings. b. Excused absences may be taken into consideration during membership review, but continue to count as absences. There are no exceptions the attendance rules. C. Complete all other duties as assigned by committee chairperson. D. Failure to comply with these responsibilities could result in the dismissal of membership in ProBo as detailed in Article II, Section IV. Section VI: General Board Chairperson Responsibilities A. General Board members must fulfill all responsibilities outlined in Article II, Section V. B. Must maintain a minimum of one (1) office hour per week during regular business hours (8:30 AM-4:30 PM) with no more than 1 unexcused office hour per month. C. Chairpersons must attend weekly Sunday General Board Meetings, in addition to Full Board Meetings. D. Adhere to a no substance use policy during any ProBo sponsored event. E. Meet bi-weekly with Advisor (may be done during office hour if time constraints are present). F. Participate in all trainings, retreats, and any other event deemed mandatory for chairpersons. Section VII: Executive Board Member Responsibilities A. Executive board members must fulfill all responsibilities outlined in Article II, Section V. G. Must maintain a minimum of two (2) office hours per week during regular business hours (8:30 AM-4:30 PM) with no more than 1 unexcused office hour per month. B. Must attend weekly Sunday General Board Meetings, in addition to Full Board Meetings. a. At the discretion of the president or adviser must also be able to attend other meetings deemed necessary. C. Adhere to a no substance use policy during any ProBo sponsored event. D. Meet bi-weekly with Advisor (may be done during office hour if time constraints are present). E. Participate in all trainings, retreats, and any other event deemed mandatory. Article III: Organizational Structure Section I: Composition Programming Board shall consist of an Executive Board, General Board and Full Board members. An Advisor appointed by the Dean of Students Office shall serve as an ex-officio member of ProBo. A. Executive Board: a. Shall consist of the President of Programming, Vice-President of Programming, Director of Finance, Director of Membership and Outreach, and an Advisor (as an ex-officio member). B. General Board: a. Shall consist of a designated chairperson for each committee. b. Shall also include Executive Board. C. Full Board: a. Shall consist of committee members, General Board, and Executive Board. D. The following are recommended for chairperson positions of the General Board: a. Entertainment & Music b. Enrichment c. Campus Traditions d. Festival/Concert e. Marketing & Promotions f. Collaborations E. General Board positions may be established, combined, or eliminated at the discretion of the Executive Board. Special committees or positions may be established on a temporary basis by the President when deemed necessary. Section II: Advisor A. The Programming Board Advisor shall be appointed by the Dean of Students Office. B. The advisor shall be a full-time member staff of the College. They maintain continuity, offer guidance, helps cut through red tape, serves as a sounding board, assists officers, and is an all-around resource person. C. The advisor shall advise the board of the College’s university policies and known legal issues. D. The advisor shall advise ProBo on long-range goals. E. The advisor shall have final authority over all actions requiring financial attachments. F. The advisor shall help develop leadership among ProBo members through retreats and special training. G. The advisor shall hold weekly and b-weekly meetings with the Executive Board and General Board, respectively. Article IV: Officers, Powers, and Duties Section I: Executive Board A. President of Programming 1. Fulfill all responsibilities as outlined by Article II, Section V and Article II, Section VII. 2. Serve as the primary spokesperson of Programming Board. 3. Provide leadership, vision, and oversee the direction of Programming Board. 4. Chair the Executive Board, Full Board and, General Board. Presiding over and creating agendas for meetings. 5. Call special meetings when necessary. 6. Enforce the Programming Board Constitution and By-Laws. 7. Act as the official Programming Board representative in all matters where such representation is needed, unless otherwise specified or delegated. 8. Establish relationships with other registered student organizations and College affiliates. 9. Coordinate Executive Board and Full Board Retreat and Advisor. 10. Be ultimately responsible for all operations at all Programming Board -sponsored events in conjunction with Advisor and Vice-President of Programming. 11. Support committees through attendance of meetings and programs. 12. Collect and ensure the creation and upkeep of thorough transition materials by all Programming Board Chairpersons and Executive Board members. 13. Complete other duties as assigned. B. Vice-President of Programming 1. Fulfill all responsibilities as outlined by Article II, Section V and Article II, Section VII. 2. Serve as the official SPB representative on the Agnes Scott College Vibrant Social Life Taskforce. 3. Preside over meetings in the absence of the President. 4. Assume the presidential responsibilities in the event that the elected President is unable to fulfill their responsibilities. 5. Attend monthly COSMO and IOC meetings. 6. Co-coordinate the evaluation process of the chairpersons. 7. In conjunction with assigned chairpersons update the SPB display board. 8. Support committees through attendance of meetings and programs. 9. Other duties as assigned. C. Director of Finance 1. Fulfill all responsibilities as outlined by Article II, Section V and Article II, Section VII. 2. Assume Presidency if a vacancy of both the Presidency and Vice Presidency of Programming occurs. 3. Maintain accurate budget records for all Programming Board committees. 4. Allocate programming funds to committees in conjunction with and approval of the President of Programming and ProBo adviser. 5. Keep accurate records of ProBo expenditures, which shall conform to the standard College financial record-keeping practices. 6. Manage budgetary responsibilities for program proposals. 7. Provide chairpersons with written reports of the status of each committee budget area twice a semester. 8. Track revenues and expenditures of all Programming Board accounts. 9. Coordinate and complete the allocation budget request each Spring, with approval from advisor and Programming Board President. 10. Complete other duties as assigned. D. Director of Membership and Outreach 1. Fulfill all responsibilities as outlined by Article II, Section V and Article II, Section VII. 2. Assume Presidency if a vacancy of both the Presidency and Vice Presidency of Programming or Director of Finance occurs. 3. Record minutes at all Executive, General, and Full Board meetings and make available within 2 days. 4. Keep attendance records for all Executive, General, and Full Board meetings. 5. Maintain up to date program resource files in the ProBo office. 6. Maintain all membership documents. 7. Coordinate transition process for new incoming General Board members. 8. Oversee coordination, conceptualization, and management of the recruitment of membership in ProBo. 9. Maintain interest and involvement of General Board Membership. 10. Coordinate community service events for Executive, Full, and General Boards 11. Update members of absences at weekly board meetings. 12. Complete other duties as assigned. Section II: Full Board A. Entertainment & Music Chair 1. Fulfill all responsibilities as outlined by Article II, Section V and Article II, Section VI. 2. Responsible for the conceptualization and coordination of TGIF event once (1) a month. 3. Responsible for the conceptualization and coordination of at least two (2) karaoke or coffee house events each semester. 4. Responsible for hosting Red Light Green Light Party, every year in September and Spring Bash, every year in April. 5. Responsible for hosting any “miscellaneous” events. These include but are not limited to: magicians, hypnotists, comedians, other parties. 6. Keeping accurate records of ProBo expenditures, which shall conform to the standard College financial record-keeping practices. 7. When appropriate, delegate committee/program responsibilities to committee members. 8. Work cooperatively with all other ProBo committees and campus organizations. 9. Complete other duties as assigned. B. Enrichment Chairs 1. Fulfill all responsibilities as outlined by Article II, Section V and Article II, Section VI. 2. Responsible for the conceptualization and coordination of at least two (2) film screenings on campus per semester. 3. Responsible for the conceptualization and coordination of an arts and crafts related event every two (2) weeks. 4. Keeping accurate records of ProBo expenditures, this shall conform to the standard College financial record-keeping practices. 5. When appropriate, delegate committee/program responsibilities to committee members. 6. Work cooperatively with all other ProBo committees and campus organizations. 7. Complete other duties as assigned. C. Campus Traditions 1. Fulfill all responsibilities as outlined by Article II, Section V and Article II, Section VI. 2. Responsible for the conceptualization and coordination of Black Cat formal in October. 3. Responsible for the conceptualization and coordination of Spring Fling Week, specifically the agenda for the week and the final blow out event-in conjunction with the Festival/Concert Chair. 4. Responsible for the collaboration of COSMO group involvement and Center for Student Involvement. 5. Keeping accurate records of ProBo expenditures, which shall conform to the standard College financial record-keeping practices. 6. When appropriate, delegate committee/program responsibilities to committee members. 7. Work cooperatively with all other ProBo committees and campus organizations. 8. Complete other duties as assigned. D. Festival/Concert Chair 1. Fulfill all responsibilities as outlined by Article II, Section V and Article II, Section VI. 2. Responsible for the conceptualization and coordination of Harvest Fest in the Fall. 3. Responsible for the conceptualization and coordination of Spring Fling Week, specifically the agenda for the week and the final blow out event-in conjunction with the Campus Tradition Chair. 4. Responsible for the collaboration of COSMO group involvement and Center for Student Involvement. 5. Keeping accurate records of ProBo expenditures, which shall conform to the standard College financial record-keeping practices. 6. When appropriate, delegate committee/program responsibilities to committee members. 7. Work cooperatively with all other ProBo committees and campus organizations. 8. Complete other duties as assigned. E. Marketing and Promotions Chair 1. Fulfill all responsibilities as outlined by Article II, Section V and Article II, Section VI. 2. Responsible for the development of promotional materials, overseeing brand management efforts, and coordinating marketing projects for the overall organization and for each specific event. 3. Responsible for external communication with all campus organizations, the community, and other collegiate programming boards. 4. Responsible for the maintenance and evaluation of social networks and the Programming Board webpage. 5. Develop and manage the Marketing and Promotions committee. 6. Work with chairpersons to develop creative marketing strategies for each ProBo event. 7. Oversee the creation of ProBo event merchandise/giveaways. 8. Keeping accurate records of ProBo expenditures, which shall conform to the standard College financial record-keeping practices. 9. When appropriate, delegate committee/program responsibilities to committee members. 10. Work cooperatively with all other ProBo committees and campus organizations. 11. Complete other duties as assigned. F. Collaborations Chair 1. Fulfill all responsibilities as outlined by Article II, Section V and Article II, Section VI. 2. Responsible for the conceptualization and coordination of at least one (1) Atlanta Outing per semester in coordination with the Center for Student Involvement. 3. Responsible for the conceptualization and coordination of at least (1) collaboration event a month between Programming Board and another student organization on campus, student organization off-campus, academic or student life department on or off campus. 4. Keeping accurate records of ProBo expenditures, this shall conform to the standard College financial record-keeping practices. 5. When appropriate, delegate committee/program responsibilities to committee members. 6. Work cooperatively with all other ProBo committees and campus organizations. 7. Complete other duties as assigned. Article VI: Executive Board Election Section I: Election of Programming Board President 1. Programming Board President shall be elected by Student Government Association vote. 2. Petitions for Programming Board President will be handled through the Student Government Association Elections Chair. 3. President of Programming Board is not allowed to hold the following positions: officer or member of Student Senate; officer or member of Honor Court; officer or member of Judicial Board; officer of the student’s class; member of the Allocating Committee. 4. Officers must have had a minimum eligibility of one (1) year on Full Board and at least 1 semester on General Board. 5. Officer may not hold position if studying abroad for at least one (1) semester. Section II: Election of Vice President of Programming Board, Director of Finance, and Director of Membership and Outreach 1. All candidates must meet member eligibility criteria as outlined in Article II, Section II, Section V, Section VI, and Section VII. 2. Election of Vice President of Programming Board, Director of Finance, and Director of Membership and Outreach shall occur by vote of current General Board of Programming. 3. Petitions for the positions will be handled by the current Membership Chair. 4. Voting mechanisms will be handled by current Membership Chair, overseen and approved by the advisor. 6. Persons elected are not allowed to hold the following positions: officer or member of Student Senate; officer or member of Honor Court; officer or member of Judicial Board; officer of the student’s class; member of the Allocating Committee. 5. Current officers must petition for re-election. 6. Officers may not hold position if studying abroad for at least one (1) semester. 7. Petitions shall be made available no later than the first week of April. 8. Officers must have had a minimum eligibility of one (1) year on Full Board and at least 1 semester on General Board. Article VII: General Board Selection Procedure Section I: Selection Procedure 1. All candidates must meet member eligibility criteria as outlined in Article II, Section II, Section V, and Section VI. 2. Selection procedure shall be handled by Membership Selection Committee as well as elected President, Vice President, Treasurer, and Membership Chair. 3. Petitions shall be made available no later than the first week of April. 4. Current chairs must petition for re-selection. 5. Officers must have had a minimum eligibility of one (1) year on Full Board. 6. Candidates for committees must be interviewed by Membership Selection Committee. 7. Interviews must be held by the second (2) week of April. 8. Selections shall be made no later than the third (3) week of April. 9. Candidates may apply if they are studying abroad for no more than one (1) semester in the term they will be selected to serve. 10. The Membership Selection Committee reserves the right to review petitions and at their discretion decide whether candidates truly meet eligibility requirements. Past and present disciplinary actions shall be heavily taken into consideration. Article VIII: Constitution and By-Laws Section I: Amendments to the Constitution. 1. All amendments to this constitution or the bylaws shall be submitted to the Programming Board President prior to the General Board meeting at which the amendment will be discussed. 2. Any General Board member of ProBo may propose an amendment by submitting the amendment in writing to the ProBo President. 3. Proposed amendments shall be discussed by and voted on further action by the General and Executive Board. A majority vote shall require further action for proposed amendments. 4. If proposed amendments require further action they will be presented to the Constitutional Review Committee of the Student Government Association, who reserve the right to approve or decline proposed amendments by their own method of decision. 5. Proposed amendments will take effect when approved by the Constitutional Review Committee and shall be effective immediately after approval. Section II: Governing Statement 1. This Constitution shall be the primary document governing all actions and policies of Programming Board and its members. Any Bylaws, Committee Rule, statute, or decisions of Programming Board or any of its parts that conflict with this Constitution shall be made void. Psychology and Neuroscience Club Constitution Adopted November, 2013 Revised September, 2016 Article I: Name The name of this organization if the Psychology and Neuroscience Club. Article II: Purpose Section 1: The purpose of this club is to allow students with an interest in the fields of psychology and neuroscience to interact and attend events that are specific to their fields of interests. Section 2: The objective of this club is to give students access to events, opportunities, and guest lectures in the fields of psychology and neuroscience, and give students with shared interest a place to come together and discuss these shared topics. Section 3: The aims of this club are to bring together students with interests in psychology and neuroscience. This club creates a space to discuss shared ideas and allows access to psychology-and neuroscience-specific events. Article III: Membership Section 1: Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. Section 2: Student and Non-Student members Membership is open to: A. Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College students can vote/or hold office positions. B. Agnes Scott College faculty and/or staff. C. Honorary members, alumnae, and others as voted on by the Executive Board. There will be no maximum number of members. Section 3: Obligations and expectations of the general body members It shall be the duties of the students to sign up at the Psychology and Neuroscience club meetings, during the Student Organization Fair, or email the president, if they wish to be members of the club. A club member must attend one meeting and/or event per semester in order to remain in good standing. Article IV: Offices Section 1: President Duties A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee, and assist all committees and Executive Board Members as needed D. Submit a detailed report to the incoming President in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor Section 2: Vice President Duties A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings B. Preside over all meetings in the event of the unavailability of the President C. Succeed the President in the event of the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President E. Prepare all necessary duties as prescribed by the President F. Collect and submit all organizational information to the IOC as it related to the Allocation Points system a. Includes but not limited to membership numbers, community service hours, event attendance etc. G. Submit a detailed report to incoming Vice President Section 3: Secretary Duties A. Keep a record of the procedures of all meetings and to make minutes available to the club members and/or executive board, as appropriate B. Send out notices of all called/schedules meetings to the General Body C. Take attendance at each meeting or event D. Track members’ participation in committees, meetings, and events E. Maintain an updated mailing and email list of all current members F. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to the appropriate persons G. Submit a detailed report to incoming secretary Section 4: Treasurer Duties A. Record all of the expenditures, including, but not limited to, phone and copy charges, vendors, performers/speaking costs, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms; digital and hard copy E. Propose budget changes in congruence with the President and Vice President F. Submit a detailed report to incoming Treasurer Section 5: Advisors A. A full time Agnes Scott College faculty or staff member will serve as an advisor to the organization. B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to: a. Fulfillment of the agreed upon Advisor/Organization Contract b. Meeting with the organizations Executive Board at times agreed upon c. Reviewing the yearly allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Article V: Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the spring semester no later than the date set by the Center for Leadership and Service B. Any current general body member in good standing is eligible to run for an Executive Board position C. Any current and rising Junior or Senior is eligible to be elected President (except in cases of special nomination of a member by the Executive Board) D. All nominees must present a brief statement of their qualification for the Executive Board position and their platform before ballots are sent out D. All officers must be elected by a majority vote of all members on the online ballot emailed by the President to the general body F. Runoff elections may be called as necessary by the Executive Board and Advisor G. New officers take office at the last meeting of the spring semester and remain in office until the next election H. If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies a. Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organizations events: A. The advisors, considered to be a “neutral party,” shall meet with the Executive Board member in question to ascertain the situation B. The President and Vice President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the board and perform sufficiently C. If the executive board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The board will immediately appoint a replacement, who is an active general body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice President will take their place in the interim until the next election cycle. All other officers will be nominated by the organization’s members. Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Leadership and Service. B. Emergency Elections are held at the beginning of the fall semester. Article VI: Meetings Section 1: Organization Meetings/Events A. The Executive Board shall meet before each general body meeting B. General Body meetings/events shall be held two times a semester Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings B. The President, with the approval of the Executive Board, may call additional meetings Article VII: Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the General Body members. The President or next highest person will act as a tie­breaker. Section 2: An amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it. Section 3: An amendment must be approved by the organization advisor before final ratification. Article I (Name): Public Health Club Adopted 02/2012 Revised 03/2017 Article II (Purpose) Promote and encourage healthy behaviors on campus along with inform students on campus about Public Health and connect the campus community with the greater Atlanta community through health activities and service. Article III (Membership) Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. Section 2: Student and Non-Student members Membership is open to A. All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office B. Agnes Scott College faculty and/or staff C. Honorary members; Alumnae, and others as voted on by the Executive Board There will be no maximum number of members Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: A. Express interest in PH across all majors; membership is always available and possible as long as interest in public health is stated. B. To be an active member, a member must attend all meetings and outside events held by or co-sponsored by the club a. An active member can have not more than three unexcused meetings absences Article IV (Offices) Students can only run for, and hold office in an organization if they are in good academic standing based on the organization’s requirements Section 1: President(s) Duties A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed D. Submit a detailed report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor Add any other pertinent requirements for your organization President(s) Section 2: Vice-President A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings B. Preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event if the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership numbers, community service hours, event attendance etc. b. Submit a detailed report to incoming Vice-President G. In case of an absence of president vice president will step up and take position as interim president. (Other positions will move up or there will just be an absence of an exec member, with exclusion of president) Section 3: Secretary A. Keep a record of the procedures of all meetings and to make minutes available to the campus community B. Send out notices of all called/scheduled meetings to the General Body C. Track members participation in committees, meetings and events D. Maintain an updated mailing and email list of all current members E. Submit a detailed report to incoming Secretary Add any other pertinent requirements for your organization Secretary Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Have multiple copies of budget information E. Propose budget changes in congruence with the President(s) and Vice-President F. Submit a detailed report to incoming Treasurer Section 5: Communications chair A. Increase visibility in club B. Being a liaison between public health, other clubs and other organizations C. Has flexibility within position D. Promote club E. Create Banner, flyers for events F. Has flexibility within position G. Relay relevant health issues to the club and campus H. Bring health related issues as talking points in meetings and across campus I. Updates and keeps track of any social media pages for the club Article V Elections and Removals Section 1:Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. Any current general body member and rising Sophomore, Junior, or Senior in good academic standing is eligible to run for an Executive Board position C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected President (except in cases of special nomination of member by the Executive Board) a. Requirements apply to both candidates for a Co-Presidency D. All nominees must write (electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members F. Runoff elections may be called as necessary by the Executive Board and Advisor G. New officers take office at the last meeting of the Spring semester and remain in office until the next election H. If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies a. Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle. All other officers will be nominated by the organization’s members. Section 3: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Meeting with the organizations Executive Board at times agreed upon b. Reviewing the yearly allocated budget to plan for events, etc c. Signing all required paperwork d. Advising the organization on issues of risk management and leadership e. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Section 4: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Student Engagement B. Emergency Elections are held in early fall Article VI Meetings Section 1: Organization Meetings A. The Executive Board shall meet before each general body meeting B. General body meetings shall be held every other week and at least twice monthly Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings B. The President(s), with the approval of the Executive Board, may call additional meetings Article VII Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it Section 3: An amendment must be approved by the organization Advisor before final ratification Publius Pre-Law Constitution Revised April 2017 Article I: Name of Organization The name of the organization shall be the Agnes Scott College “Publius” organization and shall be referred to as such “Publius” or the “’Pre-Law Organization.” Article II: Mission of Publius Serve Student’s interest I. To serve as a body of students concerned with and interested in the advancement of Scotties in their judicial endeavors. Represent Student’s interest to the community II. To coordinate activities and functions that will enhance the reputation and standing of both the organization and the students of Agnes Scott College in the judicial community. Provide events and opportunities III. To organize educational, social, cultural, and civic activities and leadership opportunities for both members and the student body (i.e. Internship opportunities, law career events, law school events, etc.) Promote organizational relationships IV. To organize educational, social, cultural, and civic activities and leadership opportunities for both members and the student body (i.e. Internship opportunities, law career events, law school events, etc.) Foster a relationship between Agnes and the Law community in Atlanta V. To promote interactions between the organization, the administration of the college, local and national judicial communities, and organizations and institutions promoting the advancement of Scotties in judicial positions. Section 1: Purpose of Organization Publius is an organization founded by students who all have the common goal of one day becoming lawyers. These students sought out to create an organization at Agnes Scott which would provide students information on the law school admissions process, one on one talks with law school representatives, support study sessions for the LSAT, and advice from current lawyers/alum who are currently in law school. Article III: Membership To be a member in good standing, one must maintain a grade point average of 2.0 and attend weekly or monthly meetings. I. Student Membership: a. All persons who are undergoing programs leading to a degree from Agnes Scott College are eligible for membership. Membership is granted by request to the chair by written or verbal communication. All members shall have such rights and privileges as may be decided at semester meetings of the organization. II. Faculty Mentors a. Faculty members of ASC desiring to advance the interests of their students by participating may also be involved in the activities of the organization by serving as mentors and intermediaries both with ASC administration and the judicial community at large. III. Anti-Discrimination Clause: a. Agnes Scott College values diversity and seeks to foster an environment that welcomes and supports contributions from all members of the ASC community. Discrimination or harassment is unacceptable on this campus. Such behavior is contrary to our intellectual environment and our bond as a community. Discrimination or harassment may take many forms, including, but not limited to, verbal insults, inappropriate humor, defacement or destruction of property, and physical intimidation. Harassment or discrimination of any person, group, or national origin is a violation to Agnes Scott College’s mission. Persons determined to have engaged in unacceptable behavior, such as activity, which substantially threatens or interferes with another persons’ academic efforts, property, employment, or participation in the life of the college, or creates hostile or demeaning atmosphere, will be subject to prompt disciplinary action. Article IV: Leadership-our organization structure holds a President and two Co-Vice Presidents instead of a President and Vice President, all member Presidents’ must adhere to all duties. I. Advisors to the organization a. Publius seeks to address ASC student interests as a whole, and therefore, the organization should obtain at least one willing and dedicated staff or faculty member who is actively engaged with students to oversee and act as a liaison for Publius. II. Presiding Officers Section 1: Co-President(s) Duties A. Call and preside over all meetings, nominations, communication and financial discussions with the other executive members of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee, advise and/or assist all committees and Executive Board Members as needed D. Represent the organization to administration and outside persons/entities. E. Serve as liaisons between the organization and its advisor F. Continue to preside over all meetings in the event of the unavailability of one Co-President G. In the absence or removal of one Co-President, the other will continue to preside. If both Co-Presidents are absent; the meetings will be presided by the Treasurer H. Prepare all necessary duties related to Co-Presidency I. Submit a detailed report to the incoming Co-Presidents in addition to conducting a transitional meeting for all incoming Executive Board Members after elections Section 3: Secretary I. Keep a record of all the minutes of every meeting and to make minutes available to the Publius community II. Send out notices of all called/scheduled meetings to members of the Publius community III. Take attendance at each meeting or event IV. Track members participation in committees, meetings and events V. Maintain an updated mailing and email list of all current members VI. Send mailed correspondence to others off campus if needed, check mailboxes and route mail to appropriate persons VII. Prepare a detailed report to incoming Secretary when your succeed your role VIII. Keep track of Publius networking Section 4: Treasurer A. Keep track all of the expenditures, including but not limited to food, refreshments, printing charges, postage, vendors, performers/speakers cost, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all committee chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital and hard copy E. Propose budget changes in coordination with the Co-Presidents. F. Prepare a detailed report to incoming Treasurer when your succeed your role Section 5: Advisor A. A full time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract (Mandatory guideline followed by all Student Organizations) b. Meeting with the organization’s Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f. Review Agnes Scott College’s Handbook with the organization to know all college policies and procedures Article V: Removal and Resignation of Leadership I. Any officer or advisor may be removed for due cause. III. A letter of complaint must be filed by a member of the organization against the officer to the Presidents, or advisor. In the case that a complaint is brought against the advisor, it may be brought to the Presidents and vice versa. IV. The complaint will be entrusted to the President or Advisor and the next highest officer to determine the most appropriate course of action for the organization (i.e. removal and resignation, letter of apology, special meeting of the membership). Article VI: Meetings and Communication of the Members I. Meetings of the Members a. There shall be a meeting/event once every month, open to all members each semester, unless deemed unnecessary by the President. b. The purpose of the meetings shall be: i. To allow the President and Vice/Co-Presidents to present the semester agenda for Publius ii. To open the floor to discussion and calls for additions to the agenda iii. To publically install new leadership and accept resignations iv. To promote opportunities through the organization II. Communication to the Members a. Communication may exist through official letters and brochures, mail packages, emails and campus wide announcements. b. The Presidents are responsible for communicating the Publius agenda to each section of membership and campus to effectively promote Publius. III. Communication Policies a. Although Publius will serve students as an active campus organization, the communication of Publius shall be limited to selectively inform and promote opportunities to members. The organizations service to membership functions as a resource and affiliation to those of common interest, and the organization’s communication shall not be used to market or unnecessarily breach a courteous level of communication. Revised April 2017, under the co-presidency of Mishaal Khan & Joushlyn Jones Adopted October 2016 Revised October 2016 Article I (Name) Role Playing Games Club (RPG Club) Article II (Purpose) The purpose of this club is to provide accessibility and opportunities for students to engage in group role playing activities and games, as well as to organize and host the yearly Nerd Prom in spring semester Article III (Membership) Section 1: Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation or ability. Section 2: Student and Non-Student Members Membership is open to A. All Agnes Scott College students who meet eligibility standards as stated in the SGA Policies. Only Agnes Scott College Students can vote and/or hold office B. Agnes Scott College faculty/staff C. Honorary members; Alumnae, and others as voted on by the Executive Board There will be no maximum number of members Section 3: Obligations and Expectations of Members It shall be the duties of the members to: Sign up to be on appropriate email list for overall club/individual campaigns Be in good standing, academically and non-academically Article IV (Offices) Section 1: President(s) Duties A. Call and Preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and executive board members as needed D. Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor Section 2: Vice-President(s) A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings B. Preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event of the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Collect and submit all organizational information to the IOC as it relates to the Allocation Points System a. Includes but not limited to membership numbers, community service hours, event attendance exc. G. Submit a detailed Transition report to incoming Vice-President Section 3: Secretary A. Keep record of the procedures of all meetings and to make minutes available to the campus community B. Send out notices of all called/scheduled meetings to the General Body C. Take attendance at each meeting or event D. Track members participation in committees, meetings and events E. Maintain an updated mailing and email list of all current members F. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons G. Submit a detailed transition report to incoming Secretary Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, exc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital and hard copy E. Propose budget changes in congruence with the President(s) and Vice-President F. Submit a detailed transition report to incoming Treasurer Section 5: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract b. Meeting with the organization's Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, exc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Article V (Elections and Removals) Section 1: Executive Board A. The Elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Leadership and Service B. Any current general body member and rising Sophomore, Junior or Senior in good standing is eligible to run for an Executive Board position C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected President (except in cases of special nomination of member by the Executive Board) D. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members E. Runoff elections may be called as necessary by the Executive Board and Advisor F. New officers take office at the last meeting of the Spring semester and remain in office until the next election G. If a position remains unfilled after the elections process, the President or the next highest position will host an emergency election to fill the vacancies a. Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member to ascertain the situation B. The President(s) and Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the member’s willingness to remain on the Board and perform sufficiently C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the executive board D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle; all other officers will be nominated by the organization's members Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Leadership and Service B. Emergency Elections are held at the beginning of the fall semester Article VI (Meetings) Section 1: Organization Meetings A. The Executive Board shall meet weekly before large events and otherwise as needed and before each general body meeting B. General body meetings shall be held at the beginning of each new semester and as needed before larger events Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings B. The President(s), with the approval of the Executive Board, may call additional meetings Article VII (Amendments) Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and a majority vote of the general body; the President or next highest position will act as a tie-breaker Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it Section 3: An amendment must be approved by the organization Advisor before final ratification Adopted October, 2015 Revised September, 2016 Constitution Article I Name: Scottie Sharks Swim Club Article II Section 1: The purpose is to provide students with the opportunity to engage in communal aquatic recreation, exercise, and skill improvement. Section 2: The objectives are as follows: 1. Students will exercise together and build their fitness level. 2. Skill reviews will be provided for students who wish to learn. 3. We will provide a diverse range of aquatic recreation, such as water polo, relays, scuba diving, etc. Section 3: Mission Statement -“Scottie Sharks Swim Club” empowers students to share their interest in swimming by exercising together, learning and teaching each other to swim, challenging their abilities with competition, and exploring the diverse range of recreational aquatic activities. Article III: Membership Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. Section 2: Student and Non-Student Members Membership is open to A. All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office. B. ASC faculty and staff There will be no maximum number of members. Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: A. A person becomes a member by signing up and/or emailing one of the executive members their desire to join. Members must be of decent academic standing, with no less than a 2.5 GPA. Members are required to attend one Group Swim gathering per week and at least 1 club event per month. Only excused absences are permitted. Failure to fulfill these requirements will result in a personal meeting or communication with the executive board. Article IV: Offices Students can only run for and hold office in an organization if they are in good standing based on the membership requirements and the Agnes Scott Honor Code. Section 1: President Duties A. Call and preside over all meetings of the organization. B. See that all elections are announced and held as prescribed by the constitution. C. Appoint, oversee and assist all committees and Executive Board Members as needed. D. Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting to all incoming Executive Board Members after elections. E. Serve as a liaison between the organization and its advisor. Section 2: Vice-President Duties A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings. B. Preside over all meetings in the event of the unavailable of the President(s) C. Succeed the President in the event in the President’s extended absence or removal. D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership numbers, community service hours, event attendance, etc. G. Submit a detailed transition report to incoming Vice-President. Section 3: Secretary A. Keep a record of the procedures of all meetings and to make minutes available to the campus community. B. Send out notices of all called/scheduled meetings to the General Body. C. Take attendance at each meeting or event. D. Track members participation in committees, meetings, and events E. Maintain an updated mailing and email list of all current members. F. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons. G. Submit a detailed transition report to incoming Secretary. Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Update budget regularly and bring to all Executive Board meetings. C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information. D. Store budget information in multiple forms, digital and hard copy. E. Propose budget changes in congruence with the President(s) and Vice President. F. Submit a detailed transition report to incoming Treasurer. Section 5: Advisor A. A full time Agnes Scott College faculty or staff member will serve as an advisor to the organization. B. The Advisor(s) shall be chosen by the Executive Board. C. Duties of the Advisor include but are not limited to: a. Fulfillment of the agreed upon Advisor/Organization Contract b. Meeting with the organization’s Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership. f. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Article V Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement. B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position. C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected President (except in cases of special nomination of member by the Executive Board) a. Requirements apply to both candidates for a Co-presidency. D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out. E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members. F. Runoff elections may be called as necessary by the Executive Board and Advisor. G. New officers take office at the last meeting of the Spring semester and remain in office until the next election. H. If a position remains unfulfilled after the elections process, the President or the next highest position will host an emergency election to fill the vacancies. a. Emergency elections will take place early fall semester. b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office. Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party,” shall meet with the Executive Board member in question to ascertain the situation. B. The President(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the member’s willingness to remain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board. a. The Board will immediately appoint a replacement who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle; all the other officers will be nominated by the organization’s members. Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Student Engagement. B. Emergency Elections are held in early fall. Article VI Meetings Section 1: Organization Meetings A. The Executive Board shall meet weekly and before each general body meeting B. General body meetings shall be held every other week immediately prior to Group Swim. These meetings are not mandatory but highly recommended (important information will be announced). Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings. B. The President(s), with the approval of the Executive Board, may call additional meetings. Article VII: Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the general body; the President or next highest position will act as a tie-break. Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it. Section 3: An amendment must be approved by the organization Advisor before final ratification. Constitution for Unite for Reproductive and Gender Equity Chapter at Agnes Scott College Adopted October, 2016 Article I----Organization Name The name of this organization shall be Scotties on Campus Organizing for Reproductive Equity. Article II----Mission and Goals Section 1: Mission Our mission is to defend and expand every person’s access to the social, political, and economic resources necessary to make healthy and informed decisions about their body, sex, gender, and sexuality. We are working to ensure a pro-choice future by educating others, activating supporters, and pressuring decision-makers to support sexual and reproductive justice. We are committed to the mobilization of youth, development of sustainable coalitions, and promotion of progressive values. Section 2: Goals Goal 1: To advocate for sex positive policies on campus in an effort to create a more inclusive and socially just culture around sexual health. Goal 2: To promote ethical leadership and academic achievement, and to cultivate civic responsibility. Goal 3: To create an inclusive environment for all students. Section 3: Governing Authority All activities and functions of the organization must be legal under University, local, state, and federal laws. Agnes Scott College is allowed to halt or cancel an event at any time if it violates rules on campus. Article III----Membership Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. Hazing or any form of bullying will not be allowed as a condition of membership in this organization. Section 2: Students and Non-Student Members Membership is open to all Agnes Scott College students who meet eligibility standards. Only Agnes Scott College students can vote and/or hold office. Membership is not limited to only students; faculty and/or staff are allowed to take part in major events that the organization may hold but may be restricted full membership. There will be no maximum number of members. Section 3: Obligations and Expectations of General Body Members All regular members must maintain a 2.0 GPA and be in good standing with the university. All regular members must attend at least 50% of meetings or events in order to stay active. Article IV----Offices Section 1: President(s) Duties A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee, and assist all committees and Executive Board Members as needed D. Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor Section 2: Vice-President(s) A. Serve as Inter-Organizational (IOC) Representative, attending all meetings B. Preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event if the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system G. Submit a detailed transition report to incoming Vice-President Section 3: Secretary A. Keep a record of the procedures of all meetings and to make minutes available to the campus community B. Send out notices of all called/scheduled meetings to the General Body C. Take attendance at each meeting or event D. Track members participation in committees, meetings, and events E. Maintain an updated mailing and email list of all current members F. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons G. Submit a detailed transition report to incoming Secretary Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital, and hard copy E. Purpose budget changes in congruence with the President(s) and Vice-President F. Submit a detailed transition report to incoming Treasurer Section 5: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Fulfilment of the agreed upon Advisor/Organization Contract b. Meeting with the organization’s Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Article V----Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected President (not required but preferable) D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out E. All officers must be elected by a majority vote of all members F. Runoff elections may be called as necessary by the Executive Board and Advisor G. New officers take office at the last meeting of the Spring semester and remain in office until the next election H. If a position remains unfilled after the election process, the President or the next highest position will host an emergency election to fill the vacancies a. Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party,” shall meet with the Executive Board Member in question to ascertain the situation B. The President(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the member’s willingness to remain on the Board and perform sufficiently C. If the Executive Board member continues to underperform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle; all other officers will be nominated by the organization’s members Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Student Engagement B. Emergency Elections are held in early fall Article VI----Meetings Section 1: Organization Meetings A. The Executive Board shall meet weekly and before each general body meeting B. General body meetings shall be held every other week and at least twice monthly C. General body meetings are required to meet the week of an event Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings B. The President(s), with the approval of the Executive Board, may call additional meetings Article VII----Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the general body; the President or next highest position will act as a tiebreaker Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it Section 3: An Amendment must be approved by the organization’s Advisor before final ratification Revised February 2017 Scotties for Change Constitution ArticleI . Purpose . Scotties for Change aims to bring individuals together to build community efforts to create positive change in the world through community service projects. . Objectives . To engage in the Atlanta community through volunteering our time to local organizations and bringing awareness to their causes. . To provide the opportunity for leadership training in service. . To serve on the campus and in the community. . To encourage participation in group volunteer activities. . To promote good fellowship and high scholarship. . To develop aggressive citizenship and the spirit of service for improvement of all human relations. . To cooperate with the administrative officers of the educational institutions of which the club is a part. . To afford useful training in social graces and personality development. . Mission . To be the leading community service organization on Agnes Scott College’s campus and to set an example for all students on the campus, as well as for students at other college campuses. ArticleII . Membership . All privileges of membership shall be made available to to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. Membership is open to all Agnes Scott students who meet eligibility standards as stated in the SGA policies. . Members are encouraged to fulfill 10 hours of community service per semester. This can be met by attending 2-4 service events put on by Scotties for Change. . Members are recommended to attend at least half of the club meetings to engage in discussion and learn about upcoming opportunities. . Only Agnes Scott College students can vote and/or hold executive positions. . There is not a maximum number of members. . Members who attend general body meetings are given priority to attend events. If a member does not show up to an event without giving the exec member who planned the event at least 48 hour notice with a reasonable excuse to not attend Revised February 2017 Scotties for Change Constitution (scheduled for work, illness, family emergency, etc), the member will be on the bottom of the priority list for future events for the remainder of the academic year. . ¦ Exceptions can be made for true immediate emergencies for members who have otherwise shown commitment . Executive Board Duties and Responsibilities . Students can only run for, and hold office in an organization if they are in good standing based on the organization's requirements and the Agnes Scott Honor Code. President and Vice-President positions may have co-leaders if they are approved by the general body and if both leaders agree to the arrangement. . General Officer Responsibilities ¦ Determine policies that govern the club ¦ Determine the nature and context of the club’s service activities with input from the club members ¦ Access member recruitment and retention activities and pursue further club development ¦ Evaluate club progress ¦ Maintain operating budget and oversee disbursement of all funds ¦ Approve all presidential appointments of committee chairs and special positions ¦ Oversee filling of club officer vacancies ¦ Plan at least 2 (one per semester) community service events and attend many to set an example for general body members. . Contacting the organization and setting up a date and time . Getting members to attend using the Scotties Serve site, facebook, the mailing list, and announcing it at the preceding general body meeting . Arranging transportation and other resources for the trip (food, water, gloves, etc) . Attending and documenting the event . Ensuring members safety while off campus ¦ Attend all club meetings, save emergencies and inform other officers if a meeting will be missed . President Duties ¦ All general officer responsibilities ¦ Call and preside over all meetings of the organization ¦ See that elections are announced and held as prescribed by the constitution ¦ Appoint, oversee and assist all committees as Executive Board Members as needed Revised February 2017 Scotties for Change Constitution ¦ Submit a detailed transition report to the incoming president in addition to conducting a transitional meeting for all incoming Executive Board Members after elections ¦ Serve as a liaison between the organization and its advisor ¦ Lead many service events off campus and aide in the organization of other members events . Vice-President Duties ¦ All general officer responsibilities ¦ Serve as Inter-Organizational Council (IOC) Representative, attending all meetings, and finding a substitute if unable to attend. ¦ Preside over all meetings in the event of the unavailability of the President, or at the request of the President. ¦ Succeed the President in the event if the President’s extended absence or removal. ¦ Prepare all necessary duties as prescribed by the President(s) ¦ Collect and submit all organizational information to IOC as it relates to the Allocation Points system. . Includes but is not limited to membership numbers, community service hours, event attendance, etc ¦ Assist the President and other Executive Board Members ¦ Submit a detailed transition report to incoming vice president . Secretary Duties ¦ All general officer responsibilities ¦ Keep a record of the procedures of all meetings and to make minutes available to the campus community. ¦ Submit a detailed transition report to incoming secretary . Treasurer Duties ¦ All general officer responsibilities ¦ Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. ¦ Update budget regularly and bring to all Executive Board meetings ¦ Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information. ¦ Store budget information in multiple forms, digital and hard copy. ¦ Proposed budget changes in congruence with the President's and Vice-President. ¦ Submit a detailed report to incoming Treasurer . Advisor Revised February 2017 Scotties for Change Constitution ¦ A full time faculty or staff member will serve as an advisor to the organization ¦ The advisor shall be chosen by the executive board ¦ Duties of the advisor include but are not limited to . Fulfillment of the agreed upon Advisor/Organization Contract . Meeting with the organization's Executive Board at times agreed upon . Reviewing the yearly allocated budget to plan for events . Signing all required paperwork . Advising thee organization on issues of risk management and leadership. . Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures ArticleIII . Elections . The elections for officers for the forthcoming year will take place in the Spring semester no later than and we be set by the Center for Leadership and Service . Any current rising Junior or Senior with at least one year executive board experience is eligible to be elected President . All nominees for every position must write and present (publicly or electronically) a brief statement for of their qualifications for the Executive Board position and their platform before ballots are sent out . All officers must be elected by a majority vote of all members . Runoff elections may be called as necessary by the Executive Board and the Advisor . New officers take office at the last meeting ot the Spring semester and remain in office until next election. . If a position remains unfilled after the election process, the President or the next highest position will host an emergency election to fill the vacancies ¦ Emergency elections take place early fall semester ¦ All general body members must be notified of the vacancy and have an opportunity to run for the positions, if they are eligible for office . Elections shall take place during Spring Elections, set by the Center for Leadership and Service. Emergency elections are held at the beginning of the fall semester. . Removals Revised February 2017 Scotties for Change Constitution . In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events ¦ Then the Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation. ¦ The president and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the member's’ willingness to remain on the Board and perform sufficiently. ¦ If the Executive Board member continues to underperform, the Executive Board shall vote whether that member shall remain on the Board. The Board will immediately appoint a replacement, who is an active member. . If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle. All other officers will be nominated by the organization’s members. ArticleIV . Meetings . General body meetings will be held nearly bi-weekly. At meetings upcoming events and their causes will be discussed. . The executive board will meet at least twice a semester outside the general body meetings and additionally as needed. Open communication will be held between executive officers via email and the phone. . Events . The main events Scotties for Change hosts involves getting off campus and volunteering. Below are guidelines for how to go about planning and executing a service event. ¦ Contact an organization that relates to a cause that Scotties for Change works towards. ¦ Plan the event for a date and time when students will be available (usually a weekend). ¦ Figure out transportation. Contact the Scotties for Change drivers and offer them to provide transportation and attend the event. ¦ Add the event to the GivePulse Scottie Serve site and the Scotties for Change calendar. ¦ Inform members at meeting directly before the event about the project and allow them to fill the remaining spots. ¦ Email the general body after the meeting informing them of the event and any remaining spots. Revised February 2017 Scotties for Change Constitution ¦ If someone contacts you and says they can no longer attend the event contact the first person on the waiting list to see if they are still interest in attending until you fill the vacant spot. ¦ Attend the event and provide any snacks or tools that would be useful to the volunteers for the event. ¦ Keep track of who is there and ensure all students return to campus safely. ¦ In case of emergency follow protocol of the organization you are at, call 911 if necessary, inform faculty advisor and/or contact public safety. ArticleV . Amendments . The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members. . An Amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it. . An amendment must be approved by the organization Advisor before final ratification. Scotties for Savings Constitution I. ARTICLE I: NAME Section 1: The name of this organization shall be Scotties for Savings. II. ARTICLE II: Purpose/Mission Statement Section 1: The purpose of this organization is to teach couponing skills,and to provide shelf-stable food items, toiletries and school supplies to the thriving Agnes Scott Community. The overall goal of the organization is to prevent food insecurity during breaks by maintaining a free store. III. ARTICLE III: Affiliations Section 1: Currently Scotties for Savings has no affiliations, however, it’s members are planning to collaborate with Decatur Cooperative Ministry’s Haggar’s House: an emergency 60 day shelter for women and children, and the Atlanta Food Bank. These affiliations will be used to improve our understanding of hunger and serve as a opportunity for continued volunteering. IV. ARTICLE IV: Membership A. Anti-Discrimination Clause 1. All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. B. Student and Non-Student Members 1. Membership is open to all Agnes Scott College students who meet eligibility requirements as states in the SGA policies. Only Agnes Scott College students can vote and/or hold office. 2. Membership is open to Agnes Scott College faculty and staff with the approval of the executive board. 3. Honorary members can include Alumnae with the approval of the executive board 4. There will be no maximum number of members C. Obligations and Expectations of the General Body Members 1. It shall be the duties of the members to pay membership dues of $5 per semester. 2. It shall be the duties of the members to volunteer time to the Free Store on a regular basis. 3. A person can become a member at any point by adding their name to the members list and paying membership dues at time of joining. 4. Members must be in good academic standing (2.5 GPA or higher) to retain membership. 5. Members must adhere to the Free Store policies at all times. V. ARTICLE V: Offices A. Duties of the President 1. Call and preside over all meetings of the organization 2. See that all elections are announced and held as prescribed by the constitution 3. Appoint, oversee, and assist all committees and Executive Board members as needed 4. Submit a detailed transition report to the incoming president(s) in addition to conducting a transitional meeting for all incoming executive board members after elections 5. B. Duties of the Vice President 1. Assist S.F.S. Club President 2. Presides over weekly meetings in the absence of S.F.S. club President. 3. Assumes host duties with guest speakers. 4. Heavily involved with membership development.\ 5. Assumes the role and responsibilities of the president in the event that the acting president is no longer able to full-fill his/her duties. C. Duties of the Treasurer 1. Keeps record of all club money and receipts. 2. Informs the President and V.P. of any money requests needed by the club D. Duties of the Secretary 1. Records minutes for all meetings 2. Keeps record of all important files. (i.e. Handbook and Constitution.) 3. Report pertinent information to S.F.S. officers who were absent from meetings. 4. Record names of officers and club member who are present at weekly meetings. 5. Calls attention to, the S.F.S. president, any unfinished business from past meetings. E. Duties of the Free Store Chair 1. Keep inventory of the Free Store 2. Provide reports at the executive board meetings 3. Organize and oversee volunteers for the Free Store and volunteer events 4. Serve as the Student Leader of the Free Store F. Duties of the Advisor VI. ARTICLE 6: Elections and Removals A. Executive Board 1. The elections for officers for the forthcoming year will take place in the spring semester and will be set by the Center for Leadership and Service. B. Impeachment 1. There are some special ways to be impeached from Scotties for Savings, including misuse of coupons, consumption or use of goods predetermined for donations, and stealing coupons or money from the club or it’s members. C. TIme of Elections 1. General Elections shall be held in the Spring (April) and shall be overseen by the executive board of Scotties for Savings. Emergency elections will be held in November as needed. The VP will announce elections, the candidates, and the results in accordance with SGA politics. VII. ARTICLE VII: Meetings A. Organization Meetings 1. Regular meetings of this organization shall be held bi-monthly for all general members, while the executive board will meet weekly. Any member of the executive board or the Free Store Chair has the ability to call a meeting. All members of the Executive Board or the Free Store Chair shall notify the appropriate members of this organization via e-mail, no later than 48 hours in advance of the meeting. 2. Quorum shall consist of all voting members, unless the number of total members exceeds 10. If so, quorum only needs approximately 40% of voting members. 3. The Agnes SCott Student Handbook (2016-2017) and the IOC and SGA guidelines shall governm meetings of this club or organization within the requirements of this constitution and bylaws adopted by the membership of this organization.. B. Additional Meetings 1. Additional meetings will be held with the exec board of Scotties for Savings and SGA in order to promote the free store to Students, and with the ASC sfatt council, to promote the Free Store to staff. VIII. ARTICLE VIII:Advisors Choosing the Advisor A. There shall be at least one full time Agnes Scott College faculty or staff member who shall serve as an advisor to the organization. B. The advisor will be selected based on their ability to dedicate some of their time and effort to the goals of the organization, as well as their interest in the organization’s mission. The advisor will be chosen by the executive board. The advisor will fulfill the responsibilities specified in the Advisor/Organization Contract. C. The duties and responsibilities of the advisor are as follows: the advisor should attend monthly meetings with the executive board, as well as reaching out to other faculty, staff, affiliates, and donors that the organization is interested in collaborating with. The advisor shall give feedback on how the club and free store are run and how hauls are organized. The advisor will help to organize transportation for the hauls, and give insight on how to approach issues like hunger, food insecurity, and student health and wellness. IX. ARTICLE IX: Amendments A. The constitution shall be amended by an Executive board Quorum (majority of Executive Board members in attendance at meeting) and majority vote of general body; the President or next highest position will act as a tie-breaker B. An amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the board plan to implement it. C. An amendment must be approved by the organization Advisor before final ratification. Article I: Name Society of Physics Students Article II: Purpose “The Society of Physics Students (SPS) is a professional association explicitly designed for students. Membership, through collegiate chapters, is open to anyone interested in physics… SPS exists to help students transform themselves into contributing members of the professional community.” Source: http://www.spsnational.org/about/index.htm Article III: Membership Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. Section 2: Student and Non-Student members Membership is open to A. All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office B. Agnes Scott College faculty and/or staff C. Honorary members; Alumnae, and others as voted on by the Executive Board There will be no maximum number of members Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: A. Attend General body Meetings B. Attend events C. Volunteer at events D. Be in good academic standing in accordance to the Dean of Academic Affairs. Article IV: Offices Students can only run for, and hold office in an SPS if they are in good standing based on the requirements above. Section 1: President(s) Duties A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed D. Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor Section 2: Vice-President A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings B. Preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event if the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership numbers, community service hours, event attendance etc. G. Submit a detailed report to incoming Vice-President Section 3: Secretary A. Keep a record of the procedures of all meetings and to make minutes available to the campus community B. Send out notices of all called/scheduled meetings to the General Body C. Take attendance at each meeting or event D. Track members participation in committees, meetings and events E. Maintain an updated mailing and email list of all current members F. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons G. Submit a detailed report to incoming Secretary Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital and hard copy E. Propose budget changes in congruence with the President(s) and Vice-President F. Submit a detailed report to incoming Treasurer Section 5: Advisor A. A full time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract b. Meeting with the organizations Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Article V: Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Leadership and Service B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position. C. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out. D. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members. E. Runoff elections may be called as necessary by the Executive Board and Advisor F. New officers take office at the last meeting of the Spring semester and remain in office until the next election. G. If a position remains unfilled after the elections process, the President and or next highest position will host an emergency election to fill the vacancies. a. Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office. Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently. a. If this Executive officer in question is the President or Vice President, the issue can be addressed by other officers. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle. All other officers will be nominated by the organization’s members. Section 3: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Leadership and Service B. Emergency Elections are held in early fall Article VI: Meetings Section 1: Organization Meetings A. The Executive Board shall meet monthly and before each general body meeting B. General body meetings shall be held once a month and right before an event. Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings. B. The President(s), with the approval of the Executive Board, may call additional meetings Article VII: Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the General Body; the President or next highest position will act as a tie breaker. Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it. Section 3: An amendment must be approved by the organization Advisor before final ratification. Agnes Scott College Sociology/Anthropology Club Adopted Spring, 2009 Revised Fall: October, 2015 Article 1-Name The name of the club shall be the Sociology/Anthropology Club. Article 2-Mission Statement Its mission is to: A. Further interest in and promote the disciplines of Sociology and Anthropology on campus and in the community through enriching and fun activities like roundtable discussions, debates, film screenings, field trips, service outings, guest speakers, and so on. B. Publicize information about jobs, internships, volunteer opportunities, conferences, scholarships, field schools, etc. that are relevant to the study of Sociology and Anthropology. C. Provide guidance to underclasswomen who are considering a major or minor in Sociology/Anthropology. Article 3-Membership A. Anti-Discrimination Clause: All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. B. Membership: Any student, faculty, or staff person who has an interest in the social sciences may become a member. C. Attendance: Meetings shall be held twice a month, scheduled by the executive board. Article 4-Officers The administrative advisor is Dr. Douglas Falen The administration of the club shall be entrusted to the officers consisting of the following to be elected at the end of each spring semester. Those elected must be Agnes Scott students for the term they wish to petition and must be in good academic standing. Offices may be combined or shared between members. Elected, executive offices consist of: A. President, who shall: a. Facilitate biweekly meetings. B. Vice President, who shall: a. Aid president in duties. b. Chair meetings in absence of president. c. Be IOC Representative and attend all IOC meetings while also being a contact for inter-organizational functions. C. Treasurer, who shall: a. Maintain club budget. b. Deal with reimbursements. D. Secretary, who shall: a. Take minutes of biweekly meetings. b. Communicate with the campus community and members regarding meeting updates and reminders. c. Maintain an updated membership list. Article 5-Elections A. Elections will be held by anonymous ballot, a blind show of hands, or email. B. In the event of a tie, there will be a run-off vote. If there is still a tie after the run­off, the advisor shall make the decision between the candidates. C. The elections for officers for the forthcoming year will take place in the spring semester and will be confirmed by the Center for Student Involvement. If spring elections are not held, then emergency elections will take place no later than October of the subsequent fall semester. D. New officers take office at the last meeting of the spring semester and remain in office until the next election. E. If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies. a. Emergency elections will take place early fall semester. b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office. Article 6 – Amendments A. The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members. B. An Amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it. C. An amendment must be approved by the organization Advisor before final ratification. Faculty/Staff Advisor’s Information: Dr. Douglas Falen Dept. of Anthropology tel: 404-471-5499 email: dfalen@agnesscott.edu Student Organization Name The Soon Movement Semester/Year Fall/2017-Spring/2018 Classification of Student Organization Religious/Spiritual Type of Organization Student Organization Allocated or Non-allocated: Non-allocated Student Organization Purpose Korea Campus Crusade for Christ is an interdenominational ministry committed to help fulfill the Great Commission of Jesus Christ in this generation by educating and sharing the gospel of Jesus Christ through group bible study and fellowship with other christians at Agnes and across other KC3 campus ministries in Georgia. “All authority in heaven and on earth has been given to me. Therefore, go make disciples of all nations, baptizing them in the name of Father, of the Son, and of the Holy Spirit, and teaching them to obey everything I have commanded you. And surely I am with you always, to the very end of the age” ( Matthew 28:18-20). We are a branch of CCC of Korea, helping to reach college students with a vision to see all nations hear the message of Jesus Christ. KCCC ministries extend across the US including locations in New York, Hawaii, Toronto, Illinois, Georgia, and California metropolitan university. Mission Statement Our mission is to give students an opportunity to attend and be a part of a christian family that loves and learns about God. It will provide a dean and fun environment where students will learn what it means to follow Christ while having fellowship and forming lifelong friendships. This organization will focus on providing students with a positive outlet who want to learn about christianity and develop a personal relationship with Jesus Christ. This organization will bring light and love to the Agnes Scott Campus and change the lives of many students by shaping them into faithful,loving, and confident individuals through the word of God. It will also provide opportunities to be involved in short term mission trips all over the world during the summer. Programs/Initiatives -Every Wednesday we will have praise and worship for all students who want to attend -We will have sports day events where Agnes Scott students will play sports with other students involved in the ministry at Georgia Tech,UGA, Emory,GSU. -We will also provide transportation for students to attend intercampus bible study and worship service every Friday night. -Students also have the opportunity to go on mission trips over the summer. President Duties: . Set up general body and executive meeting times . Arrange rides to outside campus events . Lead the club meetings . Meet with other campus ministry KC3 leaders Vice President Duties: . Attend the IOC meetings on campus . Assist the President in running club activities . Lead morning prayer . Lead the club in the absence of the President. Treasure Duties: . Collecting dues from members participating in events in and out of campus . Reserving the room for events and meetings . Providing financial consultation for the investment of fellowship events in and out of campus Secretary Duties: . Take notes during meetings . Update exec board members after meetings via email . Send announcements to general body through email and post on facebook . Write down the weekly plan and general body meeting/event schedules . Record Network with other campus KC3 leaders Advisor Duties: . Attend at least one exec meeting out of the month . Attend one general body meeting or event . Provide suggestions on how to improve the club, leadership and recruitment Elections and Removals: Executive Elections . Must go through executive training spring semester . Must be appointed by the club leaders after exec training . Must have been active in the club the previous semester Removal of Executive Position . Lack of attendance to executive meetings Organization Meetings: Advisor Name: Liz Bagley Executive Board Meetings: Sundays 7:00-7:30 General Body Meetings: Wednesdays 7:30pm-8:30pm Morning Prayer: Monday,Wednesday, and Fridays 7am-8:00am General Body Meeting Location: Usually Campbell General body meeting: . Welcoming and Fellowship . Prayer and praise . Message by KCCC staff . Discussion and Sharing . Announcements Student Organization Executive Board Information President’s First Name Brenda President’s Last Name Parra VP’s First Name Johali VP’s Last Name Sotelo Treasure’s First Name Roxanna Treasurer’s Last Name Torres Secretary’s First Name Secretary’s Last Name General Members Roxanna Torres Maria Zetina Esperance Mugabekazi Cer Tluang Johali Sotelo Estephania Hernandez Janet Baca Joanne Lee Destiny Caldwell Dayo Ajanaku S.P.A.R.K Adopted 08/2011 Revised 09/2016 Article I (Name) S.P.A.R.K(Stimulating Productivity and Reading for Kids) Article II (Purpose) S.P.A.R.K. is a volunteer program partnered with the education department at Agnes Scott and the Decatur Housing Authority. The program is centered on literacy education for children grades kindergarten through third from low income backgrounds. Volunteers become a mentor to a student and participate in various activities to help their child succeed. These activities include periodic visits to the Decatur Public Library or playing interactive literacy games. Most of the younger students involved in the program either have very low reading levels or feel unmotivated toward reading. The main goal of the program is to help increase reading comprehension levels while mainly instilling a love of reading with the children. Article III (Membership) Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. Section 2: Student and Non-Student members Membership is open to A. All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office. The maximum number of members shall not exceed the number applicants from the Decatur Housing Authority. Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: A. Turn in an application by the allotted due date via email or mail. B. Attend meetings planned by the executive board. C. In order to be in good standing a member must not have more than three absences. These absences include two excused and one unexcused. Article IV (Offices) Students can only run for, and hold office in an organization if they are in good standing based on the organization’s requirements Section 1: President(s) Duties A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed D. Submit a detailed report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor. Section 2: Vice-President Serve A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings B. Preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event if the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership numbers, community service hours, event attendance etc. a. Submit a detailed report to incoming Vice-President Section 3: Secretary A. Keep a record of the procedures of all meetings and to make minutes available to the campus community B. Send out notices of all called/scheduled meetings to the General Body C. Take attendance at each meeting or event D. Track members participation in committees, meetings and events E. Maintain an updated mailing and email list of all current members F. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons G. Submit a detailed report to incoming Secretary. Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital and hard copy E. Propose budget changes in congruence with the President(s) and Vice-President F. Submit a detailed report to incoming Treasurer Article V Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected President (except in cases of special nomination of member by the Executive Board) a. Requirements apply to both candidates for a Co-Presidency D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members F. Runoff elections may be called as necessary by the Executive Board and Advisor G. New officers take office at the last meeting of the Spring semester and remain in office until the next election H. If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies a. Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently C. If the Executive Board member continues to underperform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle. All other officers will be nominated by the organization’s members. Section 3: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Meeting with the organization's Executive Board at times agreed upon b. Reviewing the yearly allocated budget to plan for events, etc. c. Signing all required paperwork d. Advising the organization on issues of risk management and leadership e. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Section 4: Time of Elections A. Elections shall take place during Spring Elections, set by the Center for Student Engagement B. Emergency Elections are held in early fall Article VI Meetings Section 1: Organization Meetings A. The Executive Board shall meet upon request B. General body meetings shall be held every tentative Friday of S.P.A.R.K and upon request of the Executive Board Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings B. The President(s), with the approval of the Executive Board, may call additional meetings Article VII Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of General Body members Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board plans to implement it Section 3: An amendment must be approved by the organization Advisor before final ratification STRONG SISTERS CONSTITUTION Article I This club is henceforth to be called Strong Sisters Article II (Purpose) To empower young women to become the next generation of leaders. Section 1: Strong Sisters is a joint wo-mentoring program with Agnes Scott College and Decatur High School. Article III (Membership) Section 1: Anti-Discrimination Clause All Privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or ability. Section 2: Student and Non-Student members Membership is open to A. All Agnes Scott College students who meet eligibility standards as stated in the SGA policies. Only Agnes Scott College Students can vote and/or hold office B. Agnes Scott College faculty and/or staff C. Honorary members; Alumnae, and others as voted on by the Executive Board There will be no maximum number of members Section 3: Obligations and Expectations of General Body Members It shall be the duties of the members to: A. Express interest through a signup posted on Scotties Serve B. Members are expected to live and act honorably. Article IV (Offices) Students can only run for, and hold office in an organization if they are in good standing based on the organization’s requirements and the Agnes Scott Honor Code Section 1: President(s) Duties A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed D. Submit a detailed transition report to the incoming President(s) in addition to conducting a transitional meeting for all incoming Executive Board Members after elections E. Serve as a liaison between the organization and its advisor F. Honorably represent Strong Sisters Section 2: Vice-President(s) A. Serve as Inter-Organizational Council (IOC) Representative, attending all meetings B. Preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event if the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. Includes but not limited to membership numbers, community service hours, event attendance etc. G. Submit a detailed transition report to incoming Vice-President H. Serve as an extension of the President if necessary. Section 3: Secretary A. Keep a record of the procedures of all meetings and to make minutes available to the campus community B. Send out notices of all called/scheduled meetings to the General Body C. Take attendance at each meeting or event D. Track members participation in committees, meetings and events E. Maintain an updated mailing and email list of all current members F. Send mailed correspondence to others off-campus if needed, check mailboxes and route mail to appropriate persons G. Submit a detailed transition report to incoming Secretary H. Coordinate calendar events with the President(s) and Workshop Chair Section 4: Treasurer A. Record all of the expenditures, including but not limited to phone and copy charges, vendors, performers/speaker costs, etc. B. Update budget regularly and bring to all Executive Board meetings C. Personally communicate with all Executive chairs regarding their individual expenditures and other budgetary information D. Store budget information in multiple forms, digital and hard copy E. Propose budget changes in congruence with the President and Vice-President F. Submit a detailed transition report to incoming Treasurer Section 5: Workshop Chair A. Coordinates 3-4 workshops per semester B. Sets up themes for each workshop C. Works on the agenda for the workshops D. Works with the Secretary for space reservations Section 6: Advisor A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor(s) shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Fulfillment of the agreed upon Advisor/Organization Contract (Mandatory guideline followed by all Student Organizations) b. Meeting with the organization's Executive Board at times agreed upon in their Advisor/Organization Contract c. Reviewing the yearly-allocated budget to plan for events, etc. d. Signing all required paperwork e. Advising the organization on issues of risk management and leadership f. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Article V Elections and Removals Section 1: Executive Board A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. Any current general body member and rising Sophomore, Junior, or Senior in good standing is eligible to run for an Executive Board position C. Any current and rising Junior or Senior with at least one year Executive Board experience is eligible to be elected President (except in cases of special nomination of member by the Executive Board) (optional) a. Requirements apply to both candidates for a Co-Presidency D. All nominees must write and present (publically or electronically) a brief statement of their qualifications for the Executive Board position and their platform before ballots are sent out (optional) E. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members (optional) F. Runoff elections may be called as necessary by the Executive Board and Advisor (optional) G. New officers take office at the last meeting of the Spring semester and remain in office until the next election H. If a position remains unfilled after the elections process, the President or the next highest position will host an emergency election to fill the vacancies a. Emergency elections will take place early fall semester b. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office Section 2: Impeachment In the event it is found that one or more Executive Board members have consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice-President will meet with this Executive Board member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently. C. If the Executive Board member continues to under-perform, the Executive Board shall vote whether that member shall remain on the Board a. The Board will immediately appoint a replacement, who is an active General Body member and agrees to an interview session with the Executive Board. D. If the President resigns or is removed, the Vice-President will take their place in the interim until the next election cycle; all other officers will be nominated by the organization’s members. Section 3: Time of Election A. Elections shall take place during Spring Elections, set by the Center for Student Engagement B. Emergency Elections are held in early fall Article VI Meetings Section 1: Organization Meetings A. The Executive Board shall meet weekly and before each general body meeting B. General body meetings shall be held every other week and at least twice monthly Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general body meetings B. The President(s), with the approval of the Executive Board, may call additional meetings Article VII Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Executive Board members in attendance at a meeting) and majority vote of the general body; the President or next highest position will act as a tiebreaker. Section 2: An Amendment, which the Executive Board wishes to take on, must be submitted (can be electronically) to the members at least one week before the Board plans to implement it Section 3: An amendment must be approved by the organization Advisor before final ratification Student Green Fee Fund (SGFF): Guidelines for Operation DRAFTED April 24, 2013 UPDATED 4/11/2017 Section I: Purpose The Student Green Fee Fund (SGFF) allows Agnes Scott students the opportunity to engage directly in sustainability efforts at Agnes Scott by initiating and leading sustainability projects on campus and by participating in educational opportunities off campus. This fund will be available to all students who apply and it will be managed by a student committee. By so doing, students are able to take active leadership in addressing issues of sustainability at Agnes Scott. Section II: Source of Funds A. Funds for the SGFF will come from the $10 green fee allocation of the Student Activity Fee, which is collected annually. B. Funding for student committee projects and student grants will be handled through the SGA supervisor and whichever staff member handles student organization budgets. Section III: Designation of Funding A. The Student Green Fee Fund will be divided into three categories: funding designated to student committee business and events, funding for Student Committee led campus-wide projects, and grants for student initiated projects. 1. $100 of the fund will be designated for upkeep of The Student Green Fee Fund, and will be used by the committee for business and events, such as buying refreshments or creating presentations. 2. Student Committee Led Projects must be campus wide, affecting the bigger picture of Agnes Scott Sustainability and emphasizing student investment into campus sustainability. These projects will receive two-thirds of the fund, minus the $100 designated for SGFF business. 3. Student Grants are designated one-third of the SGFF, minus the $100 designated for SGFF business. As grants are applied for, funding may change according to project. Section IV: Management A. Committee Structure 1. The SGFF will be managed by a student committee, with one student serving as the committee chair. The inaugural committee will have a maximum of seven members. 2. Committee members will vote to approve the most competitive applications for funds. The committee will brief SGA and the Center of Sustainability on the projects they have selected, and then work with SGA as well as the sustainability staff to make the final decisions on allocating the funds. B. SGFF Committee Chair 1. The chair is responsible for calling meetings and overseeing the management of the SGFF. 2. The chair will be appointed by SGA 3. The chair will serve as a non-voting member of SGA. 4. The chair will also serve as one of two student representatives on the college’s Green RevolvingFund (GRF) Committee. Section III: Applying for Funds Section IV: Applying for Committee Membership A. Application 1. Interested students will complete an application to serve on the committee. Applications will be available in the spring semester annually. Agnes Scott College Student Government Association Constitution PREAMBLE We, the students of Agnes Scott College, with the goal of unifying the students through one shared system of self-governance, do hereby establish the Agnes Scott College Student Government Association, and endow it with our grant of power, pledging to support it, respect it, and sustain it. ARTICLE I THE ASSOCIATION Section I: Name The organization will be called the Agnes Scott College Student Government Association (ASCSGA). Section II: Membership A. All students of Agnes Scott College will be members of the Association B. All students are entitled to representation in the Governing Body Section III: Action of the Association A. The association may be called into session by a petition of 50 student signatures or by the president of the Student Government Association. B. For the transaction of business and the approval of any campus-wide referendum, a quorum will consist of one-fourth of all enrolled students. C. Business will be transacted by a simple majority. To censure or revoke a decision of a member organization of the Association or the Association itself, two-thirds vote by the students choosing to vote will be required.. D. All voting members of the Association will be given one vote. Section IV: Non-Discrimination Policy All benefits and privileges of the ASCSGA will be available to all members regardless of race, age, size, class, political affiliation, gender expression and identity, creed, color, religion, national origin, sexual identity, and/or ability. ARTICLE II GOVERNING BODY OF THE ASSOCIATION Section I: Membership A. The Governing Body of the Association will be composed of the Executive Board and the General Body B. Membership of the Executive Board a. Members of the Executive Board of the Association will be the president, Vice-president, treasurer, Secretary, Parliamentarian, and chair of the Coalition of Student Multicultural Organizations (COSMO). b. The president, vice president, secretary and treasurer will be elected at large. c. The Parliamentarian, an elected Student Senator, will be appointed by the Vice-President of Student Government Association within the first 3 meetings of the Fall Semester. d. The COSMO representative will be the President of the Coalition C. The General Body of the Student Government Association will be composed of the following Senators: a. The President and Vice President of each class as elected by members of that class in a general election. b. Two representatives elected at large from each class elected in a general election. c. One Woodruff Scholar representative d. One Commuter Student representative e. The President of the IOC f. Transfer Student representative g. International Student representative h. One representative from the Student Athletic Advisory Council i. The Programming Board President j. Any remaining open positions will be filled by either residential or nonresidential students of any class in the special elections. D. Eligibility a. Executive Board Eligibility i. President 1. Be in good academic standing with a 2.5 or higher GPA. 2. Be in good disciplinary standing with no current Honor Court or Judicial Board infractions. 3. Cannot hold an executive position in any other student organization, be an officer or member of Honor Court; or officer or member of Judicial Board. 4. Must have Junior or Senior standing 5. Must have served at least one year in the governing body of the ASCSGA. ii. Vice President 1. Be in good academic standing with a 2.5 or higher GPA. 2. Be in good disciplinary standing with no current Honor Court or Judicial Board infractions. 3. Cannot hold an executive position in any other student organization, be an officer or member of Honor Court; or officer or member of Judicial Board. 4. Must have served at least one term as a member of an executive board of an organization at ASC or served at least one year in the general body of the ASCSGA. iii. Treasurer 1. Be in good academic standing with a cumulative 2.5 or higher GPA to be maintained through the term of office. 2. Be in good disciplinary standing with no current Honor Court or Judicial Board infractions. 3. Cannot hold an executive position in any other student organization, be an officer or member of Honor Court; or officer or member of Judicial Board. 4. Must have a year of experience as Class treasurer or as the treasurer of a chartered student organization. iv. Secretary 1. Be in good academic standing with a cumulative 2.5 or higher GPA to be maintained through the term of office. 2. Be in good disciplinary standing with no current Honor Court or Judicial Board infractions. 3. Cannot hold an executive position in any other student organization, be an officer or member of Honor Court; or officer or member of Judicial Board. v. Parliamentarian 1. Be in good academic standing with a cumulative 2.5 or higher GPA to be maintained through the term of office. 2. Be in good disciplinary standing with no current Honor Court or Judicial Board infractions. 3. Cannot hold an executive position in any other student organization, be an officer or member of Honor Court; or officer or member of Judicial Board. vi. COSMO Chair 1. Be in good academic standing with a cumulative 2.5 or higher GPA to be maintained through the term of office. 2. Be in good disciplinary standing with no current Honor Court or Judicial Board infractions. 3. Cannot hold an executive position in any other student organization, be an officer or member of Honor Court; or officer or member of Judicial Board. 4. Must have been an executive board member of one of the campus organizations of underrepresented students. b. General Body Eligibilty i. Senators 1. Be in good academic standing with a cumulative 2.5 or higher GPA to be maintained through the term of office. 2. Elected from the population they represent. 3. Cannot be an officer or member of Honor Court; or officer or member of Judicial Board ii. IOC Chair 1. Be in good academic standing with a cumulative 2.5 or higher GPA to be maintained through the term of office. 2. Be in good disciplinary standing with no current Honor Court or Judicial Board infractions. 3. Cannot hold an executive position in any other student organization, be an officer or member of Honor Court; or officer or member of Judicial Board. Section II: Powers and Duties A. Powers and Duties of the Executive Board of the Association a. All voting members of the Executive Board of the Association will be given one vote except for the President and Vice-president of the Association. The Vice-president who will vote only in the case of a tie. Business will be conducted by a simple majority. b. It will be the responsibility of the Student Government Association to facilitate communication within the campus community and act in accordance with student interests. c. It will be the responsibility of the Executive Board to make themselves available via office hours during the week. d. President of Student Government Association i. To serve as chairperson of the Student Government Association, voting only in the case of a tie in an executive board decision. ii. To serve as a member of the Executive Board of the Association. iii. To call all regular and emergency Executive Board of the Association meetings iv. To be responsible for violations of the Constitution by the officers and members of Student Government Association, and to deal with the situations accordingly v. To use veto power over unethical and unjust events in voting. vi. To provide executive leadership, by upholding democratic ideals, to the ASCSGA and assume primary responsibility for the fulfillment of the Association’s purpose (see Preamble). vii. To serve as a liaison between the Association and the administration. viii. To call and preside over meetings of the Association. ix. To serve as chairperson of the ASCSGA Executive Board. x. To represent the members of the ASCSGA at official college functions and other times when such representation is appropriate. xi. May create special committees that meet the needs of the students. Members of such committees need not be Executive Board members. xii. May veto an allocation made by the Allocating Committee within five school days, subject to override by the Student Government Association. xiii. To serve as a member of the Judicial Review Committee. xiv. To uphold the Constitution and to ensure that other elected officers do the same. xv. To serve as chairperson of the Supreme Court, voting only in the case of a tie. e. Vice president of Student Government Association i. To serve as a member of the Executive Board of Student Government Association. ii. To attend all meetings of the Executive Board of the Association. iii. To assume the chair of Student Government Association meetings in the absence of the President. iv. To coordinate the petition process for student members of all College, faculty, and Board of Trustees committees as listed in the bylaws. v. To appoint a parliamentarian from Student Government Association by the third meeting of the SGA. vi. To serve as a member of the Judicial Review Committee and other committees in absence of the President. vii. To fill Student Government Association committees and oversee the execution of responsibilities of the committees. viii. To serve as the liaison between Student Government Association and the Executive Board during the process of constitutional changes. ix. To serve on any committee appointed by the college’s administration in order to represent the Association’s point of view. x. To assume the duties and powers delegated to the president of the Association in the president's absence. xi. To assume the duties and powers delegated to the president of the Association in the president’s absence. xii. To uphold the constitution and to make sure other executive members uphold them as well xiii. To represent students and the SGA, upon invitation,at Senior Investiture and Opening convocation, Honor Pledge Ceremony, Founder’s Day Convocation, Sophomore Ring Ceremony, and Graduation. . xiv. To represent the members of the ASCSGA at official college functions and other times when such representation is appropriate. f. Secretary of Student Government Association i. To serve as a member of the Executive Board of Student Government Association. ii. To attend all meetings of the Executive Board of the Association. iii. To maintain individual attendance records of meetings of all student senators iv. To take minutes at all meetings of the Executive Board of the Association v. To notify members of violation of the constitution and its bylaws and of any action taken by the Executive Board or Association against such members. vi. To record minutes of Student Government Association and Executive Board meetings, and to distribute minutes to Executive Board and administrative offices requesting them. vii. To post/publish the minutes of the Student Government Association meetings in areas provided. viii. To prepare and present to the Executive Board of the Association a concise summary of Student Government Association’s activities at its final session. ix. To coordinate student interviews for the board of trustees, faculty and college committees. x. To chair the Elections Committee and ensure eligibility of candidates xi. To maintain and accept petitions for all Student Government Association offices. xii. To conduct elections in a manner that upholds the Agnes Scott Honor Code. xiii. To represent students and the SGA, upon invitation, at Senior Investiture and Opening convocation, Honor Pledge Ceremony, Founder’s Day, Sophomore Ring Ceremony, and Graduation. xiv. To represent the members of the ASCSGA at official college functions and other times when such representation is appropriate. g. Treasurer of Student Government Association i. To serve as a member of the Executive Board of the Student Government Association. ii. To keep the financial records of the Student Government Association. iii. To draft the yearly budget of the Student Government Association. iv. To preside as the head of the Allocations Committee. v. To serve as chairperson of the Budgeting Committee vi. To serve as chairperson of the ASCSGA Allocating Committee, voting only in the case of a tie. vii. To have the power and responsibility to examine all of the financial records of ASCSGA supported organizations. viii. To call and preside over budget hearings. ix. To serve on the Strategic Planning Advisory Committee (SPAC) and SPAC Financial Subcommittee of the college. x. To attend all meetings of the Executive Board of the Association. xi. To supply such information and documentation as is necessary for the college to file accurate annual income taxes for the organization. xii. To have the sole power to review and have a final approval of all proposed budget use by the ASCSGA Executive Board before any payment or transfer can h. Parliamentarian i. To serve as a member of the Executive Board of Student Government Association. ii. To attend all meetings of the Executive Board and Student Government Association. iii. To have a working knowledge of the rules of parliamentary procedure, specifically Robert’s Rules of Order, and will advise the Executive Board of Student Government Association on points of procedure when asked. iv. To assist the Executive Board in the maintenance of order. v. To serve as chairperson of the Constitutional Review Committee of the Student Government Association. i. Chair of Coalition of Student Multicultural Organizations (COSMO) xvi. To serve on any committee appointed by the college’s administration in order to represent the Association’s point of view. xvii. To perform any other duties deemed necessary or prudent by the administration of the college xviii. Upon invitation by the board chair, to attend meetings of the Board Trustees as an observer xix. To represent students and the SGA, upon invitation, at Senior Investiture and Opening convocation, Honor Pledge Ceremony, Founder’s Day, Sophomore Ring Ceremony, and Graduation. xiii. be made from the ASCSGA Executive Board account, including ASCSGA Executive Board Co-sponsorship. xiv. To have the power to approve or disapprove SGFF transfers to individuals or organizations that have been selected by the SGFF committee after the examination of the current SGFF budget. xv. To have the power to appoint the Allocating Committee Secretary, subject to approval by the President of the Association and the Student Government Association. xvi. To have the power and responsibility to demand and examine reports from each ASCSGA supported organization showing their own budget uses each semester. xvii. To have the power to temporarily withhold the use of the allocated money from an organization if ASCSGA Treasurer and the ASCSGA Executive Board advisor deem that an ASCSGA supported organization is misusing or overusing its allocated budget or if an organization is not submitting any financial reports requested by the Treasurer of the Association. There will be an interview process for an ASCSGA supported organization to have allocated budget reinstated. xviii. To have the power to review any budget appeals submitted within the first two weeks of the fall semester. xix. To have the power to ask the Chair of Inter-Organizational Council (IOC) and/or the advisor of the Chair of IOC for the IOC meeting attendance record to finalize the allocation process. xx. To represent students and the SGA, upon invitation, at Senior Investiture and Opening convocation, Honor Pledge Ceremony, Founder’s Day, Sophomore Ring Ceremony, and Graduation. xxi. To represent the members of the ASCSGA at official college functions and other times when such representation is appropriate. i. To advise the Executive Board of the Association of the concerns marginalized and/or underrepresented students on campus. ii. To serve on the President’s Committee on Community Diversity. iii. To serve as a voting member of the Allocating Committee. iv. To attend all meetings of the Executive Board of the Association. v. To serve as chair for the advisory group the coalition of Student Multicultural Organizations (COSMO). vi. To serve as a voting member of the Supreme Court. vii. To represent students and the SGA, upon invitation, at Senior Investiture and Opening convocation, Honor Pledge Ceremony, Founder’s Day, Sophomore Ring Ceremony, and Graduation. viii. To represent the members of the ASCSGA at official college functions and other times when such representation is appropriate. B. Duties and Powers of the General Body a. Student Senators i. It will be the primary function of Student Senators to represent the views and concerns of their constituent groups to the Student Government Association of Agnes Scott College. ii. To be informed of the needs and interests of the Association, College, and community, and to undertake and support projects which serve these interest. iii. To meet the attendance guidelines of the Student Government Association constitution. iv. To consult with and make proposals to college committees as well as the administration and faculty in matters concerning the students. v. To adopt and amend constitution by the affirmative vote of a majority of its members. The constitution will govern its operation and procedure. vi. Upon appeal, and only by a supermajority vote, may the Student Government Association override a veto by the president of the Association, on an allocation made by the Allocating Committee. A vote to override must take place within ten (10) school days. vii. To be able to approve or reject, by a majority vote, all presidential appointments. viii. To read, understand, and always act in accordance with this constitution. ix. To recommend recognition as well as suspension of student organizations. x. To serve on at least one committee as set forth in the constitution.. xi. To serve as a liaison to a department or office on campus. xii. To vote on final approval of constitutions of organizations seeking official recognition. xiii. To elect student members to all College, faculty, and Board of Trustees committees as listed in the constitution. xiv. All senators will represent the needs and voices of their respective constituent group. b. Chair of Inter-Organizational Council (IOC) i. To serve all duties of Student Senators ii. To chair and coordinate regular Inter-Organizational Council meetings. iii. To assist in the coordination of ASCSGA student group activities. iv. To serve as a voting member of the Allocating Committee. v. To coordinate and execute the new student organization process as chair of the Chartering Standing Committee. ARTICLE III RULES AND PROCEDURES Section I: Meetings and Action of the Governing Body of the Association A. The Agnes Scott College Student Government Association Governing Body meets every Friday at 2:30 pm with meeting duration dependant on the business on the agenda. B. All meetings are open to the campus community unless closed by a motion and full body vote or action of the Executive Board. Whenever possible, a specified reason for holding a closed meeting should be provided. C. The General Body upholds the Honor Code in all meetings and decisions. D. The agenda is established by the members of the Executive Board of the Association and should be shared at least 3 days prior to the agreed upon meeting time. All members of the Governing Body of the Association may suggest any topics that should be discussed to the Executive. E. The minutes of meetings will be posted onto the ASCSGA website within three days of the meeting. Section II: Meetings and Action of the Executive Board of the Association A. The SGA Executive Board will meet once a week at a time determined by the Executive Board members. These meetings are closed B. The Executive Board upholds the Honor Code in all meetings and decisions. C. The agenda is established by the members of the Executive Board of the Association and should be shared at least 3 days prior to the agreed upon meeting time. All members of the Executive Board of the Association may add any topics that should be discussed. D. All members of the Executive Board of the Association will be given one vote except for the president of the Association, who will vote only in the case of a tie. E. It will be the responsibility of the Executive Board to facilitate communication within the campus community and act in accordance with Association’s interests. F. The following actions will not be held to the requirements of a vote by the general body : a. Financial decisions from the SGA Executive budget under $300 G. The following actions will REQUIRE a vote by the general body: a. Expenditures over $300 b. Appointment of a senator or executive board member to fill a vacancy. Section III: Emergency Meetings of the Association A. Emergency meetings may be called by the President at any time with 24 hours notice. B. Attendance Policies will be waived for emergency Meetings C. The President may suspend quorum rules through a written Declaration of Emergency with approval by the ASCSGA Advisor D. The minutes of meetings will be posted onto the ASCSGA website within three days of the meeting. Section IV: Attendance Policy A. General Body Attendance a. Senators are allowed three (3) excused absences and two (2) unexcused absences during their term. b. Excused absences are special circumstances over which senators have no control. (e.g. sickness, exams scheduled during meeting times, job interviews) c. Missing a Friday meeting is equivalent to one (1) absence d. Missing a committee meeting or responsibility is equivalent to 1/3 of an absence. e. Arriving late to or leaving early from a meeting without notice is equivalent to 1/3 of an absence f. All absences from a Tuesday night meeting are to be turned into the Secretary and President via e-mail (senate@agnesscott.edu). g. On the third absence, a verbal and written warning will be given. h. After the third absence, if there is a failure to complete any liaison report, committee duties, or miss any committee or Senate meetings, the senator is obligated to give a letter of resignation. For special circumstances (e.g. severe illness, death in the family, etc.), executive board can make allowances on a case by case basis. Disputed policies can be appealed to the Governing Body. B. Executive Board Attendance a. Only 3 unexcused absences allowed. b. On the third absence, a verbal and written warning will be given. c. After the third absence, if there is a failure to attend any meetings without prior approval by the SGA Adviser, the executive board member is obligated to give a letter of resignation. d. For special circumstances (e.g. severe illness, death in the family, etc.), other executive board members or SGA Adviser can make allowances on a case by case basis. Disputed policies can be appealed to the Governing Body. Section V: Liaisons A. Each Senator will be a liaison to a department or office on campus. B. Each Senator will keep a record of their correspondence with their liaison, which will include any letters and a summary of all liaison activity. C. Each senator will be responsible for acting in at least one liaison position. The departments listed below are recommended but the president may use presidential discretion to add or change offices. D. Senators assigned to the following offices will be responsible for maintaining regular contact with the head of that office with the purpose of representing student concerns and acting as a student resource to the office: a. Accounting b. Athletics c. Dean of the College d. Dean of Students e. Office of Facilities f. Financial Aid g. Food Services h. Health Services/Wellness Center i. Information Technology Services j. Intercultural Engagement k. Global Learning l. Library m. Public safety n. Religious Life o. Residence Life p. Registrar q. Student Activities/CSI r. Internship and Career Development s. Commuters t. Center for Global Diversity and Inclusion u. Center for Leadership and Service v. Office of Summit E. Each Senator will provide the secretary of Student Government Association with copies of all correspondence with the office or series of meetings to which the senator is assigned. F. The executive board of Student Government Association reserves the right to amend the liaison positions throughout the term if the need arises. G. Senators assigned to the following meetings are responsible for attending the meetings with the purpose of reporting to Student Government Association, and when necessary, to voice concerns of the Association: a. Faculty Meetings b. Master Plan Meetings Section VI: Voting A. Definition of Voting Terms a. Majority: The majority of a voting body is defined as more than fifty percent (50%) of the voters. b. Super Majority: The super majority of a voting body is defined as at least seventy-five percent (75%) of the voters. c. Quorum: The quorum of a voting body is defined as at least two-thirds (2/3) of the voting members. i. Quorum is defined by the number of members not by the number of seats in the body. B. Voting Procedure a. A vote may be submitted in person or paper ballot. b. Revisions and amendments to the constitution will be treated as main motions, with an affirmative majority vote required to amend the constitution. c. Voting on all motions must be by roll call, non-secret ballot, or unanimous consent. d. All motions must be in the form of a bill or resolution . Amending these Rules will be made by a motion. e. Voting by secret ballot will not be allowed under any circumstances C. Voting Privileges a. The President of Association will not have voting privileges. b. The Vice-president of Association will vote only in the case of a tie. c. All other members of the Governing Body of the Association will have voting privileges. D. Rules of Voting a. Votes may be changed if the request is made before the results are announced. b. Except where otherwise noted, the necessary votes required to pass a motion, bill, resolution, or other legislative action will be based on a majority vote of members present so long as the session maintains quorum. c. The results and tally of all votes must be recorded in the official minutes, with the vote of each individual recorded in the case of roll call votes. Section VII: Order of Business The following order of business must be followed, except by suspension of the these Rules: Call to Order Approval of the Minutes President Vice-President Treasurer Secretary COSMO Chair Senator Reports Committee Reports (given by the Chairperson, including accounts of the work of the committee) Liaison Reports Old Business New Business Miscellaneous Business Announcements ARTICLE IV SPECIAL FUNCTIONS OF THE ASSOCIATION Section I: Student Activity Fee A.Each Agnes Scott College student will pay a Student Activity fee included in the tuition. B.The student activity fee will be set by the ASCSGA Executive Board in consultation with Board of Trustees Financial Subcommittee and the college administration. Student Government Association will vote on approval or rejection of the proposed fee. C.As of fiscal year 2017-2018, the student activity fee is $240 per student. D.The set student activity fee will be used to fund activities of the organizations of the Association. E. The Student Activity fee will be collected once a year by the Accounting Office and placed into a General Student Governance Fund until it has been allocated to the student organizations through the Allocations Committee. F. Any amount of allocated student activity fee money remaining in the Student organizations accounts at the end of the fiscal year will return to the General Student Governance Fund and will be transferred into a “rollover” account for future contingency. Section II: Allocations Committee These bylaws will govern the operation and procedure of the Allocations committee. A. Membership a. There will be an Allocations Committee composed of the following members: the ASCSGA treasurer as chairperson, the Associate Director of the Center for Student Involvement as adviser, the InterOrganizational Committee chairperson, the treasurer of each Class, and two students elected at large in the spring elections. b. The Allocating Committee secretary will be a non-voting member and appointed by ASCSGA treasurer, subject to approval by the President of the Association and the Student Government Association. c. If two students at large are not elected at the time of elections or if any of the allocations members are unable to serve due to resignation or impeachment, then such positions will be filled by the president of the Association, subject to approval by the Student Government Association general body.. B. Powers and Duties a. The Allocations Committee will have the sole authority to make allocations of student monies, which will become effective if not vetoed by the President of the Association. b. Funds distributed by the Allocations Committee to Programming Board must be used only for events which are open to all members of the ASC Student Body . c. To adopt and amend the Committee bylaws by the affirmative vote of a majority of its members. C. Meetings a. Meetings will be held at least 4 times during the Allocations process held each spring semester. b. All meetings must be held on campus and members will be notified at least 24 hours in advance of emergency meetings. c. All meetings are mandatory and regular meetings will be announced with 2 weeks notice. D. Eligibility for funding a. In order for a student organization to be funded by the Allocations Committee: i. The organization must be a registered student organization. ii. The organization cannot duplicate the goals or services of another already funded organization. iii. The organization cannot be in debt. iv. The organization cannot be an honor society. v. The organization cannot require dues of its members. vi. The group must fall into one of the fundable categories as defined by the Allocating Committee’s guidelines. b. The Allocating Committee has determined that activities in the following categories are eligible for Student Activity Fee money: i. Co-curricular organizations that are not administered by college departments or units ii. Club sports iii. Student news, information, opinion, entertainment, or academic communications media groups iv. Cultural organizations v. Fine arts organizations vi. Hobby organizations vii. Service organizations Section III: Special Circumstances A. Due to the extensive costs for campus wide programming and the manner in which the body serves the entire Agnes Scott students, the Programming Board will automatically receive 25% of the Student Activity Fee Allocation. B. As per the approval of the Board of Trustees in 2012, the Student Green Fee Fund will receive $10 per student and will be distributed as set forth below. Any funds remaining at the end of the fiscal year will be redepostited to the general SGA account. C. Five Dollars ($5) per student goes into the First year Class account for its first year on campus. Each Class will then be responsible for fundraising any additional monies throughout their remaining three years. Section IV: Budget Proposal and Allocations Process A. Organization representatives must attend the budget meeting presented by the Center for Student Involvement. If they are unable to attend at the scheduled time, they must set up a separate time to meet with the Student Government Association (SGA) Treasurer to get this information. B. The Allocation Committee will review budget proposal rough drafts and reply to an organization with any feedback. C. Budgets turned in after the deadline for final budget proposal submissions will be penalized at a rate of 10% off the final allocation per day late. After 5 days, there will be an allocation of $0. (Please note that the “first day” for late budgets begins at 5:15 p.m. the day that budgets are due.) Incomplete budgets will be penalized at a rate of 5% off the final allocation per day incomplete. D. In the event that pertinent information concerning the request is not available or circumstances arise which prevent a request from being turned in on time, the ASCSGA Treasurer reserves the right to waive the aforementioned penalties. These situations will be assessed on a case-by-case basis. E. Allocation Committee will interview certain groups for more information. If a group is asked to complete an interview it is mandatory. If a representative does not attend the group relinquishes its student organization budget proposal and it will be automatically rejected F. After the Allocation Committee has completed organization interviews, it will begin deliberations to determine the amount allocated to each organization. All deliberations are closed. Final budget allocations will be distributed by the end of the spring semester. Section V: Fundraising: A. Registered student organizations may fundraise for additional budget money and may use the collaboration form to get more funding from SGA and are encouraged to cosponsor with other student organizations. B. Fundraising efforts by any allocated student organization can be for donations to charity. C. Dues may be collected by a student organization to be used for events for the Agnes Scott community. Section VI: Appeals of Allocations A. All appeals of allocations committee decisions must be made within a month of the start of the fall semester to the current Treasurer of the Association, IOC Chair, and Adviser of the Allocations committee. B. Once the decision is made by this panel,, the decision is final and no more appeals can be submitted from the same organization that year. C. The appeals submitted by an ASCSGA supported organization can only reflect the allocated budget of the current year. Section VII: Student Green Fee Fund (SGFF) Committee A. The SGFF Committee Chair will serve as a voting member of ASC SGA General Body. B. The Student Green Fee Fund (SGFF) allows Agnes Scott students the opportunity to engage directly in sustainability efforts at Agnes Scott by initiating and leading sustainability projects on campus and by participating in educational opportunities off campus. This fund will be available to all students who apply and it will be managed by a student committee. By so doing, students are able to take active leadership in addressing issues of sustainability at Agnes Scott. C. Funds for the SGFF will come from the $10 green fee allocation of the Student Activity Fee. D. Applications for SGFF funds will be available on the SGA website and through the Office of Sustainability and Center for Student Involvement. E. The application will be opened on a rolling basis during the academic year. F. Two Thirds of the $10 per student fee will be distributed by the SGFF committee as per its constitution and will be advised by a full-time professional in the Office of Sustainability. G. One Third of the $10 per student fee will be distributed by a special committee of the Allocations Committee. ARTICLE V COMMITTEES Section I: Standing Committees A. Each senator will be an active member of at least one committee. B. At least four (4) representatives must serve on each standing committee. C. The Vice President of the SGA will assign membership to each regular standing committee, from amongst the General Body and may be adjusted when necessary during the course of the legislative term. Committee Chairpersons may designate additional members. D. Committee chairpersons are responsible for keeping track of the duties of their committee. They must turn in an attendance sheet for all committee meetings and they must report any unfulfilled duties to the Vice President.Meetings of all standing committees will be conducted in accordance with established SGA guidelines Robert’s Rules of Order Revised 10th Edition, and general parliamentary law. E. Members present at any committee meeting that does not meet the requirements for quorum as set in the committee bylaws may conduct business but not hold an official vote on any legislation. The committee may take an informal vote and communicate the results thereof to the Legislature. F. Only members of a particular committee may be allowed to vote at meetings of said committee. Section II: CONSTITUTIONAL REVIEW COMMITTEE A. There will be a Constitutional Review Committee with the Parliamentarian of the Association as the chairperson. B. These members will select one person from the committee as Secretary of the committee in order to maintain an accurate record of the proposed amendment or any changes to the constitution. C. To be responsible for the maintenance of the ASCSGA Constitution. D. To be responsible for handling the amendment process to the ASCSGA Constitution. E. Members will have one vote each, with the chairperson voting only in case of a tie. F. The chair of the Constitutional Review Committee may call meetings at any time. If a member of the Constitutional Review Committee fails to attend more than one (1) meeting, they will be asked to resign from the committee. G. The committee will follow the process set forth in the Procedures for Amendments section of this constitution. Section III: ELECTIONS COMMITTEE A. The chairperson of the Elections Committee will be the Secretary of the ASCSGA. B. These members will select one person from the committee as Secretary of the committee in order to maintain an accurate record of the proposed amendment or any changes to the constitution. C. The Elections Committee who will assist the chair of Elections in all facets of publicity, preparations for election events, and clean-up of all Election materials and flyers. D. To assist the ASC SGA secretary/Chair of Elections E. To be responsible for all publicity concerning elections, excluding individual campaign materials. F. To distribute petitions for all offices to be filled. G. To assist in verifying the eligibility of all candidates. H. To assist in the Elections Kick Off event. I. Election Board Members will never handle the electronic ballot nor will they personally receive petitions. J. The chair of Elections may call meetings at any time. If a member of the Elections Committee fails to attend more than one (1) meeting during an election cycle, they will be asked to resign from the committee. K. The Elections Committee will follow the process of Elections as set forth in the Elections section of this constitution. L. If the Elections Chair should run for a position on the ASCSGA the adviser will directly oversee the elections process and results. Section IV: PUBLIC RELATIONS COMMITTEE A. The Vice President of the ASCSGA will appoint the Chairperson of the Public Relations Committee from the General Body. B. The members will select one person from the committee as Secretary of the committee in order to maintain an accurate record of the proposed amendment or any changes to the constitution. C. The Public Relations Committee is responsible for coordinating the efforts of the Publicity, Visuals, and Web Page subcommittees. a. The Publicity subcommittee is responsible for maintaining an ASCSGA bulletin board in a public space. b. The Visuals subcommittee is responsible for coordinating advertisements for all events to be hung in restrooms and other public places; these advertisements are but not limited to flyers and banners. c. The Web Page subcommittee is responsible for working with information technology services to create and maintain a web page containing information about Student Government Association and its activities. D. The committee is also responsible for ensuring that the campus community remains informed of Student Government Association activities and issues.To be responsible for informing the campus community, in a timely manner , of events sponsored by Student Government Association and important community issues through such means as email, voicemail, and posters. Section V: CHARTERING COMMITTEE A. The Chairperson of the Chartering committee will be the IOC chair. B. The members will select one person from the committee as Secretary of the committee in order to maintain an accurate record of the newly chartered organizations.. C. The committee will review applications for chartering new student organizations and will conduct Interviews in order to determine a new student organization eligibility. D. The committee will follow the process set forth in the Chartering section of this constitution. E. The committee will determine the organization’s status as allocated or non-allocated. Section VI: BUDGET COMMITTEE A. The Chairperson of the Budget committee will be the SGA Treasurer B. The members will select one person from the committee as Secretary of the committee in order to maintain an accurate record of the budget proposals and discussion C. The committee will review all budget proposals submitted by any member of the ASCSGA and will bring a recommendation to the governing body for approval by majority vote. Section VII: AD HOC COMMITTEES A. Ad Hoc Committees can be created by the President or Vice President at any time for special circumstances. (examples: Service, Sustainability, TEDx) B. The creation or dismissal of an ad hoc committee requires a majority vote of members present.. C. All ad hoc committees are automatically dismissed at the end of each ASCSGA Term in which they were created, unless decided otherwise by the Legislature by the resolution forming the ad hoc committee or decided later. D. Ad hoc committee meetings will be conducted in accordance with established SGA guidelines. E. Each Ad Hoc Committee will have at least five (5) Members, appointed by the by the Vice President, one (1) of whom will be a Chair. ARTICLE VI CHARTERING Section I: Jurisdiction of the Chartering Committee The Chartering Committee of SGA reviews the application and requests a meeting with each new student organization to determine whether or not the will be a student organization. The Chartering Committee will determine the status as Allocated or Non-Allocated organization. Section II: Procedure for Chartering a New Student Organization A. Students wishing to register a new student organization must complete the following requirements within the time frame designated by the chartering committee: a. Submit Letter of Intent to the Center for Student Involvement including a clear, distinct purpose and ensure that the organization is not similar to any other student organization on campus. b. Meet with Center for Student Involvement staff member to review documents and walk you through the registration process. c. Discuss the role and impact the student organization will have on campus to ensure the student organization supports the needs of the student body. d. Identify an advisor who is a full time faculty member or staff member of Agnes Scott College. e. Each organization must have at least 10 members, 4 of which are officers. f. Submit registration packet through the Center for Student Involvement g. Registration information must include: i. Organization Name (cannot have “Agnes Scott College” preceding the name) ii. Classification of Student Organization iii. Recruit a full-time faculty/staff member as your organization advisor, employed by Agnes Scott College iv. Advisor Roles and Responsibilities of Student Organization form v. Advisor/Organization Expectations Contract vi. Minimum of 10 full-time students (4 Executive Board Members included) as members using @agnesscott.edu email vii. Officers include but are not limited to: President, Vice President, Secretary and Treasurer viii. Organization Constitution ix. Acknowledgement and agreement of Alcohol and Drug Policy form h. Review registration requirements with student organization advisor, prior to registration submission to the Center for Student Involvement. B. Upon completion of the requirements above potential student organizations will then go through the ASCSGA Chartering Process as follows: a. The Chartering Committee will review the application materials provided b. The Chartering Committee will schedule an interview with the prospective organization to discuss their goals on campus c. Based on the content of the application and interview, The Chartering Committee will make a recommendation to the general body on whether they believe the group should be recognized d. The General Body will vote on whether or not to recognize the new student organization e. Should the organization be recognized and seek allocation, the chartering committee will vote on their status as allocated or not allocated Section III: Responsibilities and Expectations of Registered Student Organizations A. Register/renew your organization annually based on deadlines set by the Center for Student Involvement. B. Accept responsibility and be accountable for sponsoring events and/or programs. C. Review and adhere to the policies and procedures in the Student Organization Manual. D. Ensure that all organization’s activities comply with Agnes Scott College’s policies and regulations. E. Maintain current forms and files with the Center for Student Involvement. F. Assign one representative to attend monthly IOC meetings. G. Set and follow expectations for communication and involvement of the organization’s advisor. H. Follow regulations regarding fiscal procedures including: budget allocation, p-card usage, expenditures, ticket sales, financial reporting, etc. I. Maintain an updated organization member roster. J. Participate in leadership development opportunities provided by the Center for Student Involvement. Section IV: Allocations Status A. Groups may be allocated in the same year their charter is granted. B. Groups wishing to be allocated must present a budget proposal to the chartering committee which can also be used by the allocating committee. C. Allocated groups will be granted no more than $200 within their first year of allocation. D. Each group may apply to have its allocations status changed during the spring of each year. ARTICLE VII ELECTIONS Section I: Procedures A. Any student wishing to become a candidate for a Student Government Association office or for any office to be elected by the student’s class, must submit a petition to Elections Committee at a time to be determined by the Elections Committee. B. No office may be filled by more than one student. C. Students may petition for one (1) executive board position and one (1) general body position, but may only hold one office. No student may petition for more than two (2) total SGA positions. D. Should a candidate be elected to more than one (1) office, the candidate can select the office they want to accept. In this case, the first runner-up (person with the second highest number of votes) will be elected for the vacant office. If the there were no other candidates, the position will be filled as outlined in the Resignations and Vacancies Article. E. The Elections Committee will send preference cards to those students appearing on the ballot more than once. The student must rank the offices according to the student’s preference and return the card by the date specified to the Elections Committee. If the student fails to do so, the student’s name will be removed from the ballot. F. The Elections Committee will post the names of the candidates of each office randomly on a final ballot. G. The Elections Committee will post the final ballot and petitions as they are submitted before the Association votes. H. Speeches will be required of the candidates in contested races for the Executive Board of the Student Government Association. I. Voting will last for at least one (1) school day (24 hours, 12am -11:59pm) and no more than three (3) consecutive school days. J. The chair of Elections Committee will inform the Association of the election results. K. Candidates wishing to appeal a. Any candidate may request a recount. b. Any candidate may request to see the numbers of the election results. c. Any candidate who has reason to suspect the result may have been compromised may submit a formal letter of appeal to the Dean of Student within 24 hours of the release of election results which explains and provides evidence of suspected misconduct d. Any appeal to elections results will be reviewed by a committee including the following: the Student Government Association President, the Honor Court president, the Judicial Board President, the Assistant Dean of Students, a representative from the Center for Student Involvement staff and a representative from Academic Affairs. Section II: Eligibility A. All candidates a. Must have a 2.5 GPA at the time of the election. b. Must not be found responsible for an Honor Court violation. c. Must not be found responsible for any more than two Judicial Board violations of any kind and no more than one alcohol violation. d. Must meet any specific eligibility requirements of their position as outlined in Article II, Section D. B. If a candidate for ASC SGA Executive Board wishes to petition to hold other responsibilities at Agnes Scott College (e.g., Resident Assistant, member of a student organization executive board, editor of a publication, etc.), they should discuss this with the adviser of the ASCSGA and/or the organization’s advisor. In rare occasions, permission may be granted by the Elections Committee to waive this restriction. C. Students running for positions with specific conditions of eligibility (i.e. Commuter, Transfer, International, Woodruff, and Athlete Senators) must run according to expected status in the gall. Eligibility will be verified. If, in the fall, there is a change in status the student must resign from office. D. If candidates do not meet one or all of the requirements above they must submit an appeal letter to the president of the Association at the time the petition is submitted. The Elections Committee will notify the candidate prior to the campaign period. Section III: Elections Timing A. General Elections B. All elections will be conducted in accordance with the policies and procedures of the Elections Committee. C. Campus-wide elections will be held two times per academic year: once at the beginning of fall semester and once at the end of spring semester. D. Elections to elect First-Year officers and representatives to Student Government Association, Honor Court, and Judicial Board will be held at the beginning of the fall. E. Elections to elect representatives to Student Government Association Governing body, (including Executive and General Body), Honor Court, Judicial Board , and Programming Board, will be held at the end of the spring. F. Elections to elect Class Officers ( president, vice president, treasurer and secretary) and Class Senators­At-Large will be held in the spring. These offices are voted on by their respective classes. Section IV: Special Elections A. If any positions are left open after the spring general election period, the chair of Elections will make a call for petitions the fall semester. B. Special elections will be held in conjunction with elections of First Year student representatives and will follow all the procedures and eligibility of spring elections. C. Any vacancies occurring or remaining in the time between fall elections and spring elections will be filled by appointment, according to the eligibility of the position, by the Executive Board using a process of interviewing with approval by the General Body. ARTICLE VIII RESIGNATIONS OR VACANCIES Section I: Resignation or Vacancies of Office of Student Government Executive Board Members A. Any member of the Executive Board of the Association wishing to resign must submit a typed letter of resignation to the ASCSGA secretary, whom will be distribute it amongst the Executive Board of the Association, where the Executive Board of the Association will reject or accept the typed letter of resignation. B. Resignations will be filled as soon as possible. All resignations must be verified in writing to the president of the Association. C. The President of the Association will fill any executive board vacancy by appointment with approval by the general body through a simple majority. D. An officer may nominate their successor if leaving in good standing E. During the period of the vacancy, the president of the Association will fulfill both the president’s position and the vacant position. If the president of the Association resigns or is impeached, the Vice-President of Student Government Association fulfills the position of Student Government Association president. The Vice President position will be filled by an appointment of the new acting President with approval by the general body. F. Special provisions may be made for students who plan to study abroad in the fall semester. Section II: Vacancies of Office in Member Organizations of the Association and Class Officer Position A. The departing senator or executive board member may nominate the successor to the position if leaving in good standing. B. Appointment of Successor will be made following the procedure of succession outlined by that organization, or by the President of the Student Government Association with approval by the General Body if no such procedure is in place. C. Special provisions may be made for students who plan to study abroad in the fall semester. ARTICLE IX IMPEACHMENT PROCESS FOR ASCSGA ELECTED OFFICERS Section I: Supreme Court The Honor Court will serve as the Supreme Court in cases of constitutional challenges to the SGA Constitution and impeachment issues. Section II: Grounds for Impeachment of Members of the ASCSGA Governing Body A. Gross violations of the ASCSGA Constitution B. Gross violation of the Honor Code C. Gross violation of Student Handbook D. Embezzlement E. Gross negligence of duties F. Abuse of power Section III: Impeachment Process A. A concerned student contacts a member of the Supreme Court as designated in the Honor Court constitution. B. The student meets with the Supreme Court to state the student’s case. The student must give grounds for impeachment. C. The Supreme Court, excluding member(s) being impeached, would research and review the case in a timely manner and determine if there are sufficient grounds for impeachment D. If sufficient grounds for impeachment are determined by a 2/3 vote, there will be a student forum held by the Supreme Court within one week. At the forum, both sides of the issue will be presented. E. A campus wide vote will be held within 72 hours of the forum, not including weekends, to determine if the officer will be impeached. F. The Secretary/Chair of Elections Board will oversee the voting. If the Secretary/Chair of Elections Board is being impeached, the President of the Association will oversee the voting. G. Impeachment requires a a 2/3 agreement of the voters present. H. Decision of vote takes effect immediately after the results of the vote are announced. I. The open position is filled according to the ASCSGA Constitution of the respective organization. Article X MEMBER ORGANIZATIONS Section I: Definition of Member Organization A. The following Organizations are considered member organizations of the ASCSGA with representation and voting powers: Coalition of Student Multicultural Organizations (COSMO), Student Athletic Advisory Council (SAAC), and Programming Board B. Each will set and abide by their own constitution as well as the constitution of the ASCSGA. C. Each member organization holds its own charter, constitution, and bylaws and must fulfill its duties as outlined in these documents. D. In order to maintain a voting seat on the ASCSGA, the Constitution of each Member Organization must be approved by a majority vote in the governing body of the ASCSGA. E. All subsequent amendments to the constitution of each member organization must also be approved by a majority vote of the ASCSGA. F. The Inter-Organizational Council (IOC) is differentiated in representation on the SGA and in power. G. Absent an executive board and constitutions of their own, this grants these entities existence and power since they are not Recognized Student Organizations Section II: Procedures for Bylaws for Member Organizations of the Association A. Adoption a. Notice of proposed initial bylaws must be given to all members of the organization at least one week in advance of vote. b. A quorum of three-fourths (3/4) of the body must be present to adopt bylaws. Bylaw proposals will be treated as main motions, with the exception that initial bylaws must receive an affirmative vote of at least two-thirds (2/3) to be adopted. B. Revision and Amendments a. Notice of a proposed revision or amendment of the organization’s bylaws must be given to all members at least one week in advance of a vote. b. A quorum of three-fourths (3/4) of the body must be present to revise or amend the bylaws. Revision and amendments of the bylaws will be treated as main motions, with an affirmative majority vote required to change the bylaws. C. Extent a. Bylaws adoption, revision, or amendment will be effective immediately upon passage unless passed with a proviso of delay. b. All bylaws are subject to the restrain of the Agnes Scott College Student Government Association constitution, and bylaws in conflict with the constitution will be declared null and void. c. Any amendments or revisions to an organization’s bylaws must be submitted to Constitutional Review d. A member’s failure to conform to the bylaws of the organization will be grounds for impeachment. Section III: Inter-organizational Council (IOC) A. Membership a. Membership will consist of the Vice President or a designated representative from each student organization at Agnes Scott College. These organizations include both those funded by the ASC SGA and those with independent sources of funds. b. Officers may be elected from within the Inter-Organizational Council at the discretion of the chair. B. Meetings a. Meetings will be held regularly and will be chaired by the Inter-Organizational Council chair. b. In order to avoid absent group representatives, reminders must be sent out before each meeting. C. Powers and Duties a. IOC’s purpose is to facilitate communication among campus organizations [themselves, as well as with the ASC SGA]. b. Each student organization will be required to submit a “student organization registration form” along with the appropriate attachments (member roster and constitution) at the beginning of each semester. Failure to submit this form will result in the loss of organizational status and the inability to participate in the budget allocations process and reserve event space on campus. If an organization loses organizational status and would like to re-establish itself, it must re-apply to Student Government Association for approval. c. All groups will submit proper EMS forms to reserve all spaces. Failure to use spaces upon their reservation may result in penalties to be decided upon by the IOC chair or director of campus life and student engagement, including, but not limited to billing for up to 50% of the cost of set-up. d. The Chair will verify and advise new student organization with completion of all student organization forms before submitting forms for approval from the Student Government Association. ARTICLE XI PROCEDURES FOR AMENDMENTS TO THE ASCSGA CONSTITUTION Section I: Procedure A. Proposed Amendments must be submitted in writing by students to the Constitutional Review Committee which is a Student Government Association committee. B. After submission, the Constitutional Review Committee will research the amendment. By consensus, the committee will have the right to determine if the proposed amendment is relevant. C. If relevant, the committee will take the amendment to the Governing Body of Student Government Association. D. The ASCSGA Governing Body will vote on the proposed amendment. Three-fourths (3/4) affirmative vote of a quorum, in favor of the amendment is required for approval of the proposed amendment. E. If the Constitutional Review Committee does not approve the amendment, the committee will send a written statement to the person who submitted the proposal. The statement will explain the committee’s decision. Section II: Appeal Procedure A. Any student has the right to appeal the adoption or rejection of a constitutional amendment at either the committee consensus or the Governing Body vote. B. To appeal an approved or rejected amendment a student must submit a petition for review C. Said petition must have signatures of thirty (30%) percent of the ASCSGA body. D. The petition will set forth in exact words the action sought and will have the proposed amendment written at the top of each page. The petition must include the name and phone number for each signer of said petition. E. The petition will be submitted to the president of Student Government Association. The president reserves the right to verify the signatures on the said petition. F. If the signatures are secured and verified, the proposed amendment will then follow the procedures as listed in Article XI, Section I., D-E. G. The decision made following appeal will be the final decision. Swing  Dancing  Club Constitution AdoptedMay, 2014 Article  I (Name) Swing  Dancing  Club Article  II (Purpose) Section 1: Thisclub  willprovideanopportunity  to  learnhowto  swing  dance!Inaiming  to  accommodatebeginnersaswellasthosewithmoreexperience,theSwing  Dancing  Clubwillbea  funenvironmenttopursueswingdancingas  ahobby,as  entertainment,andas  asocialactivity. Section 2: TheSwingDancingclubwillalsoattendtothehistoryandculturebehindthisdance style.As  aclub,wewilllearnabouttheorigins  ofthedance,howithas  changed,andits  social impact. Article  III (Membership)   Section 1:  Anti-­-DiscriminationClause AllPrivilegesofmembershipshallbe  made  available  to  anyone  regardlessofrace, gender,creed,color,religion,nationality,sexualorientation,ordisability. Section 2: StudentandNon-­-Studentmembers Membershipisopento A. AllAgnesScottCollegestudentswhomeeteligibilitystandardsasstatedintheSGApolicies.Only  AgnesScottCollegeStudentscanvoteand/orholdoffice B. AgnesScottCollegefacultyand/orstaff C. Honorarymembers;Alumnae,andothersasvotedonbytheExecutiveBoardTherewillbenomaximum  numberofmembers Section 3: ObligationsandExpectationsofGeneralBodyMembers Itshallbethedutiesofthemembersto: Tobecomeamember,thestudentmustbecurrentlyenrolledatAgnesScottCollege,musthaveaminimum  GPAof2.0.Tomaintaingoodmembershipstatus,themembermustupholdtheeligibilityrequirements,mustattendallmeetingsdesignated  asmandatory(excusesincludepersonalorfamilyemergencies,previousacademicobligations,orotherapprovedby  vicepresident),andhaveno  morethat twoJudicialBoardconvictions. Article  IV (Offices)  Students can only run for, and  hold  office in an organization if they are in good  standing based  on the organization’s  requirements Section 1: President(s)DutiesA. Calland  preside  overallmeetingsofthe  organization B. Seethatallelectionsareannouncedandheldasprescribedby  theconstitution C. Appoint,overseeandassistallcommitteesandExecutiveBoardMembersasneeded D. Submita  detailedreportto  theincoming  President(s)in  addition  toconducting atransitionalmeeting  forallincoming  ExecutiveBoardMembersafterelections E. Serveasa  liaisonbetweentheorganizationanditsadvisor F. NotifymembersofswingdancingeventsinthegreaterAtlantaswingcommunity G. Betheliaison  between  swingdanceinstructors,DJs,and  thisclub. Section 2:CommunicationsManager A. ServeasInter-­-OrganizationalCouncil(IOC)Representative,attendingallmeetings B. Presideoverallmeetingsin  theeventoftheunavailabilityofthePresident(s) C. SucceedthePresidentintheeventifthePresident’sextendedabsenceor removal D. ActasanotheradvisortoallcommitteesappointedbythePresident(s) E. Prepareallnecessarydutiesasprescribed  bythePresident(s) F. Collectand  submitallorganizationalinformationtoIOCasitrelatestotheAllocationPointssystem a. Includesbut  not  limitedtomembershipnumbers,communityservicehours,eventattendanceetc. G. Submita  detailedreportto  incoming  Vice-­-President H. Approvenon-­-emergency  andnon-­-academicabsencestomandatory  meetings I. Sendoutnoticesofallcalled/scheduledmeetingsto  theGeneralBody J. ManagePRforallevents-­-facebookandemailstoclubmembersandgeneral  public. Section 3:EventsChair A. Keeparecordoftheproceduresofallmeetingsandtomakeminutesavailabletothecampuscommunity B. Submitroomandtechnology  requests C. Takeattendanceateachmeetingorevent D. Trackmembersparticipation  in  committees,meetingsandevents E. Maintainanupdatedmailingandemaillistofallcurrentmembers Section 4: Treasurer A. Recordalloftheexpenditures,includingbutnotlimitedtophoneandcopycharges,performers/speakercosts,teachers,outsideevents,etc B. UpdatebudgetregularlyandbringtoallExecutiveBoardmeetings C. Personallycommunicatewith  allExecutivechairsregardingtheirindividualexpendituresandotherbudgetary  information D. Storebudgetinformationinmultipleforms,digitalandhardcopy E. Proposebudgetchangesin  congruencewith  thePresident(s)and  Vice-­-President F. Submita  detailedreporttoincomingTreasurer G. Submitinvoicesforvendorsforevents H. Maintainbankinginformationforeachvendor Article V ElectionsandRemovals Section 1:  Executive  Board A. Theelectionsforofficersfortheforthcomingyearwilltakeplacein  theSpring semester  nolater  thanandwillbesetbytheCenter  for  StudentEngagement B. AnycurrentgeneralbodymemberandrisingSophomore,Junior,orSenioringoodstanding  iseligibletorun  foran  ExecutiveBoardposition   C. AnycurrentandrisingJuniororSeniorwithatleastoneyearExecutiveBoardexperience  iseligible  tobe  electedPresident(exceptincasesofspecial nomination  ofmemberbytheExecutiveBoard) a. Requirementsapply  to  bothcandidatesfora  Co-­-Presidency D. Allofficersmustbeelectedbyamajorityvoteofallmemberswitharequiredquorumconsistingofatleasthalfofallmembers E. RunoffelectionsmaybecalledasnecessarybytheExecutiveBoardandAdvisor F. NewofficerstakeofficeatthelastmeetingoftheSpring  semesterand  remainin officeuntilthenextelection G. Ifapositionremainsunfilledaftertheelectionsprocess,thePresident  willhost  anemergency  electionto  fillthevacancies a. Emergencyelectionswilltakeplaceearlyfallsemester b. Allgeneralbodymembersmustbenotifiedofthevacanciesandhavean opportunity  to  runforthepositions,ifthey  areeligibleto  runforoffice Section 2:  ImpeachmentIntheevent  it  isfoundthat  oneormore  Executive  Boardmembershave  consistently  failedto attendExecutiveBoardmeetings,fulfilltheirExecutiveBoardduties,orassist/attendorganizationevents: A. TheAdvisor(s),consideredtobea“neutralparty”,shallmeetwiththeExecutive Boardmember  inquestiontoascertainthesituation B. Thepresident(s)andtheVice-­-Presidentwillmeetwith  thisExecutiveBoard  memberaftertheyhavemetwiththeAdvisortodeterminethemembers’ willingnesstoremainontheBoardandperformsufficiently. C. IftheExecutiveBoardmembercontinuestounder-­-perform,theExecutiveBoardshallvotewhether  thatmember  shallremainontheBoard a. TheBoardwillimmediatelyappointareplacement,whoisan  active GeneralBodymemberandagreestoaninterviewsessionwiththeExecutiveBoard. D. IfthePresident  resignsorisremoved,theVice-­-Presidentwilltaketheirplacein  theinterimuntilthenext  electioncycle.Allotherofficerswillbenominatedby theorganization’smembers. Section 3:  Advisor A. Afull-­-timeAgnesScottCollegefaculty  orstaffmemberwillserveasanadvisor totheorganization B. TheAdvisor(s)shallbechosen  bytheExecutiveBoard C. DutiesoftheAdvisorincludebutarenotlimitedto a. MeetingwiththeorganizationsExecutiveBoardattimesagreedupon b. Reviewingtheyearlyallocatedbudgettoplanforevents,etc c. Signing  allrequiredpaperwork d. Advisingtheorganizationonissuesofriskmanagementandleadership e. ReviewAgnesScottCollege’sHandbookwiththeorganizationtoknow allCollegepoliciesandprocedures Section 4:  Time  of  Elections A. ElectionsshalltakeplaceduringSpringElections,setbytheCenterforStudentEngagement B. EmergencyElectionsareheldin  earlyfall Article  VI Meetings Section 1:  Organization  Meetings A. TheExecutiveBoardshall  meetmonthlyandbeforeeachgeneralbody  meeting   B. Generalbodymeetingsshallbeheldeveryotherweekandatleasttwice monthly Section 2:  Additional  Meetings A. Emergencymeetingsmaybecalledtoprovideawarenesstostudentswhoareunabletoattendgeneralbody  meetings B. ThePresident(s),withtheapprovaloftheExecutiveBoard,maycalladditionalmeetings Article  VII Amendments Section 1:  The  Constitution  shall  be  amended  by  an  Executive  Quorum  (majority  of  Executive Boardmembersinattendance  atameeting)andmajority  vote  ofGeneralBody  members Section 2:  An  Amendment,  which  the  Executive  Board  wishes  to  take  on,  must  be  submitted  to  the membersatleastoneweekbeforetheBoardplanstoimplementit Section 3:  An  amendment  must  be  approvedby  the  organizationAdvisorbefore  finalratification UNICEF Campus Initiative at Agnes Scott Constitution Adopted: April, 2014 Revised: April, 2017 Article I: UNICEF Campus Initiative at Agnes Scott Article II: Purpose Section 1: Education: Through intellectual discussions and communal hours, UNICEF at Agnes Scott aims to educate its members, campus, community about UNICEF`s child survival work. Section 2: Advocacy: Educational and political advocacy includes activities that raise awareness about child survival issues and affect legislation and public policy. Section 3: Fundraising: The organization will participate in fundraisers on campus and in the local community. Article III: Membership Section 1:Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. Section 2: Student and Non- Student Members Membership is open to: A. ALL Agnes Scott College students B. Agnes Scott College faculty and staff C. Honorary members: Alumni and others as voted upon by the Executive Board D. There will be no maximum number of members Section 3: Obligations and Expectations of General Members It shall be the duties of members to: A. Attend at least half of all scheduled programs during the entire school year to remain in good standing. B. Protect the name and reputation of UNICEF and the U.S Fund for UNICEF C. All leaders and members of the UNICEF should be registered as volunteers with the Online Volunteer Center and receive the Campus Initiative eBulletin. Section 4: Executive Board A. All officers must be students at Agnes Scott College B. All officers are expected to be present at all organization and executive board meetings Article IV: Section 1: President It shall be the duty of the President to: A. Call and preside over all meetings of the organization B. Lead and facilitate discussion of the Exec Board meetings C. See that all elections are announced and held as prescribed by the constitution D. Appoint, oversee and assist all committees and Executive Board Members as needed E. Come up with a list of yearly events . Distribute tasks for each event to the different officers . Oversea the completion of each task of other officers . Be the main contact person for possible presenters of UNICEF Campus Initiative events F. Submit a detailed report to the incoming President in addition to conducting a transitional meeting for all incoming Executive Board members after elections G. Serve as a liaison(s) between the organization and its advisor, the staff of the U.S Fund for UNICEF and local Campus Initiative Fellow H. Represent the organization at the Leadership Retreat I. Conduct a recruitment campaign for members and volunteers at the beginning of each academic year and at appropriate times throughout the year. J. Submit a Reporting and Reflection Survey twice a year (before December 31 and May 31) Section 2: Vice President It shall be the duty of the vice president to: A. Preside over all meetings in the event of the unavailability of the President B. Succeed the President in the event of the President` extended absence or removal C. Act as another advisor to all committees appointed by the President D. Prepare all necessary duties as prescribed by the President E. Submit a detailed report to incoming Vice-President F. Keep careful records of all activities and financial transactions that occur during the term of service G. Control an appropriate use of U.S Fund for UNICEF logo H. Work with other organizations to establish ties for collaboration I. Serve as IOC Liaison, attending all meetings . To notify the President of their absence at either IOC meetings at least ONE week prior to the meeting in question so arrangements for a replacement representative can be made J. Collect and submit all organizational information to IOC as it relates to the Allocation Points system . This information includes but is not limited to membership numbers, community service hours and event attendance Section 3: Secretary It shall be the duty of the secretary to: A. To commit and to be fully invested in the organizational aspect of the UNICEF at Agnes Scott B. Keep a record of the procedures of all meetings and to make these minutes available to the campus community . To create and to manage timeline for the UNICEF events (preferably online, so each Exec board member is able to view, comment, and utilize the timeline tool) . To create a list of logistical and organizational tasks needed to be implemented for every UNICEF event . In case the task can not be completed for whatever reason, attempt to find a replacement party . To document each meeting to track given agendas and meeting outcomes C. Send out notices of all called meeting and events every week for every meeting D. Take attendance at each meeting to ascertain the good standing of members E. Make a member sign-up sheet available to all events F. Track members participation in committees, meetings and events G. Maintain an updated mailing and email list of current members H. Submit a detailed report to the incoming secretary I. To communicate closely and frequently with the members of the Exec Board in order to ensure tight communication and healthy team spirit J. Be responsible for communicating and updating the contact information of new Exec Board members on the Extranet Section 4: Treasurer It shall be the duty of the treasurer to: A. Record of all bookstore, phone, and copy charges, vendors and performer/speaker costs, and other expenditures B. Bring an updated budget to ALL Executive Board Meetings C. Personally communicate with all Executive Chairs periodically regarding their individual expenditure and other budgetary concerns D. Store budget info on two disks and in hard copy form E. Pay any bills accrued by the group F. Request checks from the treasurer of SGA G. Propose budget changes with the guidance of the President and Vice-President H. Send contributions to the U.S Fund for UNICEF within 30 days of an event I. Submit a detailed report to the incoming Treasurer J. Submit an accurate financial record to Reporting and Reflection Summary K. Ensure that . Fundraising must be appropriate to the identity of the U.S Fund for UNICEF and the Campus Initiative . Funds raised for a specific purpose are used for that purpose . All money raised in the name of UNICEF benefit UNICEF . All donations and acknowledgments are quickly and efficiently processed within 30 days. Section 5: Digital-Social Media Chair It shall be the duty of the Digital/Creative Aid to: A. Well understanding of technologies that one might need to create flyers, posters, and edit photos as well as post them on all active social media accounts. B. Collaborate tightly with President, for approval of flyers or posters for the event C. Generate ideas and designs for promotion and decoration of the UNICEF events. Article V: Elections and Removals. Section 1: Officers A. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement B. Any general body member and any student at Agnes Scott College are eligible to run for an Executive Board position. C. Any current general body member and any student in good standing and with at least one year of Executive Board experience is eligible to be elected President (except in cases of special nomination of member by the Executive Board) D. ALL nominees must write and present—publicly or electronically—a brief statement of their qualifications for Executive Board leadership and their “platform—defined as one’s intentions for their position and the organization once elected—before ballots are sent out. E. All officers must be elected by a majority vote of all members. Section 2: Executive Board A. New officers take office at the last meeting of the spring semester and remain in office until the next election. B. If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies. C. Emergency elections will take place early fall semester. D. All general body members must be notified of the vacancies and have an opportunity to run for the positions, if they are eligible to run for office. Section 3: Expulsion of Underperforming Executive Board Members In the event it is found that one or more Executive Board members has consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor, considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The President and the Vice President will meet with this Executive member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently C. If the Executive member continues to under-perform, the Executive Board shall vote whether that Executive shall remain on the Board D. The Board will immediately appoint a replacement, who is a General Body member of good standing and agrees to an interview session with the Executive Board. Section 4: Advisor UNICEF should have one advisor, but should encourage other faculty members and staff to be involved with the UNICEF A. A full-time Agnes Scott College faculty or staff member will serve as an advisor to the organization B. The Advisor shall be chosen by the Executive Board C. Duties of the Advisor include but are not limited to a. Meeting with the organizations Executive Board at times agreed upon b. Reviewing the yearly-allocated budget to plan for events, etc c. Signing all required paperwork d. Advising the organization on issues of risk management and leadership e. Review Agnes Scott College’s Handbook with the organization to know all College policies and procedures Section 5: Time of Elections A. Elections shall take place during Spring Elections, typically before IOC and COSMO requests new Executive Board members and final budgets. Article VI: Meetings Section 1: Organization of Meetings A. The Executive Board shall meet weekly Section 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend meetings (Day Students, student Athletes, etc.) B. The President with the approval of the Executive Board may call additional meetings Article VII: Financial Account Section 1: The UNICEF at Agnes Scott`s financial account shall be used to hold all funds raised for UNICEF donations and organization`s expenses. The financial record book shall be maintained by the President and Treasurer, and may be reviewed by any current officer at any time upon request. Section 2: The organization financial account will not include the name “UNICEF” in its title, per U.S Fund for UNICEF policy. Section 3: Fundraising activity expenses should be 25 percent or less of generated revenue. Article VIII: Amendments Section 1: The Constitution shall be amended by an Executive Quorum (majority of Exec Board members in attendance at a meeting) and majority vote of General Body members with consistent meeting attendance and community service participation. Section 2: An amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board takes action on it Section 3: Amendment must be approved by the Advisor before final ratification Revised January 2017 Agnes Scott College USA South SAAC Constitution USA South SAAC Mission Statement-The mission of SAAC is to: * Enhance the total student-athlete experience by promoting opportunity, protecting student-athlete welfare and fostering a positive student-athlete image * Support and encourage athletes in their development athletically and academically by promoting discipline, time management skills and goal setting * Facilitate open communication between student-athletes, the academic community, coaches and administrators * Increase the Conference's involvement in the NCAA Student-Athlete Advisory Committee * Promote good sportsmanship, fair play, leadership and academic achievement among student-athletes * Provide the student-athletes with a "voice" in the Conference ASC SAAC Mission Statement-The mission of the Agnes Scott College Student-Athletic Advisory Committee is to: A. Generate a student-athlete voice within the Athletics Department. B. Solicit student-athlete response to proposed NCAA legislation. C. Connect student-athlete with the campus and local community D. Commitment to encouraging all Agnes Scott students in the development of a balance between intellectual engagement and an active lifestyle. E. Identify strategies to enhance involvement and understanding of Division III among student athletes. Composition of Committee A. The SAAC will consist of two representatives from each Agnes Scott athletic institution. Male representatives are encouraged to be in attendance from the schools that can accommodate. B. Coaches may use their own process in determining who their two SAAC representatives will be. C. Each representative must be in good academic standing and an active member of his or her SAAC. Each member is expected to conduct yourself in a manner which brings credit to yourself, your team, and Agnes Scott College, both on and off campus. As a member you are accepting these responsibilities, knowing your personal conduct is an important aspect of how other people will interact with you D. Membership will not be discouraged or denied based upon race, creed, color, sexual orientation, or national/ethnic origin. E. Membership on the SAAC can be terminated by: 1. The conclusion of the student-athlete’s participation in the intercollegiate athletics. 2. Two-thirds vote of committee. 3. Resignation of committee member. 4. Failure to adhere to the attendance policy. 5. Any other violation of appropriate conduct determined by the Commissioner or the institution’s Athletic Director. Meetings A. Introduction to Business-An any meeting, business is brought before the organization either by the motion of a member, or by the presentation of a communication to the assembly There are many other cases in the ordinary routine of business where the formality of a motion is dispensed with, but should any member object, a regular motion becomes necessary, or the chair may put the question without waiting for a motion. B. Meeting will be held biweekly C. Attendance at meeting is required. Attendance A. As a member of the USA South Conference SAAC, it is expected that each member will in good faith, try to attend all meetings. B. Punctuality, active participation, and respect for others are expected from every member at all SAAC functions. C. Allowed two EXCUSED absences per semester. Must notify the secretary two weeks prior to an absence. Advisor A. The Advisor will be a member of the Agnes Scott College Athletic Staff of one of the member institutions, thus attending all meetings, coordinating SAAC meetings and functions with Chair and Vice-Chair of the committee, and providing support of the committee regarding issues with coaches and administration. If the Advisor cannot attend, his/her designee will attend. B. The Advisor will be a nonvoting member of the committee. C. Facilitate communication between the student athletes and the athletic staff. Elections/Voting Procedures A. Elections will be held annually at the Spring wrap-up meeting, with newly elected officers taking office at the beginning for the next school year. B. Nominations will be made and voted on in a primary. Two primary winners will run for office. C. Officers will be elected by the majority of the committee. D. Each team representative gets one vote. E. Team representatives are only eligible to vote if they have been present in a majority of meetings for the year to date. F. Officers are eligible for consecutive terms. Duties and Qualifications of Officers/Members A. President will: 1. Coordinate and run all SAAC meetings. 2. Develop agenda for all meetings and delegate responsibilities. 3. Tasked with the responsibility of getting student-athletes involved in SAAC and SAAC events. 4. Provide update information to SAAC members. 5. Act as liaison between the SAAC and the Conference. 6. Must have one-year experience in SAAC before taking office. 7. Serve as a voting representative. B. Vice-President will: 1. Assist President in coordinating meetings. 2. Act as President if the elected President is absent. 3. Must have one-year experience in SAAC before taking office. 4. Serve as a voting representative. C. Secretary will: 1. Take notes/minutes at all SAAC meetings. 2. Maintain the SAAC e-mail/mail/phone list of all committee members. 3. Publish minutes as well as agenda and distribute to all SAAC members. 4. Take attendance at all SAAC meetings. 5. Assist the President and Vice-President in carrying out their duties. 5. Serve as voting representative. D. Team representatives will: 1. Attend meetings and participate in sub-committees 2. Relay information back and forth between Conference SAAC meetings and their institution’s SAAC. 3. Serve as voting representative. Robert’s Rule of Orders Parliamentary procedure is a set of rules for conducting business at meetings and public gatherings. Parliamentary procedure means: • Democratic rule • Flexibility • Protection of rights • A fair hearing for everyone Order of business: 1. Call to order: If the number or percentage of members that must be present for business to be conducted is present, the chair says, “The meeting will come to order.” 2. Minutes: The secretary reads a record of the previous meeting. 3. Officers’ reports: Officers and standing committees may report on their activities and any progess that they have made. 4. Reports of special committees: Special committees report about their projects and any progress that they were created for. 5. Special orders: This is important business specifically designated to be considered at this meeting. 6. Unfinished business: This is business that was not concluded at a previous meeting. 7. New business: New topics, projects, or problems are introduced at the meeting. 8. Announcements: These inform the assembly of any important information that pertains to the athletic community. 9. Adjournment: The meeting ends by general consent or if the time of adjournment was previously set. Making a motion A motion is a proposal that the assembly takes a stand or action on some issue. Members have a right to: • Present motions “I move that…” • Second motions “Second.” • Debate motions “I think…” • Vote on motions “All those in favor?” There are 5 general types of motions: 1. Main Motions -These introduce subjects for consideration. They cannot be made when another motion is before the assembly. They yield to privileged, subsidiary and incidental motions. For example, “I move that we purchase…” 2. Subsidiary Motion -These change or affect how the main motion is handled. (They are voted on before the main motion.) For example, “I move to amend the motion by striking out…” 3. Privileged Motions -These concern special or important matters not related to pending business. In general, they are considered before other types of motions. For example, “I move we adjourn.” 4. Incidental Motions -These are questions of procedure that arise out of other motions. They must be considered before the other motions. For example, “I move to suspend the rules for the purpose of…” 5. Motions that bring a question again before the assembly -These enable certain items to be reconsidered. In general, they are brought up when no business is pending. For example, “I move to reconsider…” Presenting a motion: 1. Obtain the floor. • Wait until the previous speaker is finished • Rise and address the chair. • Give your name. The chair will recognize you by repeating it. 2. Make your motion. • Speak clearly and concisely. • State your motion affirmatively. Say, “I move that we do…” instead of “I move that we do not…” • Stay on the subject and avoid personal attacks. 3. Wait for a second. • Another member will say, “I second the motion.” • Or, the chair will call for a second. • If there is no second, your motion will not be considered. 4. The chair states your motion. • The chair says, “It is moved and seconded that we…” • After this happens, debate or voting can occur. 5. Expand on your motion. • As the person who made the motion, you are allowed speak first. • Direct all comments to the chair. • Keep on the time limit for speaking. • You may speak again after all other speakers are finished. • You may speak a third time by a motion to suspend the rules with a 2/3 vote. 6. The chair puts the question. • The chair asks, “Are you ready for the question?” • If there is no more debate, or if a motion to stop debate is adopted, a vote is taken. • When votes are tallied the chair announces the results. Voting on a motion Various methods of voting on a motion: • Voice: The chair asks those in favor to say, “aye” and those opposed to say “no”. A majority is needed. • Show of Hands: Members raise their hands to verify a vote. A majority is needed. • Ballot: Members write their vote on a slip of paper. This is done when secrecy is desired. Amending the Constitution Amendments to the constitution must be presented at a general body meeting by members of the organization in writing, and will be voted on. A majority of 2/3 of the overall members must be present in order to vote. Witkaze Constitution Adopted: February 1, 1989 Revised: As of Monday, January 27, 2014, Article I: Anti-Discrimination Clause All privileges of membership shall be made available to anyone regardless of race, gender, creed, color, religion, nationality, sexual orientation, or disability. Article II: Name This organization shall be known as Witkaze, a word of Kiswahili origin meaning “‘Sisters work together”. Article III: Purpose The purpose of this organization shall be: SECTION 1: Primarily to assist in the guidance, orientation, and advocacy of all African-American identifying students on campus regardless of level of their participation within the organization’s events or other initiatives. SECTION 2: To adhere to and fulfill the Four Pillars: Academic Excellence, Social & Political Awareness, Community Service, and Celebration SECTION 3: To provide a voice for all African-American identifying students at Agnes Scott College serving as a liaison for African-American students if/when potentially negative racially based incidents arise on campus. SECTION 4: To make the campus community aware of the contributions of people of African-American descent. Article IV: Membership SECTION 1: Student and Non-Student Members Membership is open to: A. All Agnes Scott College students, with a historic emphasis upon students identifying as African-American B. Agnes Scott College faculty and staff C. honorary members: Alumni and others as voted upon by the Executive Board SECTION 2: Obligations and Expectations of General Body Members It shall be the duties of members to: A. Attend at least half of all scheduled meetings and at least half of all scheduled events during the entire school year to remain in good standing. B. Serve on at least two committees per academic year to establish good standing and attend said committee’s meetings as they are called a. To take the initiative in communicating with the Committee Chair if communication is felt to be insufficient C. Fulfill and record the ten-hour per semester Service Requirement with Membership Chair. a. Service is defined as a minimum of five hours of community volunteer work with or on behalf of a non-profit organization and five hours of on-campus service at Witkaze events or other campus events as noted by the Community Service chair. Article V: Organization SECTION 1: President(s) It shall be the duties of the president(s) to: A. Call and preside over all meetings of the organization B. See that all elections are announced and held as prescribed by the constitution C. Appoint, oversee and assist all committees and Executive Board Members as needed D. Ensure that written correspondence is established with incoming First-year students of African-American descent prior to their arrival at Agnes Scott College E. Maintain an alliance with other Black Student Associations of surrounding Atlanta colleges and universities. F. Submit a detailed report to the incoming President (s) in addition to conducting a transitional meeting for all incoming Executive Board members after elections. G. Serve as a liaison(s) between the organization and its advisor H. Represent the organization at the Leadership Retreats and at all other IOC convened events as their presence is needed SECTION 2:Vice-President It shall be the duty of the Vice-President to: A. Serve as IOC/COSMO Liaison, attending all meetings a. To notify the president(s) of their absence at either IOC or COSMO meetings at least ONE week prior to the meeting in question so arrangements for a replacement representative can be made B. preside over all meetings in the event of the unavailability of the President(s) C. Succeed the President in the event of the President’s extended absence or removal D. Act as another advisor to all committees appointed by the President(s) E. Prepare all necessary duties as prescribed by the President(s) F. Collect and submit all organizational information to IOC as it relates to the Allocation Points system a. This information includes but is not limited to membership numbers, community service hours and event attendance G. Submit a detailed report to incoming Vice-President SECTION 3: Secretary It shall be the duty of the secretary to: A. Keep a record of the procedures of all meetings and to make these minutes available to the campus community B. Send out notices of all called meetings and events every week for every meeting C. Take attendance at each meeting to ascertain the good standing of members. D. Make a member sign-up sheet available at all events (remove) E. Track members participation in committees, meetings, events (remove) F. Maintain an updated mailing and e-mail list of current members G. Send mailed correspondence to others off-campus, check the mailbox and route the mail to the appropriate persons. H. Submit a detailed report to incoming secretary SECTION 4: Treasurer It shall be the duty of the treasurer to: A. Record of all bookstore, phone, and copy charges, vendor and performer/speaker costs, and other expenditures B. Bring an updated budget to ALL Executive Board Meetings C. Personally communicate with all Executive Chairs periodically regarding their individual expenditure and other budgetary concerns. D. Store budget info on two disks and in hard copy form E. Pay any bills accrued by the group F. Request checks from the treasurer of SGA G. Propose budget changes with the guidance of the President(s) and Vice President. H. Submit a detailed report to incoming Treasurer SECTION 5: Parliamentarian/Historian/Alumni Liaison It shall be the duty of the Parliamentarian/Historian/Alumni Liaison to: A. Keep files of all events past and present (folders, programs, etc.) B. Maintain a photo album of events C. Take photos at all Witkaze events D. Regularly update the campus with information pertaining to the achievements, contributions, and overall, the history of the group and of African-Americans. E. maintain order at all meetings F. Facilitate communication between and alumnae members G. Organize and direct all group and Alumnae collaborations H. Submit a detailed report to the incoming chairs SECTION 6: Public Relations Chair It shall be the duty of the Public Relations Chair to: A. Coordinate all off-campus promotion of Witkaze events in a timely manner B. Coordinate collaborative promotion efforts with other Agnes Scott organizations that Witkaze has agreed to promote an event with C. Create promotional materials (flyers, event-emails, cardstock invitations, etc) and Facebook event pages for Witkaze events D. Oversee a committee to aid them in publicity efforts, as needed. E. Work closely with the Events Planning and fundraising chair in the planning of Witkaze events as needed F. To track and submit all publicity-related expenditures to the Treasurer consistently G. Submit a detailed report to the incoming chair SECTION 7: Events Planning &Fundraising Chair It shall be the duty of the Events Planning and Fundraising Chair to: A. Create and carry-out any fundraising initiatives on and off campus for the group B. Work closely with the Public Relations chair in the planning of Witkaze events as needed C. Set themes, layout/floor plans, decor and project expenses of all events D. Coordinate collaborative event and fundraising efforts with other Agnes Scott organizations that Witkaze has agreed to work with E. Oversee a committee to aid them in Event Planning and Fundraising efforts, as needed. F. To track and submit all publicity-related expenditures to the Treasurer consistently G. Submit a detailed report to the incoming chair SECTION 8: Community Service Chair It shall be the duty of the Community Service Chair to: A. Organize and execute all community service projects for the group. B. Keep records of all community service hours of members C. Submit these records to the Membership Chair upon request D. To maintain a committee (when necessary) that will assist in the abovementioned duties, as well as to help with whatever preliminary E. Submit a detailed report to the incoming Community Service Chair SECTION 9: NANDI Chair It shall be the duty of the NANDI Chair to: A. Oversee the editing, printing, and distribution of the publication B. To keep track of older issues of NANDI, and to submit those to the Historian C. To collect submissions from members, Alumni, and the campus community D. To ensure delivery of NANDI to Alumni, via electronic or physical form E. To determine the frequency of NANDI’s release during the scholastic year F. To build and maintain a committee who will assist in the above-mentioned duties G. Submit a detailed report to the incoming chair. SECTION 10: Step Team Chair It shall be the duty of the Step Team Chair to: A. Recruit, instruct and maintain the step team, to be known as the Witkaze Steppers B. To publicize and Conduct regular practices C. To perform at both group and campus-sponsored events (as needed) D. Submit a detailed report to the incoming chairs SECTION 11: Membership Chair It shall be the duty of the membership chair to: A. Raise awareness of Witkaze by serving as a liaison between the General Body, incoming students and the Executive Board. B. Recruit new members C. Oversee the creation of sisterhood and bonding-facilitating activities with the assistance of the Events and Fundraising Chair(s) D. Create and oversee a membership directory E. Ensure that ALL Witkaze members fulfill their obligations as outlined in Article IV. F. To communicate with the Secretary, the Community Service Chair, Events and Fundraising Chair(s) on a regular basis to ensure that member are fulfilling their obligations and that Witkaze initiatives include General Body input at all steps of implementation. SECTION 11: Expulsion of Underperforming Executive Board Members In the event it is found that one or more Executive Board members has consistently failed to attend Executive Board meetings, fulfill their Executive Board duties, or assist/attend organization events: A. The Advisor(s), considered to be a “neutral party”, shall meet with the Executive Board member in question to ascertain the situation B. The president(s) and the Vice President will meet with this Executive member after they have met with the Advisor to determine the members’ willingness to remain on the Board and perform sufficiently C. If the Executive member continues to under-perform, the Executive Board shall vote whether that Executive shall remain on the Board a. The Board will immediately appoint a replacement, who is a General Body member of good standing and agrees to an interview session with the Executive Board. Article VI: Elections and Removals SECTION 1: Executive Board A. Any rising Sophomore general body member of good standing is eligible to run for an Executive Board position. *Any rising Junior or Senior in good standing is eligible to be elected President, except in cases of special nomination of a rising sophomore member of good standing by the Executive Board B. Any Rising Junior, or rising Senior in good standing and with at least one year of Executive Board experience is eligible to be elected President, except in cases of special nomination of a rising sophomore or junior member of good standing by the Executive Board. a. These requirements apply to BOTH candidates for a Co-Presidency b. Current Sophomores, current Juniors or current Seniors who meet the above requirement’s may also run (optional) c. ALL nominees must write and present—publicly or electronically—a brief statement of their qualifications for Executive Board leadership and their “platform—defined as one’s intentions for their position and the organization once elected—before ballots are sent out. (optional) C. All officers must be elected by a majority vote of all members with a required quorum consisting of at least half of all members in good standing (optional) D. Run off elections may be called as necessary by the Executive Board and Advisors (optional) E. The Step Team Chair shall be selected as follows a. Current active step team members will nominate a potential chair, a member who has demonstrated consistent attendance, participation and contribution to practices, routine making, and performances b. Said nominee(s) will be presented to the Executive Board, which shall select the next chair F. The elections for officers for the forthcoming year will take place in the Spring semester no later than and will be set by the Center for Student Engagement. G. New officers take office at the last meeting of the Spring semester and remain in office until the next election H. If a position remains unfilled after the elections process, the President will host an emergency election to fill the vacancies I. Emergency elections will take place early fall semester SECTION 2: Advisor(s) A. The Advisor(s) shall be chosen by the membership, or by Executive Board request SECTION 3: Time of Elections A. Elections shall take place during Spring Elections, typically before IOC and COSMO requests new Executive Board members and final budgets. Article VII: Meetings SECTION 1: Organization of Meetings A. The Executive Board shall meet weekly and before each general body meeting B. General Body meetings will be held every other week and at least twice monthly SECTION 2: Additional Meetings A. Emergency meetings may be called to provide awareness to students who are unable to attend general meetings (Day Students, student Athletes, etc.) B. The President(s) with the approval of the Executive Board may call additional meetings Article VIII: Amendments SECTION 1: The Constitution shall be amended by an Executive Quorum (majority of ExecBoard members in attendance at a meeting) and majority vote of General Body members with consistent meeting attendance and community service participation. SECTION 2: An amendment, which the Executive Board wishes to take on, must be submitted to the members at least one week before the Board takes action on it SECTION 3: Amendment must be approved by the Advisor before final ratification Section 2 part C, Section 3 parts C, D, and • SECTION 4: The Constitution shall take F, Section 5 part B, Section 6 and 7, Article effect on September 1, 1976 VII, Section 1 part C of Constitution added • SECTION 5: Constitution revised February and Article V, Section 1 part B, Section 322, 1981 part B, Section 4 part A, Article VI, Section • SECTION 6: Constitution revised February 1 part A and B, Section VII part A of 27, 1985 Constitution revised May 1, 2000 • SECTION 7: Constitution revised May 4, • SECTION 11: Article V, Section 7 part A 1989 and B added March 2002 • SECTION 8: Constitution revised April 25, • SECTION 12: Article III, Section 6 Article IV 1995 Section 5, Article V, Section 6 Parts A, B, C, • SECTION 9: Article II, Sections 1, 2,4 and 5 and Section 8 part A and B of Constitution and Article IV, Section 5 part B of added March 2003 Constitution revised September 24, 1998 • March 25th 2010 • SECTION 10: Article I, Article IV, Sections o General grammatical changes 3 and 4, Article V, Section 1 parts D and E, made throughout text o ARTICLE VI, Sect. 2, A Revised; Article V Section 2, F added; Article V, Sections 6 and 7 added and clarified; Article VI Section E added; Article VIII Section 1 revised